Professional Documents
Culture Documents
Learning Organization
Author(s): David D. Dill
Source: Higher Education , Sep., 1999, Vol. 38, No. 2, Changes in Higher Education and
Its Societal Context as a Challenge for Future Research (II) (Sep., 1999), pp. 127-154
Published by: Springer
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Education
DAVID D. DILL
Professor of Public Policy Analysis and Education, University of North Carolina at C
Hill, Abernethy Hall, Chapel Hill, NC 27599-3435 (Phone: (919) 962-6848; Fax:
(919) 962-5824; E-mail: david_dill@unc.edu)
Abstract. Over the last decade universities have been subjected to various forms of a
accountability designed to maintain or improve the quality of their teaching and
A shared perspective of many of these accountability processes is that universiti
become skilled at creating knowledge for the improvement of teaching and learn
at modifying their behavior to reflect this new knowledge. In short, that universit
become "learning organizations." What are the organizational characteristics of an
learning organization? The paper will address this question by reviewing the adap
organizational structure and governance reported by universities attempting to imp
quality of their teaching and learning processes.
Introduction
In a now classic article in the Harvard Business Review David Garvin (1993)
defined a "learning organization" as "an organization skilled at creating,
acquiring, and transferring knowledge, and at modifying its behavior to
reflect new knowledge and insights" (p. 80). As Garvin argued, the definition
requires two essential conditions: first, for organizational learning to take
place new ideas are essential, but second these ideas must be a trigger for
organizational improvement - that is, the new ideas must lead to accompany-
ing changes in the way the organization's work is accomplished. These are
surprisingly stringent conditions and as Garvin noted they rule out a number
of obvious candidates as learning organizations including universities. For
example, most universities have not developed systematic processes either
for creating or for acquiring new knowledge to better their core processes
of teaching and learning or for applying new knowledge in improving
instruction.
As Garvin wrote, however, universities in many countries were coming
under increasing external pressure in the form of performance indicators,
teaching assessments, and academic audits designed to maintain or improve
the quality of teaching and learning. These new public policy instruments of
view of the firm (Demsetz 1991). This literature argues that the c
titive success of an organization is influenced by how it configure
manages its resources, especially human resources. Researchers uti
a number of different perspectives have contributed to the resource-
framework. Theorists employing an evolutionary perspective (Nelson
Winter 1982) argued that organizational continuity was a product of org
tional routines, which evolve over time through organizational learning
studies of successful business organizations have highlighted the contri
to firm performance of core competencies (Prahalad and Hamel 1990),
are defined as the collective learning in the organization, or organiza
capabilities (Leonard-Barton 1992), which are defined as the knowledg
that distinguishes and provides a competitive advantage.
One important contribution of the resource-based prospective t
concept of the learning organization is its emphasis on the compa
advantage of organizational knowledge, accumulated as a by-prod
the production process. Researchers applying a production manage
perspective, which focuses on the relationship between organizat
learning and organizational productivity or efficiency, have sugge
particularly useful framework for understanding this relationship. In o
the earliest uses of the term "learning organization," Hayes, Wheelwr
and Clark (1988) noted a strong relationship between the success of m
facturing organizations and the "architecture" of a production system
architecture they meant the design of the core conversion process of
organization, the communication channels that help coordinate the co
sion process and provide the feedback necessary to make improvemen
the core process, and the rules and procedures used to guide them all
Henderson and Clark (1990) elaborated:
The distinction between the product as a system and the product
set of components underscores the idea that successful product de
opment requires two types of knowledge. First, it requires compo
knowledge, or knowledge about each of the core design concepts and
way in which they are implemented in a particular component. Seco
requires architectural knowledge or knowledge about the ways in w
the components are integrated and linked together into a coherent w
(p. 11).4
Introduction
One of the clear lessons from the quality management movement that recen
swept through industry and the universities is that new knowledge to impr
core processes can emerge from systematic study of those processes in
by those who carry them out. This insight motivated formal training s
in many organizations designed to develop skills among operational sta
objectively observing core processes and in working collectively to imp
them. Several US universities such as Cornell and Michigan have of
systematic training to their staffs in team problem solving and quality
ance analytical techniques such as Pareto charts, flow diagrams, and "
charts (Dill 1992). This approach to systematic problem solving has ge
ally bypassed faculty members within these universities, who have o
argued that such methods are not applicable to the improvement of aca
processes.
While the universities studied did not report applications of quality
management techniques to teaching and learning a number of the univer-
sities provided evidence of attempts to develop a comparable culture of
systematic problem solving within the academic community as a means of
improving processes of teaching and learning. In Finland, both the University
of Helsinki (UH) and the University of Jysvaskyli (UJ) noted a government
initiative to encourage "management by result" in public sector organiza-
tions and both universities provided illustrations of systematic attempts to
inculcate a "culture of evaluation" within their faculties. At UJ the language
and processes of evaluation were seen as a "magic tool" that helped faculty
members define issues of teaching and learning as functional problems rather
than as academic or scientific problems, and thereby provided an impetus
for the faculties to engage in developmental activities designed to improve
curricula structures:
This situation has caused two main problems. In the first place, improve-
ment projects require coordination and management to maintain coher-
ence between all these initiatives. Of course, every project should
culminate in structural, lasting improvement. A supportive organizational
concept should provide the framework for these improvements. In the
second place, the diffuse organizational structure results in processes of
educational management and change where nobody wants to be - or can
be - held personally accountable for projects. Thus, for real progress in
the field of quality management and educational policy on the Faculty
level, an organizational change to overcome these two problems, seems
to be a prerequisite (UA: p. 30).
...the priority in the educational policy of the Universiteit van
Amsterdam for establishing schools within the various curricula can be
interpreted as a means for developing an institutional and organisational
framework that is more adequately adapted to combat general flaws
in education as became visible in assessments. The present organisa-
tional structure has proven to be too dispersed to guarantee a systematic
execution of educational policy ... (UA: p. 33).
A number of universities that did not restructure their basic academic units
reported related structural adaptations designed to increase curricula coordi-
nation within existing faculties. At UM each faculty was required to appoint
an Associate Dean for Teaching, at CUW each faculty appointed a Director
of Undergraduate Studies, while at CFU, UH and UU each faculty was asked
to form respectively an Internal Evaluation Unit, a Special Working Group on
and Technology (ABET) from the US. This increasing attention to interna-
tional standards reinforces Kerr's (1993) assertion that for the first time in
higher education a truly international world of learning is emerging in whic
academic quality must be defined in terms of merit against fast-moving,
world-wide competition.
A second and clearly new approach to seeking information from outsid
the university was the development of systematic means of learning abou
the job experiences of graduates as a means of informing the design o
academic curricula. At UH and UJ university support staff conducted survey
of recent graduates and their work experiences as a means of developing new
information for the development of professional curricula. At NUM and UM
external advisory committees were created for relevant academic programs
composed in part of recent graduates as well as potential employers, as an
ongoing means of developing knowledge for the improvement of curricul
and teaching methods.
These examples suggest how the new pressures of quality accountability
and program competition experienced by the surveyed universities are stim
ulating innovative methods for systematically accessing relevant knowledge
for improving academic programs from outside the institution.
New knowledge about core processes is developed not only through obser-
vation of ongoing activities and through borrowing from others, but also
through carefully designed "experiments" or demonstration projects with
new programs or processes. Examples of controlled experiments in ne
teaching-learning processes at the reviewed universities included the "Paralle
Study Line," a new problem-centered learning curriculum implemented in
the Faculty of Medicine at UH, and a trial experiment in "assignment-based
laboratories in the Faculty of Psychology at UA. The capacity to develo
such demonstration projects within universities however is often limited b
academic decentralization, which means that academic units may lack the
resources or the expertise to develop and monitor true experiments as a mean
of creating new knowledge about core processes. This limitation appears t
be encouraging the creation of central support mechanisms for demonstratio
projects.
A number of universities (e.g., CUW, DUT, OU, UJ, NUM) have imple-
mented programs to fund and evaluate experiments with new modes of
teaching and learning. The Teaching Improvement Program at NUM, for
example, was created in 1993 to fund senior faculty members in the
"development of innovative approaches to teaching and improvement of the
teaching-learning process" (NUM: p. 18). The structures that support these
Transferring knowledge
The need for a concerted approach to quality issues ... stems from our
mutual dependence in the face of outside appraisal of our activities, and
from the importance of an effective exchange of ideas and initiatives
between the different parts of the university. It is Uppsala University in
its entirety that may be rewarded or penalized via the funding system. In
Measuring learning
as well as their own standards. This activity involved the previously int
duced process of internal subject evaluations carried out at CUW, DU
OU, SHU, UAM, and UJ. Internal program review is a well develop
activity in US higher education (Mets 1997), but American program review
assess program quality more holistically evaluating faculty reputati
programmatic resources, and research as well as graduate and undergradu
curricula. The program reviews of the studied universities, reflecting t
climate of quality assessment in their respective countries, focused muc
more directly on teaching and learning processes, and applied the types
student-related performance indicators described above. In the case of t
DUT, the Executive Board of the university used performance indicators
similar to those outlined above to set explicit and verifiable "contracts" w
each faculty on expected performance in the next year.
Recent research (Szulanski 1996) on intra-organizational transfers
knowledge suggests that an organizational context that provides meaningf
performance measures, provides constant pressure to improve performan
and legitimates performance improvement through copying and adaptin
practices from other units, facilitates the development of new knowled
and ultimately its transfer. Conversely, an organizational context that neit
encourages organizational units to develop their learning capacities
fosters closer relationships among them, may prove barren to organizatio
learning. As the staff in one subject area in the OU reported, after receivi
a grade of "satisfactory" in the external subject review conducted by th
HEFCE:
As noted in the section on learning from one's own experience the increasi
attention to the evaluation of units within universities has led to new
governance structures at the university level. Processes for auditing faculty
comprehension of quality processes as well as actual improvements made
were generally carried out by newly created university-wide faculty struc-
tures. These included committees such as the Committee on Quality and Eval-
uation of Education at UU, the Academic Quality and Standards Committee
at SHU, and the Quality Assurance Panel at the OU. The increasing impor-
tance assigned to improving the quality of teaching and learning has also
led to the creation of central administrative positions and support services to
provide leadership and technical assistance to the improvement of teaching
and learning processes. These included the Vice Rector of Teaching and the
Conclusion
* Management by results/evaluation
Systematic problem on the * Quality assurance policies/codes of
solving basis of evidence (UIl) (UJ) (UM) practice (OU) (UM)
* Seminars on teaching/learning quality
assurance issues (OU)
Transferring *
knowledge
*
All over the country these groups of scholars, who would not mak
decision about the shape of a leaf or the derivation of a word or the auth
of a manuscript without painstakingly assembling the evidence, m
decisions about admission policy, size of universities, staff-student r
content of courses, and similar issues, based on dubious assumpt
scrappy data, and mere hunch (p. 93).
Notes
1. The IMHE cases, covering over 30 institutions in 14 countries, are available on the
Internet at: http://www.oecd.org/els/edu/imhe/instexp.htm
2. For some useful recent reviews of the literature on learning organizations, see Easterby-
Smith (1997) and Tsang (1997).
3. An important distinction can be drawn between information and knowledge (Patti
Gumport, personal communication). Knowledge implies the ability of an individual, unit,
or organization to interpret information, and through this interpretative capacity to be
able to change its behavior (Huber 1991). Garvin's definition of a learning organization,
introduced at the outset of this paper, adopts a similar perspective, stating that such an
organi7ation must be able to create, acquire and transfer "knowledge," which it can use
to solve problems and improve its organizational processes. Throughout this paper, I will
use the term knowledge in this broader sense.
4. The language of manufacturing in this quotation may appear particularly irrelevant to
academic institutions, but the distinction drawn between "component knowledge" and
"architectural knowledge" has an interesting parallel in Tony Becher's (1992) obser-
vations on the design of a system of academic quality assurance at the University of
Sussex: "...the most important consideration in quality assurance must be a holistic
rather than an atomistic one, namely the benefits students derive from the totality of their
degree programmes, rather than the satisfactoriness or otherwise of their interactions with
individual members of staff" (p. 58).
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