Procedure for Applying for Duplicate Degree Certificate

The duplicate Degree certificate is issued only in case of the original degree
certificate is lost or stolen.

(A) Procedure:- To get a duplicate Degree Certificate in the event of loss of original
degree certificate, write an application (in prescribed format given below) addressed to
the Prof. (I/c), Examinations, NIT Raipur for issuing Duplicate Degree Certificate
mentioning the loss of his/her original degree. The following documents are to be
enclosed with the application for duplicate degree certificate:-

(i) First Information Report (FIR) in original clearly mentioning loss of original
degree.
(ii) An affidavit prepared by the Notary on a non- judicial stamp paper of
Rs.10/-. (The matter to be printed on the affidavit is detailed below)
(iii) A copy of publication in the newspaper about the lost of the Degree
Certificate.

(iv) Copy of Final Semester Mark sheet.

(v) Attach a copy of the original degree conferred on him by NIT Raipur (if
available).
(vi) Attach a demand draft for a sum of Rs. 1000/- in favour of ‘The Director,
NIT Raipur’.
(vii) Send the application along with the above mentioned documents to
following address:-

The Prof. (I/c), Examinations

Examination Section
National Institute of Technology,
G. E. Road, Raipur
Chhattisgarh - 492010

(B) Charges:- Candidate has to pay amount of Rs. 1000/- (Rupees One Thousand
Only) towards the processing fee thorough Demand Draft in favour of “The Director,
NIT Raipur” payable at Raipur.

(C) Check List:- Candidate should check the followings before sending application:-

(i) Application for issue of Duplicate Degree Certificate.

(ii) Demand Draft of Rs. 1000/-.
(iii) Affidavit (in Original).
(iv) FIR in respect of loss / stolen original degree certificate (in original).
(v) Copy of Publication in the News Paper for loss of original degree.
(vi) Copy of Final Semester Mark sheet.
(vii) Copy of Original Degree Certificate (if available).
(D) Processing:- The duplicate degree certificate will be signed by the
Registrar and the Director & Chairperson, Senate NIT Raipur. The duplicate degree will
be prepared same as original one except for the signature of the Chairman, Board of
Governors. In place of the signature of the Chairman, Board of Governors, Sd/-- will be
written on the Degree.

(E) Clarification. Candidates can clarify their queries, if any, on phone no.
0771-6534775 or by sending email to examcontroller@nitrr.ac.in

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Matter to be printed for Affidavit
(To be printed on a non-judicial stamp paper of Rs.10/-)

AFFIDAVIT

I, <NAME OF THE STUDENT > son of Shri < NAME OF THE FATHER/MOTHER >,
resident of < PRESENT RESIDENTIAL ADDRESS>, hereby solemnly declare and affirm
as under:-

1. That, I was a student of National Institute of Technology, Raipur from <MONTH &
YEAR> till <MONTH & YEAR>.
2. That, I appeared and passed the <NAME OF THE PROGRAMME> Degree in
<NAME OF BRANCH> from National Institute of Technology, Raipur in the
<YEAR>.
3. That, the original <NAME OF THE PROGRAMME> Degree Certificate conferred
upon me by the National Institute of Technology, Raipur has been lost to the best
of my knowledge and belief. There is no immediate likelihood of the said original
certificate being traced out.
4. That, in the unlikely event of the original degree certificate ever getting found, will
not be misused.

Deponent

Verification

Verified that the contents of this affidavit are true and correct to the best my
knowledge and belief and nothing has been concealed therein.

Date: <DATE OF WRITING AFFEDEVIT>

Place: <CURRENT CITY OF YOUR STAY>

Deponent
 Application for Duplicate Degree Certificate

To,

The Prof. (I/c), Examinations

Examination Section
National Institute of Technology,
G. E. Road, Raipur
Chhattisgarh - 492010

Subject:- Application for Issue of Duplicate Degree Certificate.

Sir / Madam,

I was a student of National Institute of Technology, Raipur. I appeared and

passed the (name of degree) _____________ Degree in (branch)
______________________________ from National Institute of Technology, Raipur in
the year _____________.

The original (name of degree) _____________ Degree Certificate conferred upon

me by the National Institute of Technology, Raipur has been lost / stolen to the best of
my knowledge and belief. There is no immediate likelihood of the said original degree
certificate being traced out.

Therefore, I kindly request you to issue me duplicate (name of degree)

_______________ Degree Certificate. The required documents to support the claim of
loss of my original degree are enclosed herewith.

Yours faithfully

Sign -------------------------------------
Name : ---------------------------------
Roll No.: --------------------------------
Degree/Branch : -----------------------
Contact No. ----------------------------
Complete Postal Address with Pin code :

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Enclosures:-
1. DD of Rs. _______ No.__________ dated ________ Bank/Branch ___________.
2. FIR in original mentioning loss of original degree certificate.
3. Affidavit in original (as per format).
4. Copy of newspaper publication.
5. Copy of Final Semester Mark sheet.
6. Copy of original degree (if available).