Project Management Step by Step

INTRODUCTION TO THE COURSE

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Project Management – Step by Step
1. Project Definition
2. Task Listing
3. Resource Estimation (Time, Cost, HR and Task
dependency)
4. Draw Network Diagram to Estimate Time and Cost
5. Schedule Shortening
6. Draw Gantt Chart

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 Project Management – Step by Step
7. Calculate resource requirements over time
8. Assess risks and prepare action plans
9. Monitoring and Controlling
10. Rescheduling (if Required!)
11. Project Reviewing and learning

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 Defining your project
Cost, Quality and Time:
• It is not about what you want but what you must
have.
• What is the key driver on your current project by
asking
– Why?
– What if?
– Can we trade?

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 Defining your project
• You need to make sure that all stakeholders are
involved having the same vision
• Kick off meeting – 1
• Kick off meeting – 2
• Never start your project unless all stakeholders are
on the same page and know what they will get at the
end.

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 Defining your project
• Get the project definition in writing and get it
signed by stakeholders and Don’t be tempted by
verbal agreements.
• Why? Because
– Customers add more tasks (scope creep)
– Disagreement on deliverables
– At the end of the project you might be dealing with
different management.
• Don’t be tempted to say “may be I’ll do it” or “I will
try”! Either say “YES” or “NO”
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 Defining your project
• Outcome of project definition is
– Project Charter
– Stakeholders’ Register

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 List Tasks-Planning
• Task Listing Involves
– Brain storming.
– Work break down structure
– Cross reference your list of tasks
• How detailed should your list be?
• How much time should be quoted to the customer?
(Estimate time and cost)

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 Project- Open a Super Store
• Purchase site
• Buy furniture
• Modify building
• Hire manager
• Install furniture
• Find site
• Open
• Staff
• Get permit
• Staff training
• Choose country

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Post-it note diagram

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 Resource Estimation - Planning
• Critical Path: the longest path through a network
diagram that determines the earliest completion of
the project.
• Make sure that critical tasks are accurately
estimated!
• If we are not happy with the time line how can we do
it quicker! How?

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