Transaction Processing

SR SOFT LLC
Session Agenda

Meet Your Team 03

Process Overview and SAP Key Concepts 06
Future State: L2 Process 33
Future State: Deep Dive: L3 Sub Processes 36
Supporting the Process 57
Change Impacts & Business Roles 61
Follow-Up Items & Next Steps 64
Meet your Team

TBD TBD
OCM Liaison Product Owner

TBD TBD
Tech FIN Lead Design Lead

TBD TBD
Test Captain Scrum Master

TBD TBD
Business Lead Business Release Owner

Business Team Deloitte Team

QWT YUI ABC XYZ

YUI POQ XYZ 123
POQ QWT 123 ABC
QWT YUI ABC XYZ

Imbedded Core Training Support & Super Users - TBD

Roles & Responsibilities

XYZ
Workshop
Share insight into the process, provide business requirements, and facilitate closure of key design
Owner
decisions

ABC
Facilitator Provide project context and overall vision for CORE ERP. Guide workshop discussions and share best
practices

KYZ
Scribe
Takes notes

Stakeholders List of Stakeholders from business/Deloitte responsible for closing design decision.
Record to Report Process Overview
Record to Report
Master Data Transaction Processing Perform Controlling Perform Closing

DS-190 Revenue DS-030 Perform

a nd Cost Profi ta bility
recognition Ana l ysis DC-061 Ta x
Accounting Indirect

C B
MD-050 Crea te and
Ma i ntain Finance
Ma s ter Data DS-070 Overhead
DC-030 Perform
Cos t Controlling
A Cl os ing
A
DC-010 Perform
Tra nsaction
B Proces sing
DC-020 Ma na ge DS-035 Perform DC-040 Report a nd
Ca s h Fi nancial Planning Ana l yze
C a nd Analysis Performa nce
DC-026 Ma na ge
the General l edgers
DC-060 Ta x
A B Accounti ng Direct
DC-040 Perform
Fi xed Asset
Accounting
DS-020 Support
Product Cos ting

O-050 Ma na ge Customer Credit Exposure

A O-140 Proces s Receipts B P-151 Proces s Pa yments C Tra nsaction Processing MP-020, 0+, 1 ,10, 130, DC-050 Project Accounting
O-150 Ma na ge Collections
S.No. Content Alignment Description

Ledgers Ledgers are used in General Accounting to record financial transactions by account. Transactions are posted to these ledgers through
1
journal entry and financial statements of companies are prepared based on it.

Currencies in Transaction
2 Different kinds of currencies effecting transaction processing.
Processing

3 Document Type Document type controls the document header and is used to differentiate the business transactions to be posted.

4 Number Ranges Document number range is a key that identifies each document in a company code in a specific fiscal year

Posting keys are defined at client level and therefore apply to all company codes. The posting key determines: The data you c an enter in
5 Posting Key
the line item. How data you post is processed

6 Document Splitting Document splitting allows for the granular reporting of fully balanced financial statements at the profit center or segment l evel.

7 Clearing Transactions related to clearing off of amounts for Open Item Managed accounts

8 J/E Overview Overview of how Journal Entries are posted in SAP with example.

9 Tolerances Tolerance Limit is created for a particular user or a group to restrict its posting ability

10 Field Status Group Field status Group defines the control that can be placed at the time of document entry, whether it is manual or automated

Document Park/Post and

11 Document parking is used to enter and store (park) incomplete documents in the system without carrying out extensive entry checks
Reversal

12 SAP Doc Key Fields Important Fields related to JE posting in SAP and their definition.

13 Foreign Currency Transactions Transactions related to revaluations and translations

14 Inter-company invoicing Transactions related to intercompany invoicing.

Ledgers

• Ledgers are used in General Accounting to record financial transactions by account.

Transactions are posted to these ledgers through journal entry and financial statements of
companies are prepared based on it.
• The following are the types of Ledgers:
− Leading Ledger: It is created based on the accounting principles of a company’s
consolidated financial statement. In an organization, a company’s financial data are
posted to the leading ledger. Generally Leading Ledgers are denoted as 0L. This ledger is
updated in all company codes
− Non Leading Ledger: It is defined in addition to the Leading Ledger, i.e. parallel to the
main ledger. This is used in parallel accounting or management accounting. They can be
based on a local accounting principle, for example. You have to activate a non-leading
ledger for the individual company codes.
− Extension Ledger: Extension ledgers are created based on an underlying ledger. The
postings to the underlying ledger also apply for the extension ledger, without a need for
redundant data storage. Extension ledgers are useful, for example, for providing
information from a management viewpoint, without the need for touching the data of
the underlying ledger.
Currencies in Transaction Processing

Currencies in SAP are used to express a transaction in monetary terms. SAP provides various options to manage currency type that you
want to use while recording a transaction in to the Financial Accounting module.
Currency type used in a company code is called local currency in SAP and all other currencies are called foreign currencies.
When SAP finds a document posted in foreign currencies it automatically translate it to local currency in SAP.
Following are the most important Currency Types
a. Document currency/Transactional Currency (Currency Type 00): Document currency is the currency that is applied for the
document and company code currency is the currency where the document is generated
b. Company Code currency (Currency Type 10): Currency in which financial reports need to be prepared for local authority,.
Maintained at company code level.
c. Group Currency (Currency Type 30): Currency in which group consolidation is going to happen, normally it’s the currency of the
country where main company is located. Maintained at client level
Document Type

• Key that controls the document header and distinguishes the

business transaction. Also determines the document
number and type of account.
• Document types define the following-
− Number ranges for document numbers
− Account types permitted for postings
Document Number Range

• Document number range defines the

number range for the document
numbers that are to be assigned
• These number ranges must not overlap
• A number range must be assigned to
each document type
Posting Key

• Two digit key to control line items.

• Posting key determines
− Whether the posting is debit or credit.
− Type of account the entry will be made to:(G/L,
Customer, Vendor, Assets, Material)
− Posting layout of each screen
Document Splitting in Financial Accounting

• Document splitting allows for the granular reporting of fully balanced financial
statements at the profit center or segment level. Missing account assignments like Profit
Center for balance sheet items are created based on pre-configured splitting rules or
offsetting entries on each JE document.
• Document Splitting is active on every document regardless of number of line items
• Splitting rules are defined by document type and account type
• Receivable and payable accounts and some cash accounts typically split based on the
other lines in the document
• Document splitting, once activated, cannot be deactivated. Needs to be active before
the first financial document is posted
Document Splitting

Active (Rule Based) Splitting

The system processes a specific document split based on (standard or user defined) splitting rules. The splitting rules can b e configured based on business
requirements
Scenario 1: Procure materials/services, two different locations (different Cost Centers), one invoice

Dr. Rent Expense, CC1, PC1 $300

Dr. Rent Expense, CC2, PC2 $200

Cr. Vendor $500

Without document splitting, the Profit Center report will not balance. With the splitting feature, the system automatically b alances the document as shown below:

Entry View GL View

Dr. Rent Expense, CC1, PC1 $300 Dr. Rent Expense, CC1, PC1 $300
Dr. Rent Expense, CC2, PC2 $200 Dr. Rent Expense, CC2, PC2 $200
Real Time
Cr. Vendor $500 Cr. Vendor PC1 $300
Cr. Vendor PC2 $200

Need to split vendor line

Document Splitting

Clearing Lines/Zero Balances

The system creates clearing lines to achieve the document split. This process can be controlled with the zero balance indicat or.
Scenario 2: Transfer actual cost from CC1 to CC2.

Entry View

PC2 shows just the debit but not the credit Cr. CC1, PC1 $500
(no balance) Dr. CC2, PC2 $500

Without document splitting, the PC report will not balance since the offsetting entries for both PC’s are missing in the entr y above. With splitting enabled, the below
offsetting entries are automatically generated.

GL View

System created two more lines Cr. CC1, PC1 $500

(Zero Balance Clearing Account) Dr. CC2, PC2 $500
Same clearing Acct for all Company Codes using Dr. Clearing A/c PC1 $500
Splitting and Zero Balance Cr. Clearing A/c PC2 $500
Passive Document Splitting

During clearing, the account assignments of the item to be cleared are transferred to the clearing items
Scenario 1: When making a payment with a reference to an invoice, the Profit Center will be derived from the original invoice

GL View

Dr. Expense CC1, PC1 $300

Dr. Expense CC2, PC2 $200
Original Invoice
Cr. Vendor PC1, $300
Cr. Vendor PC2, $200

GL View

Dr. Vendor PC1 $300

New GL will automatically split in several Dr. Vendor PC2 $200
Profit Centers (in real time), based on the
original Invoice Cr. Bank PC1 $300
Cr. Bank PC2 $200
Clearing

• Open items reflect transactions that are open (not paid or check not cashed).
For example, a vendor invoice that has not been settled remains in the
vendor account as an open item until it is paid.
• The open items of an account can only be cleared once you post an identical
offsetting amount to the account. In other words, the balance of the items
assigned to each other must equal zero.
• In GL, Open item management must be explicitly specified in the master
record.
• Open item management would usually be set for the following G/L accounts:
− Bank clearing accounts
− Intercompany, vendor reconciliation accounts
− Goods receipt/invoice receipt (GR/IR)
 Demo/Video
Clearing

Open items reflect transactions that are open (not paid or check not cashed). For

• Open Items that balance to zero. Accounts are manually selected

for clearing
Manual Clearing − F-03, FB1SL

• Line item is entered and is cleared against selected open items.

− F-04, FB05L
Posting with Clearing

• Clearing program is executed, which uses predefined criteria to

group together & clear open items.
Automatic Clearing − F.13, F13E, F13L
Journal Entry Overview

• A journal entry is a transaction used in the SAP

general ledger to book amounts for assets, liabilities,
expenses, and revenues for a company or entity
• The recording of all transactions in the General
Ledger and sub-ledgers is required to form the
financial statements needed for external legal
reporting to outside authorities and internal
management reporting to make strategic decisions

Tolerance Groups
Types of Tolerance Groups
G/L Tolerance
• Tolerances are referred to as payment
difference
• For G/L account clearing, Tolerance Groups
define the limits which differences are
accepted and posted to predefined accounts
automatically
• The defined groups can be assigned in the
general ledger account master record
Employee Tolerance
• Employees tolerance groups in SAP enables
maximum amount allowed to post the financial
transactions in a SAP system by an employee.
• SAP system delivers some standard tolerance
groups, it is mandatory at least one tolerance
group for company code to be created in SAP.
Demo/Video
Customer Tolerance & Vendor Tolerance
• Tolerance group enables the users to process
transaction with the payment difference of gain
or loss that defined as per tolerance group for
customers and vendors in SAP.
• The defined groups can be assigned in the
Customer/Vendor Master Record.
Field Status Group
Field Status groups are important controlling feature of Transaction
Posting. With the help of them we can control the fields which will
be required, optional or suppressed during the transaction entry.

Field status is assigned at two places:

1. Field status assigned in the GL Master Data
2. Field Status associated with the posting Key.
 Demo/Video
Document Parking

• Parking a document means entering a document and

saving it in the system without updating the ledger
balances
• It helps in evaluation of documents online for reporting
purposes from the moment they are parked.
• Parked document can be changed multiple times.
Change history can be displayed. Once changes are
complete, can be posted directly or through workflow.
Workflow can be triggered to inform approver to post it.
 Demo/Video
Verify Parked Documents

• Parked documents can be verified using the "Verify General Journal Entries" App
 Demo/Video
Posting a Parked Document

• When a document is posted the ledger is updated with

reference to the posting date
• Once a document is posted additional controls are
placed and only a limited set of fields are available for
change.
• Once a Journal is approved and posted the attached
documents should not be deleted.
 Demo/Video
Document Attachment

• Attachments can be added or Notes can be entered for the reason of posting.
• Attachments can be in pdf, Word, Excel or emails format.
Document Reset and Reversal

• Financial document once posted cannot be deleted.

• For incorrect posting, document needs to be reversed.
Reversing a document means generating an inverse posting
which will offset the original entries.
• Document will be reset only if it has cleared items. e.g. An
invoice which is paid cannot be reverse directly. The payment
document needs to be reset first.
SAP Document Key Fields
Header Details
• Company Code – Legal Entity
• Document Number – System generated unique number to identify
documents
• Document Type – Used to categorize the documents
• Document Date – Date on which the original document was issued
• Posting Date – Accounting date of the document
• Currency – The currency of the document
• Reference – Used to record document references to the existing legacy
systems
Line-Item Details
• GL Accounts / Sub-ledgers – The accounts which are posted
• Amount – The transaction value
• Credit/Debit Indicator – Used to identify the credits and debits for the
particular accounts
• Tax Code/Tax Jurisdiction – The applicable tax codes are captured
• Cost Center – The organizational unit under which costs would be
managed
• Profit Center – The organizational unit representing area of
responsibility
• Line Item Text – Used to record explanations for the line items
• Line item Co. Code – Used to post cross-company code transactions
• Trading Partner – Used to record the trading partner for cross-
company code postings
 Demo/Video
Foreign Currency Transactions

Local currency – Functional currency of the company code

Document currency – Currency of the document
Group currency – Alternative currency for group reporting
• For every Company Code there’s defined a company code currency, i.e. every company code has a “local” currency
• Every document posted in currency other than the company code currency is processed as a foreign currency document
• The foreign currency is converted to local currency and both are stored in the document based on their exchange rate type
Exchange Rate

• Exchange rates are loaded periodically

(daily/monthly) to correctly translate foreign
currency transactions.
• SAP Best Practice - M exchange rate type is used
for the conversion of local currency and group
currency postings. Defaulted on all company
code LC1 settings and is used in standard SAP
conversions.
Intercompany Invoicing

• Standard SAP functionality to transfer intercompany payables to receiving entity based on Billing data generated in the sending
entity.
• Vendor payables are posted on receiving entity with trading partner and profit center details of sending entity.

Receiving Sending

Purchase Order Goods Issue

Invoice Inter Company Billing

Note: Intercompany processing examples are provided in the appendix for future reference
Intercompany Invoicing Process

Transfer
Process intercompany
Intermediate IC Billing Invoice for IC Billing Invoice for
invoice/debit
Document (Trigger STO Drop Shipment
memo/credit…
output) to receiver…

• For each Stock Transfer once the goods are picked up and are ready for Delivery the I/C Invoice for
Customer (Customer Bill) is initiated at the sending entity side.
• The billing output generation creates the AP invoice at the receiving entity automatically triggered.
• This will process and post the I/C Customer and Vendor Invoices for Stock Transfer in SAP.
L2 Process: Perform Transaction Processing
O-040

Bi l ling
DC-010-010

Tra nslate/Map External

Tra nsaction Data DC-010-050
DC-040

Perform Fi xed Asset Yes

Reversals
Accounti ng
DC-010-020

Excel Journal Entry

Upl oad
DC-060

Ma na ge Taxes
If reversal is
DC-010-030 DC-010-070
required
Crea te and Ma intain No Perform Tra nsaction
Recurri ng Entries
OR Proces sing Reports
DC-020

Ma na ge the General
Ledger DC-030
DC-010-040 P-030

Perform Cl osing
Pos t to General Ledger Di rect Procurement

Excha nge Rate

Ma i ntenance Interface
DC-010-060 P-040

Excha nge Rate

Indirect Procurement
Ma i ntenance
DS-010

Perform Overhead
Accounti ng and Allocation
Deep Dive: DC-010 Transaction Processing

As we deep dive into each sub process of Transaction Processing we would be covering below items for each L3:
a) Process Definition
b) Key Decisions Needed

The output of Deep Dive discussion of each sub process would be:
a) Finalized Business Requirements
b) Aligned Future State Process for processing manual journal entries
L3 Sub Process: Post to General Ledger
Process Definition:
The Post to General Ledger entries process is typically used to post entries with very few lines into the General Ledger
system. The entries that are posted in this process usually relate, but not limited to:
• Reclass
• Accruals
• Provision for expenses
• Clear Open Items

Key Decisions Needed:

• Preparer and Approver workflow thresholds (single, multiple step approvals)
• Intercompany manual journals
• Document types for manual journals
L3 Sub Process: Post to General Ledger
ID As an…
1 As a preparer of General
Ledger JEs
2 As a preparer of General
Ledger JEs
3 As a preparer of General
Ledger JEs
4 As a preparer of General
Ledger JEs
5 As a Preparer of JE
6 As a Preparer of JE
I want to.. So that…
I should have the ability to park the JEs So that workflow can be triggered for reviewing the Journal
Entries to be posted.
I should be able to edit and update the JEs parked by me So that required updates can be made in an already parked
and submit it again to the approver for posting. document.
I want to be able to submit JEs with following details So that reports can be fetched with these filters
1. Dr/Cr
2. Cost Center
3. Amounts
4. Dates
on the posted general ledger transactions in full detail and
at a summarized level.
I should have the ability to post automated journal entries So that JEs can be posted
to the general ledger.
System should give me the ability to derive profit center for So that I need not manually enter the Profit Center for
a sale transaction, based on the material and customer of transactions coming in from cross process areas.
the sales order.
System should be able to derive the correct accounts of So that no manual intervention is required and postings
Cost of Goods Sold when Goods Issue for Customer Delivery happen automatically to correct accounts.
is posted.
L3 Sub Process: Post to General Ledger
ID As an… I want to.. So that…
7 As a Controller I want to be able to post the sample sales and product to So that I have the reporting capability for Samples at IO and CC
required internal orders and cost centers
8 As a preparer of General I want the system to be able to post to separate G/ls for So that no manual intervention is required and postings
Ledger JEs Sales tracing, sales adjustments happen automatically to correct accounts.

9 As a preparer of General I should have the ability to post intercompany transactions So that Intercompany transactions are recorded correctly in
Ledger JEs in the nature of general ledger entries. the General Ledger.

10 As a preparer of General I should have the ability to post adjustment entries to be So that correction entries can be posted.
Ledger JEs able to correct abnormal costs.
L3 Sub Process: Post to General Ledger
DC-020-020 DC-030-140

Crea te / Update GL Yea r-end Cl ose-

DC-010-040-030
Account Ba l ance Ca rry Forward

DC-010-020 Automa tic Cl earing

Excel Journal Entry

Upl oad
DC-010-040-040
DC-020-030 Automatic Clearing
Crea te / Update Profit Cl ea r G/L Open Items
Activity?
Center
Clear G/L Open Items
DC-010-090 OR
DC-010-040-010 XOR DC-010-040-080 DC-010-050
Reposting of Cost & Rule
Revenue Whether posting
is Ledger specific
Pos t Ma nual JE XOR Di s play Documents Reversals
DC-040-010 Activity?
No
XOR
Ma i ntain Asset Master
DC-010-040-020 DC-010-040-090
OR
DC-010-070
DC-060-020 Yes Ledger Specific
Cha nge Document Performa Transaction
Ma nual JE
Ma na ge Sales / Use Proces sing Reports
Ta x a nd VAT
Park documents Changes
DC-010-040-050 required? DC-010-040-070
DC-060-030
No Pos t Pa rked
Ma na ge Withholding Pa rk documents XOR documents
Ta xes

DC-020-050 DC-010-040-060
Ma i ntain Bank Master Yes Edi t pa rked
Da ta documents
DC-020-010

Crea te / Update
Group Account
L3 Sub Process: Upload JE
Process Definition:
The Upload JE process is typically used to post entries from external systems where interfacing is not possible or
entries posted manually out of the system with large number of line items where entering so many line item manually
for each document would be time consuming process and not user friendly. The entries that are posted in this process
usually relate, but not limited to:
• Reclass/Accruals
• Provision for expenses
• Vendor/Customer Invoicing Entries

Key Decisions Needed:

• Preparer and Approver workflow thresholds (single, multiple step approvals)
• Intercompany manual journals
• One or Multiple Document types based on type of entries being uploaded.
L3 Sub Process: Upload JE
ID As an… I want to.. So that…
1 As a preparer of General I want the ability to be able to upload Mass Journal Entries So that I need not manually enter each entry one by one.
Ledger JEs which are posted out of the S4 SAP system

2 As a preparer of General I want the ability to upload an excel file for parking the journal So that I need not manually enter each entry one by one.
Ledger JEs entries.
L3 Sub Process: Upload JE

DC-010-070

Perform Tra nsaction

Proces sing Reports

Yes

DC-010-020-010 DC-010-020-030 Error? DC-010-020-020 DC-010-020-040 DC-010-040

Prepa re Excel No Approve the excel Pos t the Journal using Pos t to General
Sta rt
Upl oader
Va l idate Data i n Excel XOR l oa d file (offline) Loa d Program Ledger

DC-020-020 DC-010-050
Crea te/ Update GL
Reversals
Account

DC-060-010

Ma i ntain Tax Ma ster

Records
L3 Sub Process: Translate/Map External Transaction Data

Process Definition:
The Translate/Map External Transaction journal entries process is typically used directly interface external systems
with S4 system via IDOC etc. The entries that are posted in this process usually relate, but not limited to:
• Expenses like employee expenses captured in External HR Systems
• Invoices from multiple biller systems
• Postings from external banking systems.

Key Decisions Needed:

• External inbound interfaces that generate journal entries
• Harmonization of the data template for processing the interfaces
• Need of a document type to distinguish interface documents
L3 Sub Process: Translate/Map External Transaction Data
ID As an… I want to.. So that…
1 As a preparer of General I should have the ability to generate journal entries from data So that JEs are automatically posted in S4 from external
Ledger JEs that is interfaced from non S/4H systems. systems without any manual intervention.

2 As a preparer of General I want the ability to make reclass postings from payroll feed So that JEs are automatically posted in S4 from payroll systems
Ledger JEs without any manual intervention.
L3 Sub Process: Translate/Map External Transaction Data
DC-010-010-010

Externa l Interface

O-040-020 DC-010-010-020

AR Invoi cing and

Proces s Receipt
Pa yments
DC-010-070

Perform Tra nsaction

Proces sing Reports
Error related to
Activity? DC-010-010-030 DC-010-010-060 external system? DC-010-010-080 OR Rule

Externa l No
Interface
OR AP Invoi cing Va l idate Data XOR Error Correction OR
DC-010-050

Yes
Reversals

DC-020-020 DC-010-010-040 DC-010-010-070

Crea te/ Update GL MM - Accounting Notification to

Account Entri es external sys tem for
res olution

DC-010-010-050

Frei ght Accounting

Entri es
L3 Sub Process: Create Automated Journal Entries/ Perform Periodic Automated Entries

Process Definition:
The Create Automated Periodic Journal Entries process refers to business transactions that are repeated regularly. We
can create a template of such transactions and have them automatically triggered to repeat as specific interval. The
entries that are posted in this process usually relate, but not limited to
• Rent
• Insurance Premium payments

Key Decisions Needed:

• Setting up the template based on amount to be posted, posting keys to be used and accounts to which JE has to be
posted.
• Recurrence frequency
• Document Type for the posting.
• Reversal date of the recurring entries if required.
L3 Sub Process: Create Automated Journal Entries/ Perform Periodic Automated Entries
ID As an… I want to.. So that…
1 As a preparer of General I should have the ability to post the accruals from distributors to So that the required accrual entries get created.
Ledger JEs accrual GL account on every sale made to distributor

2 As a preparer of General I should have the ability to post the royalty accruals when the So that the required accrual entries get created.
Ledger JEs actual sale to customer is posted.

3 As a preparer of General I want the system to be able to automatically reverse accrual So that we do not need to manually reverse accrual entries.
Ledger JEs journals.
L3 Sub Process: Create Automated Journal Entries
DC-010-030-020

Cha nge Recurring Entry

DC-020-020 DC-010-030-010 Activity? DC-010-030-040 DC-010-030-050 Activity? DC-010-070

Crea te/ Update GL Crea te Recurring Di s play Recurring Di s play Recurring Entry Perform Tra nsaction
Account Document
OR Document Report
OR Proces sing Reports

DC-010-030-030 DC-010-050

Del ete Recurring Entry

Reversals
document

L3 Sub Process: Perform Periodic Automated Entries

DC-030-100 DC-030-110-010 DC-030-120

Revi ew General Ledger

Revers e Accrual/Deferral Open/Close CO Peri od
Ba l ances
L3 Sub Process: Reversals
Process Definition:
In SAP once a document is posted it cannot be deleted from the system because of Audit requirements, hence the
process of Reversals plays a very important role in correcting the incorrect Journal Entries posted to make the entry
null and void. The Reversals can be done either by each document or in mass.
• Usually manually posted JE, if entered incorrectly are reversed via individual mechanism
• JEs posted via upload or through interfaces are reversed in mass if multiple documents are posted with incorrect
values
• Reversal can also be used to reset a cleared document, incase of invoice payments. Example: In case of incorrect
payment, along with reversing the payment JE, the originally cleared invoice is reset to uncleared so as that it gets
picked in the next payment run.

Key Decisions Needed:

• Document Type to be used for reversal
• Additional parameters needed for identifying documents to be reversed.
L3 Sub Process: Reversals
ID As an… I want to.. So that…
1 As a preparer of General I should have the ability to post reversals to a specific document So that all reversal documents are identified clearly.
Ledger JEs type
L3 Sub Process: Reversals
DC-010-010

Tra nslate/Map External

Tra nsaction Data

DC-010-050-020

Cros s Company Document

Reversal
Document reversal
requi rement

DC-010-020 Clearing Document? Type of Reversal? DC-010-050-030 DC-010-070

No Perform Tra nsaction
Excel Journal Entry Upload XOR XOR Indivi dual Reversal
Proces sing Reports

DC-010-040

Pos t to General Ledger DC-010-050-040

Ma s s Reversal
DC-010-050-010
Yes
Res et Cl eared document
DC-010-030

Crea te and Ma intain

Recurri ng Entries
L3 Sub Process: Perform Transaction Reports

Process Definition:
The Perform Transaction Reports process calls out the important reports as part of Transaction Processing. Following
standard reports used are given below, but not limited to:
• GL Balance Reports
• G/L Line item reports
• Financial Statements/Trial Balance
• Open item reports for Vendor/Customer/GL

Key Decisions Needed:

• Any specific Z reports required after doing the Fit Gap analysis with available set of Standard Reports if any
• Fields and Layouts required for each of the reports, which can be set up as variants for user convenience
L3 Sub Process: Perform Transaction Reports
ID As an… I want to.. So that…
1 As a General Ledger data I want to have the ability to generate a line item report on the So that I can pull line item report for all the transactions
displayer journal transactions that have been posted. posted.

2 As a General Ledger data I want the ability to generate and display the balance sheet for the So that balance sheet report is successfully generated.
displayer legal entities.

3 As a General Ledger data I want the ability to generate report for GL account balances So that we can view the real time balance of GL account
displayer balances.

4 As a General Ledger data I want the ability to generate report for GL account line item list. So that we can view the real time balance of GL account
displayer postings at line item level.

5 As a General Ledger data I want the ability to generate a line item report on the journal So that we can have the line item report generated.
displayer transactions that have been posted.

6 As a General Ledger data I want the ability to generate report for GL account statement. So that the GL account Statement can be generated.
displayer
L3 Sub Process: Perform Transaction Reports
ID As an… I want to.. So that…
7 As a General Ledger data I want the ability to display the income statement and balance So that the income statement can be generated at Legal
displayer sheet for a legal entity and profit center Entity and Profit Center

8 As a General Ledger data The system shall have the ability to generate report for document So that we can view the real time balance of GL account
displayer journal postings at line item level.

9 As a General Ledger data System shall have the ability to display the income statement and So that income statement can be generated at Legal entity
displayer balance sheet for a legal entity and profit center or at Profit center level

10 As a General Ledger data I want the ability to extract the following information So that I can view the required details posted on a
displayer 1. Dr/Cr document in detailed as well as summarized level.
2. Cost Center
3. Amounts
4. Dates
on the posted general ledger transactions in full detail and at a
summarized level.
L3 Sub Process: Perform Transaction Reports
P-040-110 DC-010-010
Translate/Map
Invoicing and OR Rule
External Transaction
Accounts Payable
Data
OR
DC-010-040 DC-060-040
DC-010-070-010 DC-010-070-040 DC-010-070-030 DC-010-070-040 DC-010-070-030
Post to General Perform Transaction
Ledger Tax Reporting Transaction
Financial
GL Account Figures – Financial GL Account
Statement
Balances Account Statements Statements
DC-010-030 Analysis
Balance
Create and Maintain DC-030-010
Balances
Recurring Entries
Establish Closing
Schedule
DC010-050

Reversals Report Type OR Rule Report

DC-010-070-020 DC-010-070-100 DC-010-070-110
Type
Master Data Reports
DC010-020
OR OR OR
Display
Chart of GL Account
Changes to
Excel Journal Entry Accounts List
GL Accounts DC-030-100
Upload
Document Reports
Review General Ledger
P-050-030 Balances
Execute Contract
OR Rule
Manufacturing
Operations
OR
P-030-130 P-030-180
DC-010-070-090 DC-010-070-070 DC-010-070-080 DC-010-070-020 DC-010-070-050 DC-010-070-060
Invoicing and
Return
Accounts Payable Recurring Display of
Line Item GL Line Items Receivables - Payables -
Entry Changed
P-030-140 P-040-120 Journal List Profit Center Profit Center
Documents Documents

Purchasing -
Return
Consignment

P-030-150 O-040-050

Purchasing - Third Report Customer

Party Account Balances
DC-010
Master Data Objects Relevant to the process

• GL Account
• Cost Center
• Profit Center
• Internal Order
• Vendor
• Customer
DC-010
Enterprise Structure relevant to the process

• Company Code
• Controlling Area
• Operating Concern
DC-010
List of Standard Reports

List of SAP Standard Reports for Perform Transaction

Processing are:
• Document Journal
• Compact Document Journal
• Line Item Journal
• Display of Changed Documents
• Invoice Numbers Allocated Twice
• Gaps in Document Number Assignment
• Posting Totals
• Recurring Entry Documents
• Line Items Extract
DC-010: Change Impacts

No. Change Impact Description Impacted Process Type of Impact Level of Impact Impacted Stakeholder
Group
DC-010: Business Roles

Process Group L2 L3 Composite Role Description

RTR Perform Transaction Post to General Ledger GL Accountant
Processing

Create Manual Journal Entries GL Accountant

GL Accounting Manager
Interface Postings GL Accountant
Process Intercompany Transactions GL Accountant
Create Automated Journal Entries GL Accountant
GL Accounting Manager

Perform Periodic Automated Entries GL Accountant

GL Accounting Manager
Perform Validation GL Accountant- US

Perform Transaction Reports GL Accountant

GL Accounting Manager
Follow up Items

Follow-up Items Owner Next Steps ETA

Next Steps

Item No. Item Owner ETA