MY TASK

I Worked with different tasks at accounts branch of karachchi pradeshiya sabha. I had experienced in
every task which were given to me by my superior officer. Every task that I did in the organization
given to me the lot of knowledge in accounts system

The tasks were as follows

1. Letter management system and maintain letter control register

2. Helping to check the advance ledger
3. Helping to update personal files of the staff
4. Helping to enter the transactions in the cash book
5. Helping to enter the expenses in the petty cash book
6. Helping to record in vote register
7. Helping to enter and record in library deposit ledger
8. Preparation of bank reconciliation statement
9.
Letter management system and maintain letter control register

After assuring the accountant that the letter to the accountant that the letter to the account branch
has been registered and given over to the appropriate person , make a note of whether or not the
appropriate action should be done. When letters received ,should enter into letter control register
and letter management system

Steps

1. I classify the letters based on subject

2. Enter the details of letter into letter control register
3. Maintain letter management system software
4. Handing over the letters to the particular person

Problem

Since this was my first experience,many mistakes and challenges had to be faced

1. I don’t know how to maintain the letter control system software

2. Then I couldn’t type in tamil language in fluently

Solution

With my senior staff guided to me how to maintain and use letter management system software
then issue letters also , I downloaded the tamil keyboard using the internet . now I can type fluently
and easily
 Helping to check the advance ledger

All advanced amount should record in advance ledger

Following steps were followed to prepare and check the advance ledger

Steps 1

I checked the details of advance ledger

Advance ledger includes the following details

1.Name

2. particular

3. voucher number

4. advance amount

5. signature

6. voucher number

Step 2

I helped to record the advance amount and I calculated the total amount

Step 3

I helped to calculate the the total amount of advance ledger

Problem

Since this was my first experience, many mistakes and challenges had to be faced

1. I didn’t know how to check the advance ledger .some advance amount were recorded

SolutionI

I learnt to check and record the amounts in advance ledger from senior staff
 Helping to update personal files of the staff

I studied about how to update personal files of the staff

Staff personal files want to be maintained for the purpose of salary calculation. Personal files depend
on following information such as full name, permanent address, date of appointment and date of
birth

Procedures

Step 1

I helped to check personal files of all staff, whether documents are attached with the files

Step 2

I helped to collect relevant information from the personal files

Step 3

I help to calculate the salary scale

Problems

During the traning period . I didn’t know how to check the personal files

Solution

I learnt to check personal files with help of staff

 Helping to enter the transactions in the cash book
I entered the transactions in the cash book
Every cash transactions must be entered in to the cash book based on the vouchers
This cash book includes some details such as description,payments,revenues and gross total

Procedure
In our organization all the payments are done through the cheque and cash
All payment and revenues are entered in to the cash book on date wise
Prepare the payments in vouchers for the cash receipts
1. I entered the continuous number of vouchers in the cash book
2. I helped to enter the cash amount in the cash book on the vouchers

Following steps were followed by me

Step 1

First I prepared about cash book

Step 2

I helped to check and record the following details such as date ,description, payments, revenues and
gross total

Step 3

I entered the receipts in debt sides and I entered the payments in credit sides of the cash book

Problems

During the training period I didn’t know how to check and enter the cash receipts and cash
payments

Solution

I learnt to check and enter the cash receipts and cash payments from senior staff.
Helping to enter the expenses in the petty cash book
I entered the expenses in the petty cash book
Every small day to day expenses must be entered in to the petty cash book
This petty cash book includes some datails such as date,details,voucher number,types of
expenses and total amount

Procedure

In our organization all the day to day expenses are recorded in petty cash book

Following steps were followed by me

Step 1
First I prepared about this petty cash book
Step 2
I helped to record the full details of petty cash book
Petty cash book includes the details such as date,description,voucher number,types of
expenses and amount
Step 3
I helped to record day to day small expenses
Step 4
After that I helped to calculate the total amount of expenses

Problems
I didn’t understand about some expenses
Solution
I learnt about some expenses from senior staff
 Helping to record in vote register

Payment vouchers are should be entered in to vote ledger and record to whom payment is
made for what expenditure

Following steps were followed by me

Step 1
I prepared the vote ledger
Step 2
I helped to record the full details of vote register such as date, voucher number, name of
payee and details
Step 3
After that I helped to calculate the total amount of expenses

Problems
During the training period I didn’t know how to record some payments and about vote
ledger
Solution
I learnt about this vote ledger from senior staff

Helping to record library deposit ledger

Library deposit is the receipt of money from a member for give the book
Following steps were followed by me

Step 1
I prepared the library deposit ledger
Step 2
I helped to record the full details of library deposit ledger such as file number,
date of deposit, receipt number, name of depositor and address
step 3
after that I helped to calculate the total deposit amount in library deposit ledger

problems

I didn’t know how to record in library deposit ledger

Solition

I know about library deposit ledger with help of staff

Preparation of bank reconciliation statement

Pradesiya sabha keeps a bank balance reconciliation book. The daily real bank balance must
be noted in this book . a daily list of all outstanding or unpaid cheques and payment orders ,
with the number,date and amount each must also be recorded

Following steps were followed by me

Steps 1
I got the bank statement from the organization
Steps 2
After that compared the bank statement with our cash book
Steps 3
I checked the following details
Deposit cheque
Deposit slips
Payment voucher
Steps 4
There were some factors affect the bank reconciliation to the difference
Steps 5
I helped to calculate the balance with revised and updated cash book
Steps 6
Finally I made sure all the final adjusements and checked the bank errors in the statements
and errors in the cash book

Problem
I faced some difficulties how to identify the unpresented cheque and unrealized cheques

Solution
Branch staff helped to me for clarifications of the chequs and what are factors influencing
the difference between cashbook and bank statement
Helping to calculate