Project Execution Plan

ANNEX 1
PROJECT EXECUTION PLAN

FOR
UPGRADING AND RENOVATIONS
OF THE
NATIONAL TUBERCULOSIS REFERENCE LABORATORY
(NTBRL)
AT MPILO CENTRAL HOSPITAL
IN BULAWAYO
ZIMBABWE
TENDER NUMBER: UNDP-ZWE-00104

ANNEX 1 – PROJECT EXECUTION PLAN
UPGRADING AND RENOVATIONS OF THE NATIONAL TUBERCULOSIS REFERENCE LABORATORY (NTBRL) AT MPILO CENTRAL
HOSPITAL IN BULAWAYO, ZIMBABWE. TENDER NUMBER: UNDP-ZWE-00104
Table of Contents
1 . Implementation Policy........................................................................................4
1.1 Construction Term........................................................................................4
1.2 Project Implementation Method.................................................................4
1.3 Procurement Policy on Materials and Equipment........................................4
2 . Implementation Conditions.................................................................................4
3 . Scope of Work.....................................................................................................4
4 . Quality Control Plan............................................................................................6
4.1 Concrete Works............................................................................................6
4.2 Earth Works..................................................................................................6
5 . Procurement Plan for Materials and Equipment................................................6
5.1 Procurement Plan...........................................................................................6
5.1.1 Local Procurement Electrical Equipment....................................................6
5.1.2 Procurement from Third Country Materials for Civil and Construction
Works....................................................................................................................7
5.1.3 Procurement from Europe..........................................................................7
6 . Procurement Plan for Sludge Removal Equipment.............................................9
6.1 Implementation Policy..................................................................................9
6.2 Implementation Conditions..........................................................................9
6.3 Scope of Procurement and Installation......................................................10
7 . Quality Control Plan..........................................................................................10
8 . Procurement Plan and Sources.........................................................................11
8.1 Procurement Plan.......................................................................................11
8.2 Procurement Sources.................................................................................11
8.3 Technical Guidance Service (Soft Component)...........................................11
8.4 Consultant’s Supervision............................................................................11
8.4.1 Principal Guidelines.................................................................................11
8.4.2 Points to Remember about Supervision..................................................12
8.4.3 Supervisory Services................................................................................12
9 . Implementation Schedule.................................................................................14
9.1 Gantt Chart........................................................................................................16
10. Undertakings Required of UNDP.......................................................................18
10.1 General Requirements................................................................................18
10.2 General Requirements................................................................................18
11. Obligations and Allocation of Slowgrad Engineering........................................18
12. Project Operation Plan......................................................................................18
12.1 Project Operation System...........................................................................18
12.1.1 United Nations Development Programme (UNDP) as Executing Agency
............................................................................................................................18
12.2 Environmental Clearance Certificate (ECC)................................................19
UPGRADING AND RENOVATIONS OF THE NATIONAL TUBERCULOSIS REFERENCE LABORATORY (NTBRL) AT MPILO CENTRAL HOSPITAL IN BULAWAYO,
Page 2 of 18
ZIMBABWE. TENDER NUMBER: UNDP-ZWE-00104
Index of Tables
Table 1: Undertakings of Slowgrad during the Construction of the Water Treatment Plant.....................6
Table 2: List of Construction Materials from Eligible Country...................................................................8
Table 3: Water Treatment Plant Location.................................................................................................10
Table 4: Undertakings of Slowgrad on the Procurement of Sludge Removal Equipment........................10
Table 5: Procurement Plan of Sludge Removal Equipment......................................................................11
Table 6: Key Project Human Resources....................................................................................................13
Table 7: Services for the Construction Supervision and Procurement......................................................14
Table 8: Implementation Schedule..........................................................................................................14
Table of Figures
Figure 1: Gantt Chart - Part 1...................................................................................................................16
Figure 2: Gantt Chart - Part 2...................................................................................................................17
Page 3 of 18
1 . Implementation Policy
The Project is to be implemented by Slowgrad after the approval by UNDP and the conclusion of the contract signed between
it and UNDP. The basic implementation method of the Project is as described below.
1.1 Construction Term

The main work item of the Project is the Upgrading and Renovations of the NTBRL. In consideration of the scale of
this project, the present condition of the existing NTBRL building and others, the construction period is estimated to
be 9 months. The detailed design service stage will be commenced in July of the year 2023 after the contract signing.
1.2 Project Implementation Method
The Project will be implemented by Slowgrad, as the implementing company, and administered by UNDP’s
consultant Architects and Engineers.
1.3 Procurement Policy on Materials and Equipment
Basically, construction materials and equipment will be procured in Zimbabwe. However, some construction
materials and equipment shall be procured in third countries or in China, because such materials, equipment and
facilities are not produced in Zimbabwe. As for the equipment and facilities, Slowgrad shall be able to provide a total
system of installation and O&M for laboratory, mechanical and electrical equipment, including incidental equipment
and spare parts, as well as their assembly and installation at the site. The UNDP recommended policy will be applied
to the Project to ensure that the proposed technical specifications will be met and that high quality equipment
guaranteed by various inspection institutions will be procured.
2 . Implementation Conditions
The following conditions shall be followed in the implementation of the Project:
 Since the equipment and facilities are to be installed in the building after the construction work, the implementation
plan of installation of equipment shall be carefully considered in planning the construction schedule.
 Slowgrad shall apply for tax exemption of equipment, facilities and materials for the Project. In this connection, it is
important for Slowgrad to manage Customs clearance in cooperation with UNDP so as not to cause delay in the
construction work.
 Underground structures such as water intake and box culvert shall be constructed in the dry season.
3 . Scope of Work
The works will generally comprise of the demolition of existing building, construction of foundations, brickwork, concrete
works, ceilings, wall finishes on existing and new works, roofing and external works. The demolition, construction and
installation costs of the Laboratory equipment and building will be borne by UNDP. The local town/ city council/ board shall
be consulted for arranging the construction area (removal of trees, demolition of any retaining wall, drainpipes, services
etc.).
Page 4 of 18
Table 1: Undertakings of Slowgrad during the Construction of the Water Treatment Plant
Undertakings of Slowgrad during the Construction of the Water Treatment Plant

1. Demolition, upgrading and renovations of the laboratory.
2. Arrangement of the construction area
3. Procurement and Setting of Laboratory Equipment;
4. (Removal of trees, demolition of retaining wall, etc)
5. Adjustment and Test-Run after Setting;
6. Initial guidance on operation of laboratory equipment installed in the project;
4 . Quality Control Plan
Quality control and test items with their frequencies shall be adopted as discussed below.
4.1 Concrete Works
Since there are manufacturers of ready-mixed concrete, ready-mixed concrete may be employed for the
construction work in accordance with the requirements shown in General Requirements - Concrete of Tender No
UNDP-ZWE-00104 Upgrading And Renovations Of The National Tuberculosis Reference Laboratory (Ntbrl) At Mpilo
Central Hospital In Bulawayo, Zimbabwe.
4.2 Earth Works
Slowgrad shall carry out surface excavations and backfill works to the lines, grades and dimensions shown on the
Drawings or as instructed in accordance with the specification.
5 . Procurement Plan for Materials and Equipment
5.1 Procurement Plan
In accordance with the policy on construction or the procurement condition described in the Design Policy, the
procurement plan for the project is as explained below.
5.1.1 Local Procurement Electrical Equipment
Electric cables for pump facilities, electrically insulated wires and 11kV high voltage cable made in Zimbabwe
shall be procured locally.
Materials for Civil and Construction Works
In principle, basic materials, cement, reinforcing bars, clayware, aggregates and others shall be procured locally.
It should be mentioned that steel products are available in limited quantities locally.
Page 5 of 18
Materials for Building Work
The following items are available in the local market as imported merchandise:
• PVC pipe
• Gas pipe
• Asphalt Waterproofing Material
• PVC waterstop
• Glass
• Floor tile
• Steel shutter
• Steel door
• In-door wiring equipment
• Lighting equipment
• Exhaust fan
Construction Equipment
Construction equipment shall be prepared on lease-basis from local contractors/suppliers. However, the following
equipment shall be procured in China or in other third countries such as South Africa and India.
• Water Jetting Machine for SSP driver
• Jacked pile driver
• Earth auger boring machine
5.1.2 Procurement from Third Country Materials for Civil and Construction Works
There is an irregular supply of steel products such as steel sheet piles, mild steel pipes and wide flange beams in the
local market, so that procurement on lease basis would be difficult. Therefore, procurement of such materials shall
be made from neighbouring third countries, for example, China, or South Africa, but reinforcing bars shall be
procured essentially on-site. Besides, it is necessary to pay attention to international steel prices, as previously
described.
Construction Equipment
As described above, the following equipment shall be procured in China or in other third countries such as India
and South Africa.
 Water Jetting Machine for SSP driver

 Jacked pile driver
 Earth auger boring machine
5.1.3 Procurement from Europe
Laboratory Equipment
Laboratory and some electrical equipment shall be procured from European manufacturers and manufactured, pre-
tested and assembled as one unit in Europe before delivery to Zimbabwe at the construction site.
The manufacture of some other parts in another foreign factory may be considered by the entities concerned;
Page 6 of 18
however, the laboratory and electrical equipment shall be manufactured and assembled in Europe by European
manufacturers in view of the following reasons:
 Other countries’ manufacturers/suppliers, such as the United States of America, do not provide total and
after-sales service including the provision of incidental equipment and spare parts, and the assembly and
installation of equipment, so that their responsibility with regard to the pump or the plant is not clear.

 Similar equipment installed under similar projects by other contractors/ suppliers and procured from other
regions have a poor record and are prone to failure within the warranty period.

 If the equipment and accessories are to be procured from another third country, the construction schedule
could be longer because skilled personnel of another third country manufacturers could hardly be secured for
the assembly and installation work.

 Non ISO certified manufacturers equipment and facilities installed by other contractors at various other
Laboratories in Zimbabwe have malfunctioned due to the deterioration of facilities. Operation of these
laboratories is continuing even if the equipment have not been repaired, because it is difficult to procure the
necessary spare parts due to the absence of an agent of the supplier in Zimbabwe and there is also no
aftercare service by the manufacturer. This situation would cause operation troubles in maintenance and
emergency cases.
Others
In case that some materials and equipment available locally or in a third country are more expensive than
materials and equipment available in India, procurement from India shall be considered. However, if the above
option is considered there may be a problem on the implementation of the project, because Slowgrad has to
pay the import tax to the local Customs office. Hence, procurement analysis shall be done with consideration
on time loss and trouble with Customs procedures if the materials are imported.
(2) Procurement Sources
Procurement sources of main materials and equipment are as shown in Table 5.0.
Table 2: List of Construction Materials from Eligible Country
List of Construction Materials from Eligible Country

Third
Material Local South Africa Remarks
Country
Cement ○
Aggregate ○
Re-bar ○
Mold Steel ○
Brick ○
Plywood ○
Materials for Formwork & Supporting ○
Fuel ○
Ordinary Construction Equipments ○
Steel Sheet Pile &Rental Steel Products ○ China
Page 7 of 18
Special Construction Equipments ○

Parts for Pump Facilities ○
Glass ○
Steel Joinery ○
Wood Joinery ○
Paint ○
Air Fan ○
Supporting Steel ○
Electric Transformer ○
Distribution Panel ○
Light ○
Steel Conduit ○
Plastic Conduit ○
Connection Box ○
Electric Cable ○
Hand Hole ○
Expansion Joint ○
6 . Procurement Plan for Sludge Removal Equipment
6.1 Implementation Policy
The UNDP recommended construction policy will be applied to the Project so that the proposed technical
specifications would be met and high-quality equipment guaranteed by various inspection institutions could be
procured for the project. As described in Subsection 2.1.2(5), the equipment and facilities to be procured will have
their origin in South Africa or in other third countries. The selection of equipment and facilities shall take into
consideration not only cost and quality but also their usefulness and the satisfaction of the recipient. In other words,
the equipment that could be easily operated and maintained by the staff of the Rereferal Laboratory shall be
selected with reference to the existing equipment and its management and maintenance system.
6.2 Implementation Conditions
Procured materials and equipment will be transported by road from South Africa and disembarked in Bulawayo.
Unloaded materials and equipment will be transported to the project site by road after Customs clearance and the
preparation of the bonding area.
Page 8 of 18
6.3 Scope of Procurement and Installation
Table 3: Referal Laboratory Location
Referal Laboratory Location

Treatment
Location Province
Plant
1. The existing NTBRL is located in Mpilo Central Hospital which BULAWAYO METROPOLITAN
is approximately 3km North west of Bulawayo City Centre. PROVINCE.
Dredging equipment will be transported to the storage space to be provided at the Site Office, as suggested in this Basic
Design Study. In this connection, the following items are necessary before placing the order for procurement:
Securing and arrangement of storage space by UNDP.
Schedule of arrangement of equipment placement according to this project’s proposal.
As for the Project, the cost for procurement of materials and equipment as well as transportation to the delivery site and
their construction/installation will be borne by Slowgrad. Equipment test-run and primary on-the-job training will be done on
equipment assembled at each site. The responsibilities of Slowgrad and the UNDP regarding the installation of dredging
equipment are as shown in Table 2.31.
Table 4: Undertakings of Slowgrad on the Procurement of Sludge Removal Equipment
Undertakings of Slowgrad on the Procurement of Sludge Removal Equipment

Item Responsibility
1. Procurement and Setting of Sludge Removal Equipment;
2. Ensuring of Space/Garage for Equipment Setting
3. Assignment of the appropriate number of staff to the Project to deal with project operation and management.
4. Adjustment and Test-Run after Setting;
5. Initial Guidance on operation of equipment installed in the project
7 . Quality Control Plan
Before manufacturing the equipment, Slowgrad and the manufacturer(s) shall be called to a meeting to discuss the details of
the specifications and the quality control method for each item of equipment.
It should be noted that factory inspection shall be conducted before shipment to ensure the quantity, quality and
performance of the equipment, and particular attention needs to be paid to the packing method in order that no damage is
given to the equipment during transportation. With regard to inland transportation from the port of disembarkation to the
final destination, the supplier shall submit to Slowgrad the transportation method and schedule in advance.
Since the equipment is sensitive to dust and high temperature, they shall not be stored under the blazing sun. A responsible
person from Slowgrad shall stay constantly with the equipment to keep careful watch over them.
Necessary arrangements are required to take an immediate action if some defective equipment is found by the inspection
Page 9 of 18
and test-run, which will be conducted after the installation of equipment.
8 . Procurement Plan and Sources
8.1 Procurement Plan
In accordance with the policy on construction or the procurement condition described in Section 2.2.5.1, Implementation
Policy, the procurement plan for Sludge Removal Equipment is as explained below.
Basically, sludge removal equipment for the Project will be procured from South Africa on the following considerations:
 The manufacturer of the body (chassis frame) of vehicles has to have a local branch or a service branch easily
available for after-sales service.
 For the Project, vehicles are of the right-hand drive type and shall be procured in principle because they are
adaptable to the driving condition in Zimbabwe.
 The equipment has to satisfy the specifications for ordinary sludge removal work (e.g., High Water Pressure Jetting
Machine: 19Mpa; Sludge Suction Vacuum Loader: 20m3/mm; Sludge Transportation Truck: 5m3).
8.2 Procurement Sources
Procurement sources of main materials and equipment for sludge removal are as shown below:
Table 5: Procurement Plan of Sludge Removal Equipment
Procurement Plan of Sludge Removal Equipment

Class No. Equipment South Africa Third Country Local
1. Sludge Vacuum Loader ○
Sludge 2. High Water Pressure Jetting Machine ○
Removal
Equipment 3. Sludge Removal Truck with Crane ○
4. Sludge Removal Truck ○
8.3 Technical Guidance Service (Soft Component)
The Project will consist mainly of the construction of the Water Treatment Plant and the provision of sludge removal
equipment for drainage facilities. As for the technical guidance service, Slowgrad’s staff will carry out the initial operation
guidance for pump and sludge removal equipment. Since the hospital already owns and uses equipment of the same kind as
those to be procured for the Project, the operation and maintenance of the newly procured ones will be no problem with the
support to be provided by the manufacturer’s technicians.
8.4 Consultant’s Supervision
8.4.1 Principal Guidelines

The Project is to be implemented in conjunction with UNDP. The principles for UNDP’s supervision are as
described below.
Page 10 of 18
 To take the responsibility for expeditious project implementation and supervision, in accordance
with the guidelines of internationally recognised standards and the basic design.
 To communicate closely with responsible organizations and personnel of Slowgrad, and complete
the Project in time in accordance with the implementation schedule.
 To provide appropriate advise to personnel of Slowgrad and sub-contractors.
 To ensure the Project places top priority on public safety.
8.4.2 Points to Remember about Supervision
UNDP shall provide supervision services for appropriate quality and schedule control, as well as services
for the procurement and suitable equipment installation.
A Construction/Procurement Manager with special technical and judgment skills is required to keep a
close relationship with the counterpart personnel of Slowgrad for the smooth implementation of the
Project. The main tasks of the Construction/Procurement Manager shall be as follows:
 To conduct meetings with Slowgrad and various institutions concerned

 On-site confirmation of counterpart’s responsibilities
 Inspection and confirmation concerning construction work
 Inspection and quality control test of pump equipment, and confirmation of procurement state of
dredging equipment
 Follow-up and confirmation of progress of Customs procedure on each material and equipment
 Observation of inspection
 Issuance of certificates of inspection and completion
 Issuance and submission of reports
8.4.3 Supervisory Services
The management system of construction and procurement supervision shall be strengthened

especially for the four (4) months of detailed engineering design services and the construction
supervision term of the remainder. In the construction stage, UNDP shall provide a resident manager
and a local assistant civil engineer. In addition, each engineer to be assigned in the Project will be sent
in the immediate term of his assignment for the smooth implementation of the services.
Page 11 of 18
Table 6: Key Project Human Resources
Key Project Human Resources
Staff Responsibilities
 Signing of consultancy contract; Meeting, adjustment, and reporting of
Project Manager technical aspects with UNDP and other institutions concerned
 Arrangement of detailed design and final check of specification of each
equipment; Preparation of tender documents
 Explanation and securing of approval of Detail Designs and tender
documents
 Explanation and conference regarding the schedule of tendering
 Formulation, guidance and estimation of Pre-Qualification Documents;
 Preparation of tendering and replying to questions by tenderers
 Setup of tendering; Opening of tenders;
 Acceptance of successful tenderer and execution of contract with the
supplier/contractor
Civil Engineer  Detailed design of civil works of pump station and preparation of
specifications for civil works
Building Engineer  Detailed design of building of pump station and preparation of
specifications of building works
Electrical Equipment Engineer  Detailed design of electrical equipment of pump station and preparation of
specifications of electrical works
Mechanical Engineer  Detailed design of mechanical equipment of pump station and preparation
of specifications of mechanical works
Cost Estimator  Review of cost of construction and procurement of dredging equipment
Page 12 of 18
Table 7: Services for the Construction Supervision and Procurement
Services for the Construction Supervision and Procurement
Staff Contents
Kick-off meeting with UNDP and institutions concerned before construction;
Consultation and confirmation regarding construction schedule and safety
measures by tripartite council;
Project Manager
Administration for promotion of procurement and construction efficiency
Observation of completion inspection; Preparation of completion report and
completion certificate and holding of maintenance meeting
Inspection Engineer-1 Implementation of defects inspection
Inspection Engineer-2 Inspection and cross-check of sludge removal equipment
Inspection and cross-check of pump equipment and facilities
Confirmation, adjustment and direction regarding the construction schedule
Building Engineer
before construction
Supervision of building works and adjustment of pump installation
Supervision and direction regarding electrical/mechanical works, control
Electrical/Mechanical
teaching and transfer of maintenance manual;
Equipment Engineer Confirmation of state of test-run
Management of procurement state on site;
Procurement Officer Preparation and management of maintenance training by procurement
agent
Management of construction quality, schedule, etc.;
Direction on safety of construction;
Resident Construction Manager
Preparation and submission of periodic reports to JICA and the client;
Consultation for approval regarding design changes
9 . Implementation Schedule
The Implementation Schedule of this Project shall be as mapped out in the Gantt Chart and Table below:
Table 8: Implementation Schedule

Implementation Schedule
Duration
ID Name Begin date End date
(days)
ZINWA/2023/01: Construction of Gwayi Shangani Bulawayo Water
1 01/12/2023 13/11/2025 714
Treatment Plant
2 Treatment Plant 01/12/2023 13/11/2025 714
3 Civils 01/12/2023 26/07/2025 604
4 Construction of 5 x 2 bedroom houses 01/12/2023 04/01/2024 35
5 Construction of 2 x Office Blocks 01/12/2023 04/01/2024 35
6 Construction of Kitchen and Canteen 01/12/2023 17/02/2024 79
16 Construction of Laboratory Complex 01/12/2023 14/01/2024 45
Page 13 of 18
17 Supply and Installation of Water Test Lab Equipment 15/01/2024 28/01/2024 14

18 Construction of Staff Compound 01/12/2023 13/02/2024 75
19 Construction of Quality Control Room 01/12/2023 04/02/2024 66
32 Construction of Workshop 05/02/2024 30/03/2024 55
43 Operating Platform, Quality control Room, Workshop 31/03/2024 13/04/2024 14
44 Installation of Handrailing 31/03/2024 13/04/2024 14
45 Construction of 10 x Filters 15/01/2024 07/05/2024 114
50 Construction of 10 x Sedimentation Tanks 15/01/2024 08/05/2024 115
55 Construction of 2 x Raw Water Reservoir 29/01/2024 29/11/2024 306
60 Construction of Raw Water Pump House 01/10/2024 18/12/2024 79
72 Construction of Clear Water Reservoir 14/02/2024 29/03/2024 45
76 Construction of Clear Water Pump House 26/10/2024 20/02/2025 118
82 Construction of Water Recycling Tank 22/01/2025 29/03/2025 67
87 Construction of 3 x Distribution Chamber 08/05/2024 02/06/2024 26
91 Construction of 2 x Sludge Lagoons 03/06/2024 06/09/2024 96
94 Installation of GRP pipe 1200mm to Raw Water Reservoirs 21/02/2025 05/05/2025 74
98 Construction of Chlorine Bay 30/03/2025 05/06/2025 68
109 Chlorine Bay 06/06/2025 10/07/2025 35
Installation of Electric Gantry crane, 1 tonnes,
110 06/06/2025 10/07/2025 35
span 8m
111 Construction of Chemical Storage Room 29/04/2025 22/06/2025 55
122 Construction of Backwash Tank 23/06/2025 26/07/2025 34
126 Fencing - erect 1.8m diamond mesh wire with barbed wire 21/02/2025 17/03/2025 25
129 Filter Media 30/03/2025 13/04/2025 15
131 Piping 30/11/2024 18/04/2025 140
209 Pipes to Magwegwe 30/11/2024 18/04/2025 140
223 Electricals 06/05/2025 13/11/2025 192
241 Automation Works 14/10/2025 13/11/2025 31
244 Pipeline from Cowdray Park Treatment to Magwegwe Reservoirs 01/12/2023 02/02/2025 430
263 Valve Chambers and Anchor Blocks 27/08/2024 30/11/2024 96
270 Pipe Laid Above Ground 01/12/2023 14/03/2024 105
277 Embarkments 15/03/2024 02/06/2024 80
281 RIVER AND STREAM CROSSINGS 03/06/2024 21/08/2024 80
284 Miscellaneous 22/08/2024 23/01/2025 155
294 Training 24/01/2025 02/02/2025 10
295 Handover 24/01/2025 02/02/2025 10
Page 14 of 18
UPGRADING AND RENOVATIONS OF THE NATIONAL TUBERCULOSIS REFERENCE LABORATORY (NTBRL) AT MPILO CENTRAL HOSPITAL IN BULAWAYO, ZIMBABWE.
9.1 Gantt Chart
Figure 1: Gantt Chart - Part 1
UPGRADING AND RENOVATIONS OF THE NATIONAL TUBERCULOSIS REFERENCE LABORATORY (NTBRL) AT MPILO CENTRAL HOSPITAL IN BULAWAYO, ZIMBABWE. TENDER NUMBER: UNDP-ZWE-00104 Page 15 of 18
UPGRADING AND RENOVATIONS OF THE NATIONAL TUBERCULOSIS REFERENCE LABORATORY (NTBRL) AT MPILO CENTRAL HOSPITAL IN BULAWAYO, ZIMBABWE.
Figure
2: Gantt Chart - Part 2
UPGRADING AND RENOVATIONS OF THE NATIONAL TUBERCULOSIS REFERENCE LABORATORY (NTBRL) AT MPILO CENTRAL HOSPITAL IN BULAWAYO, ZIMBABWE. TENDER NUMBER: UNDP-ZWE-00104 Page 16 of 18
10. Undertakings Required of UNDP
10.1 General Requirements
a) To provide all data and information necessary for the Project.

b) To maintain and use the equipment properly and effectively with suitable number of staff assigned for the
operation and maintenance and to bear all expenses other than those covered under the project.
c) To procure required spare parts for maintenance timely and sufficiently.
d) To use the equipment exclusively for the Project.
10.2 General Requirements
a) To take due procedures at its own expense so as to accord all the necessary permissions, approvals, licenses,
admissions or any other authorizations required in connection with the construction and the procurement of
equipment.
b) To assist in the clearence obstructions such as trees, fences, etc., in the Water Treatment Plant before the
commencement of construction.
c) To provide and make available, at no cost, a temporary construction yard (A=40m x 35m = 1,400m2) during the
construction period.
d) To provide and make available, at no cost, a disposal area in the north-side adjacent to the Pumping Station for
surplus soil during the construction period.
e) To rehabilitate prior to the commencement of construction work the any Bypass Road being used by the as an
access road to the Water Treatment Plant, for the smooth transportation of construction materials and
equipment, because some portions of the asphalt pavement may have been damaged.
f) To prepare and make available additional funds for operation and maintenance cost after the completion of the
new Water Treatment Plant.
g) To negotiate with the Zimbabwe Electric Supply Authority (ZESA) regarding the necessary rehabilitation of
ZESA’s electric pole/s to ensure uninterrupted power supply.
h) To prepare and make available a suitable warehouse, garage or parking space with roof and car-wash facilities,
at least, before the shipment of procured equipment and facilities.
i) To obtain permission from the Hwange and Umguza District offices for the dumping of sludge and sediment
dredged from the sites.
j) To supervise and approve the Project.
11. Obligations and Allocation of Slowgrad Engineering
Basically, there are four (4) specific and important obligations for Slowgrad for the smooth implementation of the Project, namely;
a) The preparatory works for the construction of the new Water Treatment Plant;
b) The preparatory works for the procurement of sludge removal equipment and facilities;
c) The preparation of sufficient funds and making it available for the sludge removal activity; and,
d) Management of the funds provided for the procurement of materials, equipment, facilities, vehicles and
consumables for the project.
12. Project Operation Plan
12.1 Project Operation System

12.1.1 United Nations Development Programme (UNDP) as Executing Agency
UNDP has been designated as the agency responsible for the management and operation of water supply,
sewage and drainage systems in Zimbabwe.
Page 17 of 18
12.2 Environmental Clearance Certificate (ECC)

An Initial Environmental Examination (IEE) shall be carried out for the Project based on the EIA Guidelines for
Industry, 1997 and the Guidelines for Environmental Assessment of Water Management (Flood Control, Drainage
and Irrigation) Projects, 2005.
In this connection, the Environment Management Agency (EMA) shall issue an Environmental Clearance
Certificate (ECC) for the Project upon request. Based on the recommendations in the ECC, it is confirmed that
Slowgrad will comply with all of the terms and conditions of the ECC with proper monitoring and reporting, and
Slowgrad will also apply for renewal of the ECC in the operation stage of the Project.
Page 18 of 18

Project Execution Plan

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Project Execution Plan

Uploaded by

Copyright:

Available Formats

ANNEX 1

PROJECT EXECUTION PLAN

NATIONAL TUBERCULOSIS REFERENCE LABORATORY

AT MPILO CENTRAL HOSPITAL

TENDER NUMBER: UNDP-ZWE-00104

1.1 Construction Term

1.2 Project Implementation Method

1.3 Procurement Policy on Materials and Equipment

The following conditions shall be followed in the implementation of the Project:

Undertakings of Slowgrad during the Construction of the Water Treatment Plant

4 . Quality Control Plan

4.1 Concrete Works

4.2 Earth Works

5 . Procurement Plan for Materials and Equipment

5.1 Procurement Plan

5.1.1 Local Procurement Electrical Equipment

Materials for Civil and Construction Works

Materials for Building Work

 Water Jetting Machine for SSP driver

5.1.3 Procurement from Europe

(2) Procurement Sources

Table 2: List of Construction Materials from Eligible Country

List of Construction Materials from Eligible Country

Special Construction Equipments ○

6 . Procurement Plan for Sludge Removal Equipment

6.1 Implementation Policy

6.2 Implementation Conditions

6.3 Scope of Procurement and Installation

Table 3: Referal Laboratory Location

Referal Laboratory Location

Securing and arrangement of storage space by UNDP.

Schedule of arrangement of equipment placement according to this project’s proposal.

Table 4: Undertakings of Slowgrad on the Procurement of Sludge Removal Equipment

Undertakings of Slowgrad on the Procurement of Sludge Removal Equipment

7 . Quality Control Plan

and test-run, which will be conducted after the installation of equipment.

8 . Procurement Plan and Sources

8.1 Procurement Plan

8.2 Procurement Sources

Table 5: Procurement Plan of Sludge Removal Equipment

Procurement Plan of Sludge Removal Equipment

8.3 Technical Guidance Service (Soft Component)

8.4 Consultant’s Supervision

8.4.1 Principal Guidelines

 To provide appropriate advise to personnel of Slowgrad and sub-contractors.

 To ensure the Project places top priority on public safety.

8.4.2 Points to Remember about Supervision

 To conduct meetings with Slowgrad and various institutions concerned

8.4.3 Supervisory Services

The management system of construction and procurement supervision shall be strengthened

Table 6: Key Project Human Resources

Key Project Human Resources

Table 7: Services for the Construction Supervision and Procurement

Services for the Construction Supervision and Procurement

Table 8: Implementation Schedule

17 Supply and Installation of Water Test Lab Equipment 15/01/2024 28/01/2024 14

9.1 Gantt Chart

Figure 1: Gantt Chart - Part 1

10. Undertakings Required of UNDP

10.1 General Requirements

a) To provide all data and information necessary for the Project.

10.2 General Requirements

11. Obligations and Allocation of Slowgrad Engineering

12. Project Operation Plan