10 Steps in Hospital Planning -Project Management

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Dr. Mahboob Khan

I'm a seasoned Healthcare Consultant | Skills: Healthcare Quality Accreditation |
Operations & Budget Management | Empowering teams to deliver top-notch care
|Training| Policy Making | Strategy & Business Planner.

353 articles
November 27, 2023

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If there was a checklist which would need to be followed to build a hospital, what would it
include? Here are my essential top 10 steps based on experience.

1. Identify your mission, vision and objectives - Allows for greater clarity on market
segment addressed, beds to be commissioned, geography, and technology.

2. Get on board 3 people - One from Finance, One Physician Leader and a CEO. Hire the
Right Leaders. Have a primary business plan and draw up the project charter.

3. Plan the Clinical Program - Based on the vision and objectives as well as disease
profiling, decide on how much you will invest on technology in each specialty. Identify the
patient flow.

4. Primary discussion with contractors - Plan the box. Develop the stacking plan.
Understand the floor plan details. Re-work patient flow and identify storage areas.

5. Bring your Medical Equipment Vendors In - Have primary discussions with your
medical and non-medical equipment vendors and re-look at the floor plans. Make
changes wherever required. Understand the engineering requirements including HVAC,
power, water supply and drainage. Plan your internal transport mechanisms for people
and goods.

6. Start your IT Discussions as your start building the box - CIO steps in. Decide on what
system you want, have discussions with clinical fraternity and map the requirements.
Choose your system. Identify any help required with server locations and map the
network proposed.

7. Build your RDS - Elaborate your plans in form of room data sheets and understand the
nitty gritties of the building.

8. Work on HMIS, Staffing and Workflows - Bring in clinicians, managers and plan the
staffing. Understand the HMIS and identify the points of access (front office/ kiosks/
clinical workstations/Building Management System/Security and access controls). Define
the analytics which will form backbone of your hospital. Map analytics with the business
plan.

9. Equipment Installation, Training and Dry Runs - Form teams to undertake rounds,
ensure that room data sheets match with the structure delivered. Install equipment and
check the HVAC to confirm environmental conditions are optimal and sustained for
smooth operations. Complete the infection control protocol. Commission your OT. Train
your staff for use of equipment. Evaluate all your mock runs.

10. Trials and "Go Live" - Try out your HMIS, fix major bugs and test your processes on
dummy patients. Ensure the equipment interfacing is complete. Stick to your schedules,
evaluate MIS reports and make any corrections required (minor). Get at least a week of
runs with a decent workload with minimal errors and you should be "good to go".

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Dr. Mahboob KhanDr. Mahboob Khan
I'm a seasoned Healthcare Consultant | Skills: Healthcare Quality Accreditation |
Operations & Budget Management | Empowering teams to deliver top-notch care
|Training| Policy Making | Strategy & Business Planner.I'm a seasoned Healthcare
Consultant | Skills: Healthcare Quality Accreditation | Operations & Budget Management |
Empowering teams to deliver top-notch care |Training| Policy Making | Strategy &
Business Planner.

Published • 4mo

353 articles

If there was a checklist which would need to be followed to build a hospital, what would it
include? Here are my essential top 10 steps based on experience.

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