Hostel Management System

Synopsis submitted

to

Shri Guru Ram Rai University in the partial fulfilment of the requirement for
the degree of

Master of Computer Application (MCA)

Submitted By:

Name of Students - Rahul Chauhan

Enrollment No.:R190530053

Semester: III , Batch: 2022-24

Submitted To:

Mrs. Minit Arora

(Assistant. Professor)
Department of Computer Application
School of Computer Applications &Information Technology

SHRI GURU RAM RAI UNIVERSITY

Patel Nagar, Dehradun-248001, Uttarakhand, India

Batch (2022- 2024)

 SHRI GURU RAM RAI UNIVERSITY
Patel Nagar, Dehradun-248001, Uttarakhand, India
(Estd. by Govt. of Uttarakhand, vide Shri Guru Ram Rai University Act no. 03 of 2017)

Certificate from Guide

This is to certify that Mr. Rahul Chauhan(R190530053) students of
Master of Computer Application (MCA) at Department of Information
Technology running under School of CA & IT, Shri Guru Ram Rai
University, Patel Nagar, Dehradun will work on the topic entitled “Hostel
Management System” under my supervision and guidance at School of
Computer Application & Information Technology for the partial
fulfillment of requirement for the degree of MCA (Session 2022-2024).

Date……………. Mrs. Minit Arora

Assistant. Professor

ii
 Declaration by Student

We hereby declare that the synopsis of proposed project work entitled “Hostel Management

System” in fulfillment of the requirements for the award of degree of Master of Computer
Application to Department of Information Technology running under School of Computer
Application & Information Technology, Shri Guru Ram Rai University, Patel Nagar, Dehradun,
Uttarakhand is an authentic project work will be carried out by us under the expert guidance as
well as direct supervision of Minit Arora. I further declare that the material obtained from other
sources has been duly acknowledged in the synopsis.

……………………..

Rahul Chauhan
Enroll No.:R190530053
Session:2022-2024

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 Table of Contents

S.No. Item Page no.

1 Introduction vi

2 About the project and scope vii

3 Title of project & Category of the project viii

4 Hardware and Software Requirement x

5 ER diagram xi

6 DFD (DATA FLOW DIAGRAM) xii

7 Modules description xiii

8 Limitations and Future scope xiv

9 Bibliography xv

iv
 Introduction

This system is designed in favour of the hostel management which helps them to
save the records of the students about their rooms and other things. It helps them
from the manual work from which it is very difficult to find the record of the
students. We design this system on the request of the hostel management, through
this they cannot require so efficient person to handle and calculate the things.
Hostel Management System is developed in favour of the hostel management team
which helps them to save the records of the students about their rooms and other
things. It helps them from the manual work from which it is very difficult to find the
record of the students and the information about those ones who had left the hostel
years before.

This solution is developed on the plight of the hostel management team, through
this they cannot require so efficient person to handle and manage the affairs of the
students in the hostel, all you need to do is to login as administrator and you can see
the information of all the students who have obtained and registered their hostel
form, click verify to ascertain their eligibility and allocate them to the available
hostel.

,-

v
 About the project and scope

The proposed system for “HOSTEL MANAGEMENT SYSTEM”

is computerized. Today is the era of computers. This software
project solves all the problems discussed above in the present
system. The main objective of developing this project is to save
time and money. The proposed system provides the following
features on different tasks.

All the details related to a hosteller could be find in one place

like the admission details, fees details, room details ,
attendance ,mess details, stipend details etc.

• The same application could be used by both the account section and
the hostel management for their specific needs and purposes.

• All the details related to a hosteller could be find in one place like the
admission details, fees details, room details , attendance ,mess details,
stipend details etc.

• Will make the monitoring of student moment and stock details easy

vi
 Title of the project & Category of the project
Title – Hostel management system

Category- Web Based Application

Objective: -

- Systematic Control Over Hostel Activities

Verifies the students' applications & creates a merit list on the basis of pre-
defined hostel room allocation rules and helps the staff to allocate rooms &
wings. Thus, provides systematic control over hostel processes.

- Accurate Student Data Management

Creates a centralized database of student information including their personal
information such as name, address, guardian's mobile number, etc. The
information can be accessed by the hostel warden or any other authority at any
given point in time.

Features Of Hostel Management System

Online Admission & Fees Management

The software entirely automates the student registration & fees collection process. With the hostel
management software login portal, students from any geographical region can apply to avail hostel facilities
online.

Room Allocation & Transfers

The staff can define room allocation rules and allot the vacant rooms to students depending on
their requirements in real-time. The student hostel management software also enables the wardens
to transfer students' rooms in case of any discrepancy.

Mess Management
The software auto-calculates & maintains the record of hostel bills, mess bills, any type of fines,
dues, etc, and helps in managing the hostel efficiently. This module can be integrated with
the college ERP or university ERP software for faster & quicker student fees management.

Paperless Student Attendance

Enables institutions to avoid wrong attendance details by replacing the manual attendance with the
paperless student attendance system module. With the hostel software, student's attendance can
be made quick and errorless.

vii
 Hostel Reports
The hostel staff & authorities can generate the following reports with the hostel
management software.
• Room wise list of students
• vacant room report
• Hostel ID cards
• Attendance report
• Student address labels
• Students complete information

viii
Hardware and Software Requirement

Project Name Hostel Management System Project in PHP

Language Used PHP5.6, PHP7.x

Database MySQL 5.x

User Interface Design HTML, AJAX, JQUERY, JAVASCRIPT

Web Browser Mozilla, Google Chrome, IE8, OPERA

Software XAMPP / Wamp / Mamp/ Lamp (anyone)

Language used:
PHP: PHP (PHP: Hypertext Preprocessor) is a widely-used open-
source general-purpose scripting language that is especially suited
for web development and can be embedded into HTML.

My SQL: MySQL is a widely used relational database management

system (RDBMS). MySQL is free and open-source. MySQL is ideal for
both small and large applications.

ix
ER Diagram

x
DFD (Data Flow Diagram)

xi
Project Features
A project on hostel management system using Apache server and MySQL 5.62
developed. Hostel management system divided into two modules.

▪ Admin module
▪ User module
Admin Module
▪ Login – This module is used for admin login.
▪ Dashboard – Admin dashboard related total students, total rooms, total
courses.
▪ Course Creation- Admin can add and manage course(Add, edit and
delete)
▪ Rooms- Admin can create rooms(seater, fees)(Add, edit and delete)
▪ Students Registration- Admin can register student profile.
▪ Manage Student- (View and Delete)
▪ Admin Profile
▪ Change password
▪ Access log- admin can see user login access details
▪ Logout
User Module
▪ User Registration
▪ User login

User forgot Password

▪ User Profile – User can update own profile after login
▪ Change Password – Allow user to change the password.
▪ Book Hostel – User can book own hostel
▪ Hostel details : user can see own hostel details
▪ Access log : User can see own login access log
▪ logout

Software Requirement (anyone)

▪ WAMP
▪ XAMPP
▪ MAMP
▪ LAMP

xii
Conclusion

Hostel Management System is a Customize and user-friendly software for Hostel. It

has been designed to automate, manage and look after the overall processing of even
very large hostel. It is capable of managing Enquiry. Hostel Management System isa
Customize and user-friendly software for Hostel which provide hostel information,
hostel room information, hostel accounts information. Hostel Management Software
System is offering a maximum of stability, cost-effectiveness and usability. It
provides the most flexible and adaptable standards management system for hostel.

xiii
Bibliography

Websites:

• https://www.phpgurukul.com
• http://www.tutorialspoint.com
• http://www.javatpoint.com

Other Source:

• The Joy of PHP Programming: A Beginner Guide – by Alan Forbes

• PHP: A Beginner Guide – by Vikram Vaswani

xiv