Session 12.

1 Identify different office equipment (printer, photocopier, scanner, binder,

laminator, telephone, A/V equipment etc.) and their function Ensure timely completion of
assigned duties.

What is Office Equipment?

In order to run a successful business, one first and foremost must hire the right people; however,
those employees must also have the right tools, supplies, and equipment at their disposal in order
to do their job efficiently. Modern, high-quality office equipment makes a huge difference in the
productivity of a team as well as how the company is perceived by its customers and the general
public.

Office equipment is nothing but things purchased by the company, that helps in conducting
office-related tasks or work. They serve as a long-lasting asset to the company. Also, office
equipment is just the need and requirement of the company. A business owner or office manager
should ensure that the following pieces of office equipment are in place. Most of these items
involve the creation or handling of office documents, and all contribute to a well-oiled machine.
Importance of Office Equipment:

They help to improve the quantity of work.

They improve speed or performance of work.

They are more accurate.

They save time and labor.

They improve the uniformity and appearance of

printed materials.

What is a printer?

A printer is a device that accepts text and graphic output

from a computer and transfers the information to paper,
usually to standard-size, 8.5" by 11" sheets of paper.
Printers vary in size, speed, sophistication and cost. In
general, more expensive printers are used for more frequent printing or high-resolution color
printing.

Computers:

The computer is an electronic device/machine that can process data. The computer has many
parts, Such as: Monitor, Printer, System Unit or CPU, Keyboard etc.
The monitor shows us what the computer is doing. It looks like a television.
The Keyboard is use to give instructions or command to the computer.

Photocopier:
Photocopiers sit at the heart of almost every office throughout the world. They offer a variety of
features that help improve work flows and efficiencies in the workplace. Photocopiers have
continually evolved to become the sophisticated devices they are today, able to offer a wide
range of features in addition to photocopying.

The main functions of a photocopier are:

Photocopying

Enlarging/Reducing

Scanning

Printing

Scanner:
Scanner, also called optical scanner, computer input device that uses a light beam to scan codes,
text, or graphic images directly into a computer or computer system.

Bar-code scanners are used widely at point-of-sale terminals in retail stores. A handheld scanner
or bar-code pen is moved across the code, or the code itself is moved by hand across a scanner
built into a checkout counter or other surface, and the computer stores or immediately processes
the data in the bar code. After identifying the product through its bar code, the computer
determines its price and feeds that information into the cash register.
Optical scanners are also used in fax machines and to input graphic material directly into
personal computers. Flatbed scanners have a top that lifts up, and the operator has to change
manually the materials being scanned. Sheet fed scanners can be loaded with multiple loose
pages, which are passed over the scanner by rollers.