Administration Centers

2023 Plan

5th February 2023

Table of Content:

1 Executive Summary

2 Administrative Centers Plan 2023

3 Proposed roadmap and timeline

4 Proposed budget and FTEs

5 Key asks
 01
Executive Summary

3 Administration Centers February 5th

Executive Summary

Administration
Resource
Centers study
allocation (Full
Administration and contracting Key asks and the
Administration Time-line for the Time Employee &
Centers Plan with a consultant go-ahead
Centers Overview project scope. Consultant)
2023 company to approach.
requirement is
implement the
presented.
proposed scope.

Administration Centers February 5th 4

 02
Administration Centers
2023 Plan

5 Administration Centers February 5th

Administration Centers Overview

Goals

Finalizing the Administration Centers Strategy, and detailing Operating and Governance models, and seeking final approval to
kick-start implementation of the administrative centers by 2024.

Objectives

Developing KPI’s and Setting the Preparing Sector Sector organization Developing Detailing operational
baseline Boundary/distribution mandate. structure, roles and Stakeholders plan for the
and targeted services of responsibilities. Communication Plan. administrative centers.
administrative centers

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Administration Centers Plan 2023

02 04

1-5 4-5 5-7 5-7

Continuous
weeks weeks weeks weeks

01 03 05

Scoping and Baseline Strategy Strategy and Operations,

kickoff assessment and development and Governance Design monitoring &
economic concept initiative & Projects improvements
Design

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 03
Work streams, proposed
roadmap and timeline

8 Administration Centers February 5th

Administration Centers Study Project

Project Goal :
Developing Strategy, Operational and Governance Model, and Stakeholders Engagement Plan for Administration Centers

Project Summary:
RCRC is working in creating multiple decentralized effective local administration centers within Riyadh city, these centers will be
granted specific powers to improve and enhance the city services and public facilities, these centers will strengthen the role of
citizens participation to support decision making, additionally it will align, evaluate and monitor the city services and escalate to
govern activities with these centers. The project requires a consultant to carry out current state assessment and development of
the strategy and initial studies and design the activation plan to operate the administrative centers.

Project Streams: Technical, Administrative, Engagement

Duration: 6 Months
Budget: 10 M

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Detailed Scope

A: Current State Assessment

A1 Identify & Review : Governmental Studies & Projects that is significant to administration centers. Some of these projects are
administration centers projects in Riyadh municipality, previous administration centers studies in RCRC, public services
standards and guidelines, Riyadh local plan, Citizen engagement Projects, Jubail Administration and Governance Model, and
identify any other relevant projects will take place in each administration center.

A2 Identify & Summarize: International Best Practices and Benchmarks of administration centers, additionally summarizing
related research , projects, reports and indexes to propose baseline for selecting baseline for administration centers in Riyadh.

A3 Identify & Review: Mandates of Internal RCRC departments and main stakeholders that overlap with administration center’s
functions and map roles and responsibilities according to best local and international practice review.
A4 Align: Riyadh Strategy and governance model study with administration centers strategy.

A5 Defining: Number and Boundary of Administration centers based on current assessment outcomes, this will include the spatial
and statistical information of each center, numbers of citizens, city services, stakeholders, future projects, Urban
Characteristics of each center.

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Detailed Scope

B: Administration Centers Strategy

B1 Define Sector vision: High level direction of the administration centers sector vision, mission, mid term, long term plan.
Conducting interviews, workshops with relevant stakeholders and develop the sector strategy based on stakeholders' inputs.

B2 Develop Sector Strategic Objectives: KPIs, OKRs, baselines, alignment with vision 2030 and national strategies, alignment
with Riyadh Strategy, governance plan, stakeholders, and citizens satisfaction analysis.

B3 Design Initiatives and Projects: and prioritize to meet the vision of the sector and the centers, allocate the required resources
and budget for mid- and long-term plan.

B4 Develop Organization Chart: Develop the sector and the centers organizational chart, propose the required capacities their
role and responsibilities, and define required CAPEX to operate the sector and the centers offices.

B5 Identify and Review Services: Define services and functions and develop value chain of activities and define owner entity in
each center.

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Detailed Scope

C: Governance Model and Stakeholders Engagement Plan

C1 Design Governance Model: Align each center governance model with the sector governance model.

C2 Design Committee Charters: Define required technical or higher committees in both RCRC and each administrative center

C3 Detail Interaction Mechanism: list and classify all stakeholders for the sector according to project requirements , determine
type of communication, tone, mode & frequency, required level of interaction.

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Detailed Scope

D: Operational Model

D1 Propose Option of Activation: Prepare 3 activation plans and conduct SWOT analysis for selecting the convenient plan

D2 D2: Define Centers Detailed Activation Plan: Setting the direction of each administration center services and functions, align
with the sector plan and create maps from planning to monitoring phase for each center and its functions.

D3 D2: Outline Centers Improvements Plan: Conduct Performance Analysis on each Center and Identify improvement method.

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Key deliverable

# Key deliverable

1 Administration Centers Current State Assessment

2 Administration Centers Spatial Boundaries

3 Administration Centers Sector Strategy

4 Initiatives and project KPIs, and allocated resources

5 Administration Centers Governance Model

6 Higher Committees and Technical committees of administrative center

7 Stakeholders Interaction Mechanism and Communication Plan

8 Administration Centers Detailed Operational Model

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Proposed Project Timeline

2022 2023
Project Phases
Q4 Q1 Q2 Q3 Q4

Scoping and kickoff

Baseline assessment

Strategy development and initiative

design

Strategy and governance detailing

Operations
and monitoring

Today

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Project Roadmap, and DMO

Main
stages 1. Scoping and 2. Baseline assessment and 3. Strategy development and 4. Strategy and 5. Operations, monitoring &
kickoff economic concept initiative & Projects Design Governance Design improvements

Indicative timelines 1-5 weeks 4-5 weeks 5-7 weeks 5-7 weeks Continuous

Main Mandate and aspiration

finalization
Activities
Scope definition
Project governance body
allocation
Strategy working
team set-up
Project budget allocation
(including external consultant
fees)
Stakeholder identification and
mapping
Project Charter and plan
RFP draft for external
advisors/consultants
External advisor/consultant appointment
Identification and analysis of relevant previous
work
Identify & Summarize: International Best
Practices and Benchmarks
Financial model (including key sources of
Identify & Review: Mandates
Comprehensive baseline assessment for
Administration Centers (including assessment of
ongoing linked/relevant initiatives, projects)
Trend analysis (e.g., sectoral, citizen preferences)
High level financial, socio-economic and ESG
study (based on desk research only)
Preliminary conceptual framework
Gap analysis between current and end-state
Defining: Number and Boundary of Administration
centers
Vision statement articulation In-depth Initiative definition (including
initiative cards, benchmarking, costing Propose Option of Activation
etc.)
KPI identification
Detailed socio-economic impact
assessment, ESG assessment and Define Centers Detailed Activation Plan
scenario analysis
funding and required budget)
Detailed financial model (including key Outline (1,2,3 Centers) Improvements
sources of funding and budget) Plan
Initiative bank
` Administration Centers Governance
Framework & Operating Model Outline (4,5,6,7 Centers) Improvements
Stakeholder engagement
Plan
communication plan
Administration Centers Services Knowledge codification (incl. lessons
Stakeholder alignment learnt document)
Implementation roadmap
Detailed Implementation roadmap
Identification and analysis of relevant Final handover (Administration Centers
previous work Deliverable Acceptance Report Activation Plan)

Main § Benchmarking report

§ Project governance
outputs body and working team
§ Project Charter and plan
§ External consultant/
advisor RFP
§ Report on synergies with relevant strategies
§ Initiative charters
§ Vision statement § Detailed socio-economic impact
§ Baseline assessment for Administration § Stakeholders engagement plan assessment model
§ Periodic impact and performance
Centers Sector report
§ Financial model § Detailed financial model
§ Feasibility study
§ City governance Framework & § Planning for Activation Project
§ Preliminary concept design § Administration Centers Services
Initiative bank/compendium Operating Model
§ Gap analysis §
§ Deliverable Acceptance Report
§ Administration Centers Definition

Note: The timelines do not factor in procurement delays and approval bottlenecks Technical Stream Administrative Stream External Engagement

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 04
Proposed budget and
FTEs

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Proposed Budget and Full Time Employees and Consultants

Total Proposed Budget for 2023 is SAR 10M

4500000

4000000

3500000

3000000

2500000

2000000

1500000

1000000

500000

0
Scoping and kickoff Baseline assessment and economic Strategy development and initiative Strategy and governance detailing Operations and monitoring
concept design

The Administration Centers study shall be done by hiring one of the top 5 consulting firms, RCRC PMO supporting team and
(3-5) FTE’s positioned in RCRC.

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 05
Key Asks

19 Administration Centers February 5th

Key Asks

Approval on the direction Allocation of budget for the Approval of manpower

of launching the Administrative Centers plan (3 FTE’s for 2023)
Administrative Centers (SAR 10M) for 2023
study and contracting with
a consultant company to
implement the proposed
scope .

Administration Centers February 5th 20

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