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Work Program Guideline
Jabatan Kerja Raya Malaysia
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Work Program Guideline
Jabatan Kerja Raya Malaysia
PREFACE
This guideline is based on Project Management Book of Knowledge (PMBoK) and the
Practice Standard for Scheduling by the Project Management Institute (PMI), USA. It is
adapted to the introduction and development of Work Program particularly in Jabatan Kerja
Raya Malaysia.
Evaluating the work program that has been submitted by the contractors/consultants.
Microsoft Work program components and items that needs to be included in a work
program;
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Work Program Guideline
Jabatan Kerja Raya Malaysia
TABLE OF CONTENT
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Work Program Guideline
Jabatan Kerja Raya Malaysia
Project management is one of JKR core business. In this aspect, JKR promised to
deliver the projects on time, within budget and with the specified quality. To achieve
this, project management best practices is being inculcated within JKR working
environment.
Project time management is the core function of project management whereby any
changes in time will affect the success of the project. Project time management
includes the processes required to accomplish timely completion of the project. One
of the tools being used to achieve this objective is Work Program.
Work Program describes what the work is to be done, who will undertake the work
(resources) and when it should be done. The benefits of having a work program are:
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Work Program Guideline
Jabatan Kerja Raya Malaysia
The purpose of the work program is to provide a useful ‘road map’ that can be used
by the project manager and the project team to:
Plan, monitor, and control the timely execution of the work, from the day the
project commences through each of its phases to successful completion;
Track and monitor the progress of the project;
Manage resources more smoothly;
Identify and monitor dependencies and constraints between tasks to avert
preventable delays; and
Communicate more frequently and effectively with stakeholders.
Establishing a realistic and achievable work program is one of the critical initial
actions in setting up a project.
Failure to meet schedule goals is most often due to unrealistic deadlines, passive
project execution, unforeseen problems, or things overlooked in the plan.
A Work program consists of a table of activities with their scheduled dates when
activities and milestones are to take place. In the project management profession,
Work programs are used to guide the execution of the project as well as to
communicate to all participants and contributors to the project when certain activities
and events are expected to happen.
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Work Program Guideline
Jabatan Kerja Raya Malaysia
1. Define the Project Scope Obtain a clear picture of what the scope,
Charter deliverables and tasks of the project.
4. Define Sequence of Activities Put the tasks into order. Identify and
document the logical relationships
among schedule activities.
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Work Program Guideline
Jabatan Kerja Raya Malaysia
specified budget. The work program provides an outline structure to the project.
In short, a work program tells us how much time a project or any part of it will take.
Define Activities
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Work Program Guideline
Jabatan Kerja Raya Malaysia
Some guidance is given on those components that are required for JKR projects but
the project manager may add more components if the need arises, please refer to
Appendix A.
For all JKR projects, Work program submitted in Microsoft Project (soft and hard
copy) should consist of the followings items:
Network Diagram
Assessment of the work program during the planning stage is where the
successful contractor/consultant will submit the work program for approval.
Appendix B indicates the items that need to be assessed to ensure the work
program is complete and can be used to monitor the project later. Once
approved, the work program will be the baseline program on which the
monitoring and control of the project is based on.
Generation of the financial and physical S-curve for the project must be from
the approved baseline program.
At this stage the contractor will submit the work program showing the
progress of the work.
Once approved, the work program will become the new baseline program on
which the monitoring and control of the project is based on.
Project manager then need to assess the revised work program to justify the
quantum of the EOT.
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Work Program Guideline
Jabatan Kerja Raya Malaysia
Finish On Optional
Start On Optional
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Work Program Guideline
Jabatan Kerja Raya Malaysia
Duration duration.
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Work Program Guideline
Jabatan Kerja Raya Malaysia
Finish Date
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Work Program Guideline
Jabatan Kerja Raya Malaysia
2. There will be no
loose ends in the
scheduling logic
(every task and
milestone will have
a predecessor
except the project
start milestone;
every task and
milestone will have
a successor except
the project end
milestone.
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Work Program Guideline
Jabatan Kerja Raya Malaysia
Resource Optional
2. Resources, work
Library\Dictionary
and scheduling
Resource Optional
logic shall never be
Rates/Prices
associated with
Resource Type Optional summary elements
in the WBS; they
shall be tied to
tasks and
milestones only.
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Work Program Guideline
Jabatan Kerja Raya Malaysia
Activity ID Required
Estimate at Optional
Completion (EAC)
Estimate to Optional
Complete (ETC)
Lag Optional
Lead Optional
Level Optional
Milestone Required
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Work Program Guideline
Jabatan Kerja Raya Malaysia
1. Every project
deliverable should
appear by name in
the Work
Breakdown
Structure (WBS).
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Work Program Guideline
Jabatan Kerja Raya Malaysia
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Work Program Guideline
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Appendix B
Project Start Date or Finish Date Start and finish date must be the
same as in the contract date.
Project File Name, Folder Name, Project file name should contain
Revision No. Project Name for ease of
documentation and search.
Revision numbering to be agreed
between JKR and contractor and
should include date revised.
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Work Program Guideline
Jabatan Kerja Raya Malaysia
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Jabatan Kerja Raya Malaysia
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Work Program Guideline
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Activity Resource Resource List (Type, Group, Check contractor’s resource plan
Planning Maximum Numbers in project, job for adequacy of resource
functions) allocation, realistic productivity
rates, etc.
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Work Program Guideline
Jabatan Kerja Raya Malaysia
EDSDuration = Quantity /
Production Rate
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Work Program Guideline
Jabatan Kerja Raya Malaysia
Duration for Summary Task will be Duration for summary task should
gathered from the sub-tasks not be ‘typed in’. It is
underneath. automatically calculated by the
program if the WBS level is done
correctly.
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Work Program Guideline
Jabatan Kerja Raya Malaysia
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Jabatan Kerja Raya Malaysia
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Work Program Guideline
Jabatan Kerja Raya Malaysia
Study and analyze the Financial 10% planned for the 1st half
S-Curve to ensure the followings at of the project, 90% at 2nd half
high level (Overall Management):
– is it logic/acceptable?
i. Logic
Equipment installation at the
ii. Workability beginning of project to
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Work Program Guideline
Jabatan Kerja Raya Malaysia
Appendix C
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Work Program Guideline
Jabatan Kerja Raya Malaysia
Appendix D
Program to be saved as an
extension to the existing
baseline (eg. Baseline 1_1)
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