Research Instrument: Online Thesis Archiving System Evaluation Survey

Purpose Statement: This survey aims to gather feedback on the usability, functionality, and effectiveness
of the Online Thesis Archiving System developed for Camarines Sur Polytechnic Colleges. The data
collected will be used to assess user satisfaction, identify areas for improvement, and inform future
enhancements to the system.

Type of Instrument: Online questionnaire

Validity and Reliability: The survey questions were designed based on established usability principles
and best practices in system evaluation. A pilot test was conducted with a small group of users to assess
the clarity, comprehensiveness, and relevance of the questions. The survey will be administered
anonymously to ensure honest and unbiased responses.

Content: The survey covers various aspects of the Online Thesis Archiving System, including user
interface design, search functionality, document upload process, security features, and overall user
experience. It also includes demographic questions to capture information about the respondents'
background and usage patterns.

Format and Structure: The survey consists of both closed-ended and open-ended questions. Closed-
ended questions use Likert scales or multiple-choice formats to measure user satisfaction and
preferences. Open-ended questions allow respondents to provide detailed feedback and suggestions for
improvement.

Scoring or Coding: Responses to closed-ended questions will be coded numerically for quantitative
analysis. Open-ended responses will be analyzed thematically to identify recurring themes and insights.

Pilot Testing: A pilot test of the survey was conducted with a sample of 10 users to evaluate the clarity,
relevance, and ease of completion. Based on the feedback received, minor revisions were made to
improve the survey's clarity and effectiveness.

Ethical Considerations: Participation in the survey is voluntary, and respondents' anonymity and
confidentiality will be maintained. Informed consent will be obtained from all participants before they
begin the survey. No personally identifiable information will be collected to ensure respondent privacy.
Data Collection Procedures: The survey will be distributed electronically to all users of the Online Thesis
Archiving System via email or through the system's interface. Participants will be given a specified
timeframe to complete the survey, and reminders will be sent to encourage participation. Data
collection will occur over a two-week period.

Data Analysis Plan: Quantitative data will be analyzed using descriptive statistics, including frequencies,
means, and standard deviations. Qualitative data from open-ended responses will be analyzed
thematically to identify patterns and trends. The results will be summarized and presented in a
comprehensive report.

Limitations: The survey results may be influenced by factors such as respondent bias, self-reporting
errors, and limited sample size. Additionally, the survey may not capture all aspects of user experience
or preferences, and certain feedback may be subjective or anecdotal in nature.

References: This survey instrument draws on established principles of usability evaluation and survey
design, as well as relevant literature on online system assessment and user feedback methodologies.

Feel free to customize this template according to the specific requirements and goals of your research
study.

User

can you make me a sample questions that i can use for this research

ChatGPT

Certainly! Here are some sample questions for the Online Thesis Archiving System Evaluation Survey:

Demographic Information

What is your role or affiliation with Camarines Sur Polytechnic Colleges?

Student

Faculty

Administrator
Other (please specify)

How frequently do you use the Online Thesis Archiving System?

Daily

Weekly

Monthly

Rarely

How long have you been using the Online Thesis Archiving System?

Less than 6 months

6 months to 1 year

1-2 years

More than 2 years

System Usability

Overall, how satisfied are you with the user interface of the Online Thesis Archiving System?

Very satisfied

Satisfied

Neutral

Dissatisfied

Very dissatisfied

How easy is it to navigate through the system to find the information you need?

Very easy

Easy

Neutral

Difficult

Very difficult

Rate the clarity of instructions provided within the system (e.g., document upload guidelines, search
tips).

Very clear

Clear
Neutral

Unclear

Very unclear

Functionality and Features

How would you rate the effectiveness of the search functionality in helping you locate relevant theses?

Very effective

Effective

Neutral

Ineffective

Very ineffective

Are you satisfied with the document upload process in terms of speed and ease of use?

Yes, very satisfied

Yes, satisfied

Neutral

No, dissatisfied

No, very dissatisfied

Do you feel that the security features of the system adequately protect sensitive information?

Yes, strongly agree

Yes, agree

Neutral

Disagree

Strongly disagree

Overall User Experience

On a scale of 1 to 10, how likely are you to recommend the Online Thesis Archiving System to others?

(1 being not likely at all, 10 being extremely likely)

What do you consider to be the greatest strengths of the Online Thesis Archiving System?

Open-ended response
What aspects of the system do you think could be improved or enhanced?

Open-ended response

Additional Comments

Do you have any additional feedback, suggestions, or concerns regarding the Online Thesis Archiving
System that you would like to share?

Open-ended response

These questions aim to gather feedback on various aspects of the system, including usability,
functionality, and overall user experience. Feel free to modify or expand upon them based on your
specific research objectives and the characteristics of your target users.

Of course! Here are 20 questions for your questionnaire:

Demographic Information

What is your current role or affiliation at Camarines Sur Polytechnic Colleges?

Student

Faculty

Administrator

Other (please specify)

Thesis Archiving Needs

How often do you encounter the need to access academic theses or research papers?

Daily

Weekly

Monthly

Rarely

Never

Access to Academic Theses

How do you currently access academic theses or research papers?

Library

Online databases

Through professors or colleagues

Other (please specify)

Challenges with Current Access Methods

What challenges do you face when accessing academic theses or research papers using the methods
mentioned above? (Open-ended)

Preference for an Online Thesis Archiving System

Would you find it helpful to have an online platform specifically for accessing and archiving academic
theses?

Yes

No

Maybe

Features of Interest

What features would you consider most important in an Online Thesis Archiving System? (Select all that
apply)

Advanced search capabilities

Secure user authentication

Document upload and management tools

Version control for revisions

Access control and permission settings

Integration with citation management software

Mobile accessibility

Ease of Use
How important is it for the platform to be user-friendly and intuitive?

Very important

Important

Neutral

Not very important

Not important at all

Compatibility

Would you prefer the platform to be accessible on multiple devices (e.g., desktop, tablet, mobile)?

Yes

No

Maybe

Document Format

What file formats do you typically encounter when accessing academic theses or research papers?

PDF

Word documents

Other (please specify)

Feedback on Existing Systems

Have you used any other online thesis archiving systems before? If so, what did you like or dislike about
them? (Open-ended)

Preferred Language

In what language(s) would you prefer the content to be available?

English

Local language (please specify)

Collaboration Tools
Would you find it useful to have collaboration tools (e.g., commenting, sharing) within the platform?

Yes

No

Maybe

Notification Preferences

How would you prefer to receive notifications about new additions or updates to the archive?

Email

In-platform notifications

Both

None

Security Concerns

How important is data security to you when using an online thesis archiving system?

Very important

Important

Neutral

Not very important

Not important at all

Training and Support

Would you appreciate training sessions or tutorials on how to use the platform effectively?

Yes

No

Maybe

Integration with Existing Systems

Do you think it's important for the platform to integrate with existing systems or databases at the
college?
Yes

No

Maybe

Feedback and Suggestions

Do you have any additional feedback or suggestions for improving the online thesis archiving system?
(Open-ended)

Interest in Participating

Would you be interested in participating in user testing or providing feedback during the development
process?

Yes

No

Maybe

Preferred Device

What device do you primarily use for accessing online resources?

Desktop/laptop

Tablet

Mobile phone

Overall Interest

On a scale of 1 to 5, how interested are you in the development of an Online Thesis Archiving System for
Camarines Sur Polytechnic Colleges?

1 - Not interested at all

2 - Slightly interested

3 - Neutral

4 - Interested

5 - Very interested
Feel free to adjust these questions as needed to better fit your research objectives and the preferences
of your target participants!