Make sure all documents are in order

Ensure the Venue is prepared properly

Present your points clearly

The Key note speaker is punctual

Follow up on any issues

Put plans into action

 C
A (c.m) W

c
RE: Invitation letter to Devon Bank’s Annual General Meeting
To: Head Department of countries
The board of directors of “Company’s name” has resolved to conviene the Annual general meeting from the 25-27th of
January 2010 at the Vacationers Paradise Church Hill Roosevelt Highway Trincity Trinidad. The heads of departments

Hereby invited to deliberate on the following agenda and propose resolutions

Agenda 1: discussing problems

Agenda 2: development in the organization

Agenda 3: Encourage team work

Agenda 4: Financial statements

 a question or statement about the way things should be done at a
meeting, debate, etc.

When necessary or needed

to postpone discussion indefinitely in such a way that discussion may

resume at any time, at the same or a future meeting.

Keep recordings shorts

Record relevant information

Note names of who spoke and when

Note who were present
Meeting started at 8am
Alan Smart and John Holman were congratulated for clear presentation and marketing efforts
Increase profits noted

Appointment of new Human resource manager

Six candidates were short listed

Retirement of Mr G Moon was proposed by Arnold Lewis and second by Ken Job
Crucial details on the agenda items for the annual meeting

List the management and board members credentials

Acts as a ballot for the board of directors election

To notify the board that Mary Phelps will be taking the place of the chairperson
Suggest a time for staff meeting

Suggest an accessible venue

Were you present

If no state reason

Do you think the meetings are beneficial

Time

Money

Interest

Transportation

Offer reimbursement for travels

Offer snacks

Ask workers for suggested discussions

Penalty