Basic Superintendent Course

1 © RINA Global Marine Training

 Contents

Module 1
Day 1

Module 2
Introduction Module 1

Module 3
Company Organization Module 2

Marine Industry and Stakeholders Module 3

Module 4
Registration / Change of Flag Module 4

Module 5
Bringing a ship into Management Module 5

Surveys & Certificates Module 6

Module 6
Final Module of Day 1 - Recap of the day 2
 Contents

Module 7
Day 2

Module 8
Superintendent Role & Vessel Support Module 7

Module 9
The Safety Management System Module 8

Risk Assessment & Incident Investigation Module 9

Module 10
Environmental Awareness Module 10

Module 11
Crewing and Managing Crew Module 11

Superintendent’s soft skills Module 12

Module 12
Final Module of Day 2 - Recap of the day 3
Module 1 Module 2 Module 3 Module 4 Module 5 Module 6
Module 1
Introduction
4
 Module 1
The Ship

Module 2
Definition:
Ships are a mechanical structure independent

Module 3
of land and physical support exposed to the
rigors of Mother nature.

Module 4
All Ships voyages rely on:
▪ Machinery/Technology

Module 5
▪ Humans
▪ Nature

Module 6
5
 Module 1
A different job…

Module 2
▪ Responsible for just one vessel and “one” operation at a
time.

Module 3
Module 4
▪ Responsible for several ships spread out all over the
world; some in port, some at sea, maybe one in dry-

Module 5
dock.

Module 6
6
 Module 1
Types of Superintendent

Module 2
What Qualifications are needed?
Technical
Traditionally:

Module 3
▪ Sea experience as an Ex Captain /
Chief Engineer
▪ Experience as a ship Surveyor

Module 4
Marine / Safety
Also, can qualify:
▪ Marine Equipment Manufacturer
Background

Module 5
▪ Undergraduate in Marine Subjects
Crewing
Training and experience in the Marine
Industry either at sea or a junior shore

Module 6
job.
7
 Module 1
Duties

Module 2
▪ Working with the ship’s crew
▪ Support and Back up
▪ Stores and Spares Supply

Module 3
▪ Monitoring crew performance
▪ Control of the vessel’s budget
▪ Vessel certification

Module 4
▪ Arrange emergency repairs
▪ Drydocking
▪ Liaising with other Company
Departments

Module 5
▪ Liaising with other Marine
Stakeholders
▪ Responsibility & Liability

Module 6
8
Module 1 Module 2 Module 3 Module 4 Module 5 Module 6
Module 2
Organization
Company
9
 Module 1
Company Organization
Managing

Module 2
Director

DPA CSO

Module 3
Auditor ASSIT Fleet Finance Alternate
Director Director CSO

ACCTS

Module 4
Technical Insurances Marine Chartering Purchasing Crewing
Manager Manager Manager Manager Manager Manager

Tech Tech Tech Tech Marine Marine Personnel Personnel

Purchase Purchase

Module 5
Supt Supt Supt Supt Supt Supt Officer Officer

ASSIST ASSIST ASSIST ASSIST ASSIST

Module 6
SHIP

10
 Module 1
Why ISM?

Module 2
Objective
Improvement of safety and environmental protection by

Module 3
means of a management system.

Module 4
▪ Development of international rules by IMO
▪ Establishing requirements in the ISM-Code

Module 5
▪ Inclusion of a new chapter IX into SOLAS
▪ Ratification by Contracting Governments
▪ Implementation into National legislation of Contracting Governments

Module 6
11
 Module 1
ISM Code Structure

Module 2
Structure Preamble Part A – Part B –

Module 3
Implementation: Certification
Elements 1 – 12 and Verification
Elements 13 - 16

Module 4
Module 5
Module 6
12
 Module 1
The Superintendent and the DPA

Module 2
Master

• To ensure the safe operation of each ship and to

▪ Toaensure
provide the
link between safe operation
the Company and those of each ship and to provide

Module 3
a link between the Company and those onboard.
onboard
• Having direct access to the highest level of
management.
ISM Code 4.0 ▪ Having direct access to the highest level of management
• and ensuring that adequate resources and shore-
Designated and
based ensuring
support that
are applied, as adequate
required resources and shore-based

Module 4
Person • support
Everybody areinapplied,
is involved Safety and byas required.
default
operation of the vessel

Everybody is involved in Safety and by default operation of

Module 5
the vessel.

Module 6
13
Module 1 Module 2 Module 3 Module 4 Module 5 Module 6
Module 3
Stakeholders
Industry &
Marine

14
 Module 1
Flag States
Tasks:

Module 2
▪ Development of national law on shipping;

Module 3
▪ Implementation of international Conventions into its own national
law;

▪ Ensure compliance of ships flying its Flag with its own national law
(often delegated to Recognized Organizations (RO): Classification

Module 4
Societies)

Module 5
130 Flag
States

Module 6
15
 Module 1
Port State Control (PSC)

Module 2
Is the inspection of ships in national ports to
verify that the condition of the ship and its
equipment comply with the requirements of

Module 3
international regulations and that the ship is
manned and operated in compliance of these
rules.

Module 4
Regionalized by a series of MoU’s
(Memorandum of Understanding)

Module 5
Module 6
16
 Module 1
Classification Societies

Module 2
Job:
▪ Regulate and Monitor Construction

Module 3
▪ Monitor and Survey vessels after Construction

▪ Carry out Surveys on behalf of the Flag State

Module 4
▪ They produce their own Rules & Regulations for
Construction and Survey

Module 5
▪ They serve the Ship Owners, Shipyards, Flag States and
Maritime Supply Industry

Module 6
17
 Module 1
Insurance

Module 2
Module 3
P&I H+M Cargo

• Protection & Indemnity
• 3rd Party and Crew
Module 4
• Hull & Machinery Also involves:
• Hull and all fixed • Average Adjusters
equipment • Brokers
• Salvage Association

Module 5
Module 6
18 18
 Module 1
Charterers

Module 2
A person or Company engaging a ship
with whom the Shipowner enters into a
contract for the carriage of goods from
a loading to discharge port.

Module 3
Single Voyage

Module 4
Types of Charters

Time Charter

Module 5
Module 6
Bareboat Charter
19 19
Module 1 Module 2 Module 3 Module 4 Module 5 Module 6
Module 4
Change of Flag
Registration /

20
 Module 1
Consequences
Ships Registers

Module 2
Traditional Ship Open Ship UK Dependent International

Module 3
Register Register Ship Register («Second»)
Register

Module 4
e.g.: Italy, UK, Japan e.g.: Liberia, Panama, e.g.: Gibraltar, Bermuda, Open e.g.: Norway (NIS)
Malta Cayman Islands Closed e.g.: Germany (ISR)

Module 5
Module 6
21
21
 Module 1
Basics –
Closing Date

Module 2
Decision for Change New Certificates are
Surveys
of Flag available

Module 3
Information to all

Module 4
relevant authorities Closing date
& departments

Module 5
Agree about closing Start necessary
date actions

Module 6
22
Module 1 Module 2 Module 3 Module 4 Module 5 Module 6
Module 5
into Management
Bringing a Ship

23
 Module 6
New vessels joining the fleet

Module 7
Flag & Class will already have been arranged before the handover from the shipyard,
the ship will be manned and stored ready to sail to its first load port.

Module 8
But the following still needs to be organized:

1. Ensure the ships staff take extra note and care for the first few
months of service, full watch keeping;
2. Send full instructions for initial operation;

Module 9
3. Set up the Guarantee Claims system with the yard;
4. Set up and commence Planned Maintenance System;
5. Set up Spares & Stores inventory;
6. ISM/ISPS audits to arrange;

Module 10
7. Ensure that ships manuals are delivered in good time, catalogued
and filed both onboard and in the office.
24
Module 1 Module 2 Module 3 Module 4 Module 5 Module 6
Module 6
Surveys and
Certificates
25
 Module 1
Overview

Module 2
o Depends on Classification
Rules
Classification
o Class Certificate

Module 3
o Depends on Laws and
Surveys Regulations

Module 4
Statutory
o Statutory Certificate

Module 5
o Depends on Contracts and
Agreements
Others
o Report

Module 6
26
 Module 1
Class - Surveys

Module 2
Non Special
Periodical periodical cases

Module 3
❑ Annual Survey ❑ Damage and Repair

Module 4
❑ Intermediate Survey Survey ❑ Change of Class
❑ Class Renewal Survey ❑ Voyage Repairs and ❑ Condition Assessment
❑ Bottom Survey Maintenance Program
Boiler Survey ❑ Alteration/Conversion

Module 5
❑
❑ Tailshaft Survey Surveys
❑ Extraordinary Surveys

Module 6
27
Module 7 Module 8 Module 9 Module 10 Module 11 Module 12
Module 7
Superintendent
Role & Vessel
Support
28
 Module 7
Organize & Prioritize
First of all you need to prioritize what is most urgent
1

Module 8
▪ First & foremost quickly read through all your

Module 9
emails/messages

▪ Unless it is a one-word answer or extremely urgent

Module 10
do not reply or deal with at this time – there maybe
other emails concerning the same problem.

▪ Decide which is the most important, what can be left

Module 11
until later today?

▪ Also take into account the time zone and which

ships will not answer you for several hours.

Module 12
29
 Module 7
Organize & Prioritize
Do you have to travel to a vessel in the near future?
2

Module 8
Module 9
▪ How does this effect your schedule and what you
have to do today/tomorrow?

Module 10
▪ What jobs have been left over from yesterday or
even longer?

Module 11
Module 12
30
 Module 7
Organize & Prioritize
You have to organize or schedule your day
3

Module 8
Module 9
▪ Is there any pre-planned meetings to attend?

▪ Is there any sea staff in for briefings?

Module 10
▪ Do I have any reports to finish?

Module 11
▪ Have I got a Drydock Repair Specification to complete?

▪ Is there anybody who can help me?

Module 12
31
 Module 7
Shoreside Technicians

Module 8
The Master of the M/V “Evergreen” calls and requests a technician to attend at
the next port to carry out Auto Pilot repairs.

Module 9
▪ Is there a local Technician available at the next port or do we have to fly somebody in?
▪ Do we have a full description of the fault from the Master?

Module 10
▪ Do we have the vessel port schedule for the next 3-4 ports?
▪ Have we advised the Agent of the Technicians boarding for Security purposes?
▪ Have the agent’s details and berthing times/location been sent to the Repair

Module 11
Company?
▪ Does the Repair Company have the Masters report so they can assess the problem
and take the necessary equipment and possible spares with them?

Module 12
32 32
 Module 7
Spares and Stores

Module 8
The Superintendent’s duties include:

Module 9
1. Controlling the budget;
2. Responsible for the operational costs and needs to monitor and approve the supply of

Module 10
stores & spares;

3. Advice and recommendations to the purchaser;

Module 11
4. Local or international purchase – save transport costs;
5. Time required to get supplies to the vessel – port rotation

Module 12
6. What is or isn’t urgent? Do we need to airfreight?
33
 Module 7
Spares and Stores

Module 8
Other Considerations:

Module 9
7. Genuine or non-genuine spares.
Spares built on license?

Module 10
8. Budget considerations
Genuine or non genuine – cost difference
Split the order over several months

Module 11
9. Compromise on quality, delivery and cost
Is it essential we get a spare part to the vessel no matter what the quality
to keep the vessel going and then change the component again later?

Module 12
34
Bunker

Module 7
Problems 1 High Catalytic Fines

Module 8
• Will cause high wear in the engine components
• Discharge fuel and clean the tanks

Module 9
2 High water content

Module 10
• Water can be drained and treated
• Cost issue, you are paying bunker price for water!

Abrasive Solids

Module 11
3
• Can be treated but full analysis needed to see if any lub oils (with additives) or other waste
products have been included

Module 12
• Needs to be discharged and tanks cleaned

35
35
 Module 7
Ship Inspections
Visit Preparation

Module 8
• When is the optimum time to visit a vessel?
• Can you visit more than one vessel?
Inspections

This will probably incur
Inspection of your
travel and being away
vessels are a regular from your desk for a
part of your job. period of time.
Module 9
• Are there any repairs or technical problems
to deal with?
• Any commercial problems or specialized
cargo operations in hand?

Module 10
• Check with Quality, Safety, Crewing
Superintendents if they have any issues to
be dealt with while onboard.
• Take an up-to-date Class status print out.

Module 11
• Check the Drydock Job File for any new
jobs.
• Are there any other inspections (Flag,

Module 12
Vetting etc) planned – will it be better to
delay the visit?
36
Module 7 Module 8 Module 9 Module 10 Module 11 Module 12
Module 8
Management
The Safety

System
37
 Module 7
Integrated Management System

Module 8
Security Quality

Module 9
(ISPS) (ISO 9001)

Generic

Module 10
Management
Safety
Environment

Module 11
(ISM)
Health (ISO 14001)

(OHSAS)

Module 12
3838
 Module 7
PDCA Cycle CONTINUAL
IMPROVEMENT

Module 8
Module 9
Module 10
Module 11
Identify the hazard and the target. Record them at

Module 12
the top of the worksheet.
39
 Module 7
What is an Audit?

Module 8
A process carried out as follows: Audit objectives
Audit origins
from the latin
word:

Module 9
• Compliance with planned
Systematic arrangements
“audire”
Documented

Module 10
• Grade of system implementation
which means and maintenance
listen.
Independent

Module 11
• Suitability and effectiveness
Auditor =
Listener

Module 12
40
 Module 7
Comparison of Standards

Module 8
Standard ISO 14001 ISO 9001 ISM ISPS
Application of the
voluntary voluntary mandatory mandatory
Standard

Module 9
• Compliance with • Compliance with • Compliance with • Compliance with
environmental quality management SMS and rules SSP and the ISPS
Audit scope protection system requirements and regulations Code
requirements • Continuous • Continuous • Regular review

Module 10
• Reduction of waste improvement improvement and updating

Not specify –
Periodical verification
Audit program regular Audit program regular Normally Periodical
Audit-interval intervals (12 month) intervals (12 month)
office and ship (12
verification ship (12
month)

Module 11
month)
Documented
yes yes yes yes
procedures

Module 12
Auditor independent independent independent independent
 Module 7
Comparison of Reviews

Module 8
Management Review Master ‘s Review

Procedures/Records Yes Yes

Module 9
Responsibilities Management/DPA Master (But reviewed by DPA)

periodically periodically
Frequency (minimum yearly) (minimum yearly)

Module 10
Evaluate the efficiency of the
Information to the company on
company’s SMS, taking into account
Aim experience and changing
the degree of implementation of

Module 11
the SMS.
circumstances.

Scope Company’s SMS Ship’s SMS

Module 12
Module 7 Module 8 Module 9 Module 10 Module 11 Module 12
Module 9
Risk Assessment

Investigation
& Incident
43
 Module 7
What is Risk Assessment?

Module 8
The purpose of risk assessment is Risk assessment

Module 9
to provide evidence-based
Risk identification
information and analysis to make

Module 10
informed decisions on how to Risk Analysis
treat particular risks and how to

Module 11
Risk evaluation
select between options.

Module 12
44 44
 Module 7
Risk Management Process
Hazard Identification

Module 8
Determine Frequency Determine Consequence

Risk Identification Estimation

Module 9
Risk Assessment

Module 10
If risk remains at
NO NO non-acceptable
New control measures levels the JOB MUST

Module 11
Is Risk Controlled?
or risk control measures BE STOPPED and
to be implemented further guidance
YES should be sought.

Module 12
Follow Up, Evaluate
45
 Module 7
Joint Survey The involved parties appoint their
surveyors

Module 8
The joint survey onboard is attended by the
following persons:

Module 9
▪ Owner’s Superintendent;
▪ Owner’s P&I surveyor;

Module 10
▪ Hull surveyor;
▪ Charterer’s P&I surveyor;
▪ Cargo insurance surveyor (Container and/or

Module 11
Cargo survey only);
▪ Insurance broker;

Module 12
▪ Vessel’s Master & Chief Engineer.

46
 Module 7
Incident Investigation
Steps

Module 8
Irrespectively of the method or technique used for working with an incident

Module 9
The Steps of Incident Investigation

Module 10
Module 11
Data collection Corrective/Prev Reporting Follow-Up

Module 12
Analysis
/ Sequence of entive Actions
events
47 47
 Module 7
Root Cause Analysis

Module 8
WHEN

Module 9
WHY
RCA helps learn from mistakes RCA is undertaken when :
by identifying the actual ‘root’ 1. A significant incident occurred;

system failures and correct
them to prevent losses
happening again
Module 10
2. A high potential incident could
have been occurred
3. Non-conformity, Observations,

Module 11
unsafe acts & conditions

Module 12
Module 7 Module 8 Module 9 Module 10 Module 11 Module 12
Module 10
Environmental
Awareness
49
Module 7 Module 8 Module 9 Module 10 Module 11 Module 12
Development of maritime environmental protection

50
 Module 7
ISO 14001 Reduction of environmental impact:
4.3.1a Identification of environmental aspects
4.3.1b Determination of significant environmental aspects
Legal Compliance:

Module 8
4.3.3 Establishing of environmental objectives and targets
4.3.2 Identification of legal and other requirements Implementation of environmental programs
Availability of legal requirements
4.5.2 Evaluation of legal requirements

Module 9
Structure of an EMS Environmental
Management Policy

Module 10
Review
Act Plan

Module 11
Planning

Check Do

Checking

Module 12
Implementation
& operation
51
Module 7 Module 8 Module 9 Module 10 Module 11 Module 12
Module 11
managing crew
Crewing &

52
 Module 7
STCW 2010 Structure

Module 8
STCW Convention – 17 articles

Module 9
I General Resolution 1 Resolution 2 Resolution 3 -19
obbligation

Module 10
II Definitions
Annex to the STCW 1978 Code
STCW 1978
III Application

Module 11
8 Chapters
... Part A -Mandarory

Module 12
XVII Languages Part B -Guidance
53
 Module 7
Certificates and Documentary Evidence
▪ Term “appropriate certificate” deleted

Module 8
▪ Under new Convention three types of certificates will be issued:

Module 9
CoC CoP Documentary
Evidence
(II/1, II/2, II/3, III/1, (II/4, III/4, VII/2, II/5,

Module 10
III/2, III/3, III/6, IV/2, III/5, V/1-1, V/1-2, (V/2, VI/1)
VII/2) VI/2)

Module 11
1. Parties issue CoC after checking authenticity and validity of documentary evidence.
Notes
2. Administrations recognize CoC/CoP after checking authenticity and validity of National

Module 12
Certificate.
54
 Module 7
Prevention of fatigue – Rest periods

Module 8
Amended regulation on establishment and enforcement of rest
periods:

Module 9
• Minimum 77 hours in any 7-day period

Module 10
• Minimum 10 hours rest per 24-hour period

The hours of rest may be divided into no more than two periods, one of

Module 11
which shall be at least 6 hours in length, and the intervals between
consecutive periods of rest shall not exceed 14 hours.

Module 12
55
 Case Study 2

Module 7
Alcohol Limits
Resilience Engineering

Module 8
For the purpose to prevent alcohol abuse each Administration
shall establish limits as follows:

Module 9
▪ BAC limit <0.05% or 0.25 mg/l alcohol in breath

Module 10
or quantity of alcohol leading to such concentration

Who?

Module 11
▪ Masters, officers and other seafarers while performing
designated safety, security and marine environmental duties.

Module 12
56
Module 7 Module 8 Module 9 Module 10 Module 11 Module 12
Module 12
Superintendent’s
Soft Skills
57
 Module 7
Communication Importance

Module 8
A good communicator:
▪ Gives effective messages that get the intended results.

Module 9
▪ Is comprehensive to others in order to take action.
▪ Communicates through the most reliable appropriate means.

Module 10
Wrong or Poor communication can cause:
▪ delays,

Module 11
▪ possibly endanger lives & ships
▪ cost money.

Module 12
58
 Module 7
Ship to Shore Email
Communication ✓ Put relevant subject title

Module 8
✓ Set up simple filing system on your computer

Fax
Attach a copy of the send confirmation record

Module 9
✓
✓ Ensure the original is filed

Social Media

Module 10
✓ WhatsApp, Viber, Instagram

Telephone

Module 11
✓ Notes of calls
✓ Date & time
✓ Follow up with written message to confirm discussions

Module 12
Be careful with abbreviations.
59
 Module 7
Team Working

Module 8
Team player qualities

Module 9
The effective team

Solid relations Common goal

Module 10
Effective
Specified roles
communication

Module 11
Approved /
Effective
acknowledged
procedures
leadership

Module 12
60
Module 7 Module 8 Module 9 Module 10 Module 11 Module 12
Final Module
Summary &
Closing
61
 Developed by:
Global Marine Training Centre
RINA Hellas Ltd.
5, Aitolikou Street and Kastoros - 18545 PIRAEUS -
GREECE

global.marinetraining@rina.org
P. +30 210 4292144
http://www.rinagroup.org

62 © RINA Global Marine Training