Forms, Logbook, and Calendar

For ease and convenience, and without limitation as to the inclusion of other
effective tools, the LC shall have the following:

Forms
Forms for Litigation
a. Preliminary Interview Form (Form T-1);
b. Request for Free Legal Aid Form (Form T-2);
c. Notice to Applicant [Re: Action Taken] Form (Form T-3);
d. Case Status Report (Form T-4);
e. Case Summary Report (Form T-5);
f. Memorandum Recommending Termination (Form T-6);
g. Notice of Termination of Legal Services (Form T-7);
h. Client Feedback Mechanism Form (Form T-8);
i. Referral Form (Form T-9);
j. Accomplishment Reports by the LSP to the LC Director/Supervising Lawyer or LC
Director (Form T-10); and
k. Evaluation and Feedback on LSP Performance by the LC Director/Supervising
Lawyer (Form T-11);

Aside from the foregoing, the other recommended documents include the
following:
l. Affidavit of Indigency - to determine the qualifications of the applicant;
m. Evaluation and Feedback by the LSP on the CLEP

Logbooks
a. Applicants’ and Visitors’ Logbook;
b. Mail Logbook;
c. Hotline Logbook;
d. Law student practitioners’ Duty Logbook.

Calendars
In addition, the Law Clinic shall maintain at least two (2) kinds of calendars
(i.e. desk and wall) to keep track of the Law Clinic ’s schedule of activities,
particularly, the dates of hearings and due dates of pleadings, if any.
The desk calendar shall contain details of the case or activity, while the wall
calendar shall contain general information of the case or activity.
 The Office Manager, in cooperation with the handling LSP and the Supervising
Lawyer, shall ensure that said calendars are updated.

J. Supplies
All office supplies in the Law Clinic are for the LC’s official use only. The Office
Manager is responsible for maintaining adequate office supplies and conducting
supply inventory. LSPs shall inform the Office Manager of the office supplies that
they may require.

K. Activities Outside School Premises

Law Clinic work that must be performed outside the Law Clinic shall require prior
approval of the LC Director and/or Dean.

L. Evaluation and Recommendation

The Law Clinic shall develop a mechanism to evaluate the effectiveness of the LC,
its LC Director, Supervising Lawyers, and LSPs.

M. Data Privacy
The Law Clinic is committed to protecting the privacy and security of all personal
data of all of its clients, witnesses, employees, and law student practitioners.
Hence, the Law Clinic shall comply with the Data Privacy Act of 2012, its
Implementing Rules and Regulations, and other related laws.