Please take care of the following things, while writing a Block application format

1. Format

i. No indentation
ii. Left justified
iii. 8 parts
iv. Leave a line after every part
v. Capitalization
vi. Punctuation

2. 7Cs

i. Clarity
ii. Coherence
iii. Concreteness
iv. Consideration
v. Courtesy
vi. Conciseness
vii. Completeness

3. Language should be formal.

4. No informal/slangs allowed.
5. Do not use short forms like BU, Mon, Isb. Always use full forms.
6. Always TYPE an application for sending.
7. Complete details should be provided.
8. Format must be complete.
 Formal letter/ Application

What is Block Format?

In block format, everything including your contact information, the date, the employer’s contact information, the
body of the letter, and the greeting and closing, is all left-justified. It gives a clean and professional look to your
letter.

In block format, the letter is single-spaced, with the exception of a space between each paragraph (as well as a
space above and below the date, and above and below the salutation and signature).

Your Name
Your Address
Your City, State Zip Code
Your Phone Number
Your Email

Date

Name (If you don't have contact information for the employer, start your letter directly after your contact
information)
Title
Organization
Address
City, State Zip Code

Dear Mr./Ms. Last Name (or other salutation):

First Paragraph: Why You Are Writing. Remember to include the name of a mutual contact, if you know someone at
the organization. Mention the job you are interested in and where you heard about the position. State that you think
you’re an ideal candidate for the job. Be clear and concise.

Middle Paragraphs: What You Have to Offer. Convince the reader that he or she should grant the interview or
appointment you requested in the first paragraph. Make connections between your abilities and their organization’s
needs. Use specific examples from past work experiences to prove your skills and qualifications.

Final Paragraph: How You Will Follow Up. It is your responsibility to follow up if feasible. State that you will do so
and provide the professional courtesy of indicating when (one week's time is typical).

Sincerely,

Your Signature (hard copy letter)

Your Typed Name

 Amendment of Attendance

Ahmed Hassan
BS – Geology 2A
01-12345-101
Earth and Environmental Sciences Department (E&ES)
Bahria University, Islamabad (BUI)

March 6, 2020

Dr. Tehseen Ullah Khan

Head of Department
Earth and Environmental Sciences Department (E&ES)
Bahria University, Islamabad (BUI)

Subject: Amendment of attendance for English II

Respected Dr. Tehseen,

Respectfully, it is stated that I was late for my English II class, taught by Ms. Tayyaba, because of an
accident, due to which, my attendance has reached 13 hours. Hence, I will not able to take my final exams.
It is my humble request for the subject teacher to amend my attendance and I assure that I shall be
punctual in future.

Here are the details of the hour missed in English II.

March 11 – 9:30 - 10:30 am. (1 hour)

I shall be grateful for this favor.

Regards,

Ahmed Hassan
01-12345-101
 Issuance of semester transcript

Ahmed Hassan
BS – Geology 2A
01-12345-101
Earth and Environmental Sciences Department (E&ES)
Bahria University, Islamabad (BUI)

March 6, 2020

Dr. Tehseen Ullah Khan

Head of Department
Earth and Environmental Sciences Department (E&ES)
Bahria University, Islamabad (BUI)

Subject: Amendment of attendance for English II

Respected Dr. Tehseen,

Respectfully, it is stated that I am a student of Geophysics 2 nd semester, Spring 2020, and I would like to
get my semester transcript for first semester completed from September – February ’19. I have to apply
for internships and scholarships, and for that, I would like to get the transcript as well as a character
certificate from the department.

I shall be garetful for the favor.

Regards,

Ahmed Hassan
01-12345-101
Tayyaba Zulfiqar
Lecturer
Humanities and Social Sciences department

March 7, 2020

Vice Admiral Kaleem Shaukat HI(M)

Rector
Bahria University
Islamabad

Subject: Request for starting awareness session on Self-Esteem

Dear/Respected Sir,

Respectfully, it is stated that I would like I and my class BS-Geo 2A, Spring 20’ session would like to
deliver an awareness session on “Self Esteem”, in all classes of Bahria University.

Owing to certain events, it is pertinent that students should be at peace, while pursuing their
academia. While conducting an informal survey, we have felt that students are not happy and are
uneasy, with a lot of things. This all happens, when someone them self is not at peace, and for that,
it’s important to make them aware of their self-esteem.

We have tentatively, designed a schedule, which we will follow, with discussion and your
permission.

We are a team of 10 students. We plan on starting sessions from first week of April, and we will
cover 10 classes every day. In this way, we will be able to complete this awareness session in a
month. In every class, 2 students will go and deliver a presenter, which will be presented to you for
consent and discussion. We shall also ask students to fill a quick form for feedback to improve our
services.

Sir, this session will be helpful in making students aware of their self-worth and will help them
perform better in their academia.

Could you please provide us with a time when we could further discuss this idea with you?

We shall be grateful for your cooperation.

Regards

Tayyaba Zulfiqar
 Write an application for initiating an awareness session of self-esteem.

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