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From EHP 7 onwards SAP offers a workflow based solution for release of payment proposal. This means that the payment
proposal gets routed to a concerned approver before the payment run can be made. Unless the approval has been made, the
payment run cannot be carried out.
The overall implementation is governed in by SAP note 2441770 – FI payment program: Workflow based release of
payment proposal.
IMG path
The company code and the payment method for which a workflow based release has to be activated is defined here:
The agent for approval can be defined at combination company code and currency level.
The agent determination can happen based on Vendor, Accounting Clerk, Payment Method, Amount etc.
In the below example we have based it on Vendor Number which means approval for vendors falling in a certain range
would be directed to a particular agent based on the set up made:
The system checks the conditions for agent determination in the order specified. Once a condition for the payments of a
business partner is fulfilled, the system transfers this to the work package of the selected agent for the workflow.
Case Study
Once confirmed, the person initiating the transaction does not have the option to change the proposal:
Payment Run:
Payment document posted: