Mod2 Initiating

Department of Information and Communications Technology Project Initiating
ICT Project Management 1
PM BOK ® Sixth Edition Com pliant

Project Initiating Prepared by BN ProjekTechnik for:
Module Objectives 2
• Identify the dimensions of a

Project Conceptual Plan
• Describe how to prepare a
Stakeholder Analysis.
• Explain the importance of a
Project Charter.

Copyright © 2018 BN ProjekTechnik Corporation 1

Topics for Discussion 3
• Conceptual Planning
• Stakeholder Analysis
• Project Charter

Design Thinking Definition 4


Design Thinking: A Non-linear Process 5
Learn about users

through testing
Empathize to help
define the problem Tests create new
ideas for the project
Empathize Define Ideate Prototype Test
Learn from
prototypes to spark
Tests reveal insights new ideas
that redefine the
problem

Project Proposal 6
Project Success
Plan
Define
Understand


Understanding Project Requirements 7
o Background of the Proposed Project

o Rationale
o Goal
o Objectives
o Understanding the Business Environment
o Business Benefits
o Constraints
o Other Areas of Business Affected
o Major Dependencies

Background of the Proposed Project 8
• Describe the potential change, idea or

problem and the circumstances,
decisions, previous work that has lead
to this proposal.
• What is the overall purpose of this
project?
• What previous actions/decisions lead
to the current position?


Rationale 9
• Why it needs to be done?

• Why it should be done now?
• What are the implications of
not doing it?

Goal 10
• What is the expected end result

of the project?
• Completion of the project is not
the goal. The change brought
about by the project is the goal.


Objectives 11
• What specific, measurable output

are expected at the end of the
project?
• The objectives will be used to
measure the completeness and
success of the project.

Understanding Business Environment 12
• Business Benefits
• Constraints
• Other Areas of Business Affected
• Major Dependencies


Business Benefits 13
• The information about the

desired benefits that will be
expected to be achieved and/or
enabled by the project.
• The benefits should be defined
in sufficiently precise and
measurable terms for the
Project Board to decide whether
or not it is justified to authorize
the project to start and hence to
commit project management
resources to plan the project in
detail.
Constraints 14
• These are things that must be

taken into consideration during the
project but cannot change.
• These may include deadlines,
regulatory requirements,
procurement rules, technology
standards or limitations imposed by
some other project or program.


Other Areas of Business Affected 15
• A list of known areas

that will be impacted
by the project.

Major Dependencies 16
• A description of any known

dependencies with other
projects, programs or
initiatives, which may be
internal or external to the
parent organization.
• This may be defined in terms
of such things as
products/deliverables,
resources, decisions,
legislation, environmental
conditions, economic
conditions, etc.

Project Proposal 17
Project Success
Plan
Define
Understand

Defining the Project 18
• The work that the project must do,

and what it is specifically excluded
from doing.
• The boundary between this project
and other projects and programs –
this helps prevent gaps or overlaps
in all the work that is necessary to
achieve higher-level corporate or
program objectives.
• The scope should be sufficiently
detailed to form a measurable
baseline for subsequent change
control.

• Initial estimates for financial

commitments and for timing of key
milestones and expenditure to
enable the Project Board to decide
whether the project is viable.
• Establishing project requirements

and defining the criteria to ensure
that the project will satisfy or perform
based on expected outcome.

• Initial estimates of the staff,

resources, types and amount of
effort required to complete the
project.
• Identifying those individuals or

groups that needs to be in the loop,
before and during project execution,
for the purpose of making decisions
or for information only.


• A summary of any known threats

(and opportunities) facing the project
and its corresponding risk
assessment and possible
management action.
• Identifying those critical items that

require long lead times for ordering.

• Project Charter


Project Stakeholders 24
• PMBOK® guide definition.

Persons and organizations such as
customers, sponsors, performing
organization and the public, that are
actively involved in the project, or whose
interests may be positively or negatively
affected by execution or completion of the
project.

Stakeholder Analysis 25
1. Identify all project

stakeholders
2. Evaluate stakeholder’s
requirement
3. Identify unsupportive
stakeholders
4. Develop a stakeholder
management strategy


Stakeholder Analysis 26
Stakeholder Their interest or What the Perceived Actions to take

requirement project needs attitudes and/or
from the project from them risks

• Project Charter


Project Charter 28
PMBOK® guide definition.

A document issued by the project initiator or sponsor that
formally authorizes the existence of a project, and provides
the project manager with the authority to apply
organizational resources to project activities.

Module Summary 29
§ Using the 10 knowledge areas as a

framework is the best way to define or
establish the project concept.
§ Project Stakeholders should be identified
early in the project so as to get their support
which is critical to project success.
§ The project charter provides the project team
formal authorization from higher
management to start the project officially.


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Department of Information and Communications Technology Project Initiating

ICT Project Management 1

PM BOK ® Sixth Edition Com pliant

• Identify the dimensions of a

PM BOK ® Sixth Edition Com pliant

Copyright © 2018 BN ProjekTechnik Corporation 1

Topics for Discussion 3

PM BOK ® Sixth Edition Com pliant

Design Thinking Definition 4

PM BOK ® Sixth Edition Com pliant

Copyright © 2018 BN ProjekTechnik Corporation 2

Design Thinking: A Non-linear Process 5

Learn about users

Empathize Define Ideate Prototype Test

PM BOK ® Sixth Edition Com pliant

PM BOK ® Sixth Edition Com pliant

Copyright © 2018 BN ProjekTechnik Corporation 3

Understanding Project Requirements 7

o Background of the Proposed Project

PM BOK ® Sixth Edition Com pliant

Background of the Proposed Project 8

• Describe the potential change, idea or

PM BOK ® Sixth Edition Com pliant

Copyright © 2018 BN ProjekTechnik Corporation 4

• Why it needs to be done?

PM BOK ® Sixth Edition Com pliant

• What is the expected end result

PM BOK ® Sixth Edition Com pliant

Copyright © 2018 BN ProjekTechnik Corporation 5

• What specific, measurable output

PM BOK ® Sixth Edition Com pliant

Understanding Business Environment 12

PM BOK ® Sixth Edition Com pliant

Copyright © 2018 BN ProjekTechnik Corporation 6

• The information about the

• These are things that must be

PM BOK ® Sixth Edition Com pliant

Copyright © 2018 BN ProjekTechnik Corporation 7

Other Areas of Business Affected 15

• A list of known areas

PM BOK ® Sixth Edition Com pliant

• A description of any known

Copyright © 2018 BN ProjekTechnik Corporation 8

PM BOK ® Sixth Edition Com pliant

Defining the Project 18

• The work that the project must do,

Copyright © 2018 BN ProjekTechnik Corporation 9

Defining the Project 19

• Initial estimates for financial

• Establishing project requirements

PM BOK ® Sixth Edition Com pliant

Defining the Project 20

• Initial estimates of the staff,

• Identifying those individuals or

PM BOK ® Sixth Edition Com pliant

Copyright © 2018 BN ProjekTechnik Corporation 10

Defining the Project 21

• A summary of any known threats

• Identifying those critical items that

PM BOK ® Sixth Edition Com pliant

Topics for Discussion 23

PM BOK ® Sixth Edition Com pliant

Copyright © 2018 BN ProjekTechnik Corporation 11