ATC Smart 5 Buycon48.iocl - Chd@gembuyer - in

Tender No: PSO/IS-CSR/PT-02/2023–24.
GEM Bid Number: GEM/2024/B/4825181
Provisioning of 3 smart classrooms in Govt. Schools in Ladakh UT under CSR
TECHNICAL BID & COMMERCIAL TERMS WITHOUT PRICE
Indian Oil Corporation Limited

(Marketing Division),
Punjab State Office, Indian Oil Bhawan,
Plot No. 3A, Sector 19A, Madhya Marg,
Chandigarh – 160019
TENDER NO: PSO/IS-CSR/PT-02/2023-24
Provisioning of 3 smart classrooms in Govt. Schools in
Ladakh UT under CSR
Contents
Page
Chapter No. Descriptions
No.
General Information of Tender
1.0 NOTICE INVITING E-TENDER (NIT) 4
2.0 PRRE-QUALIFICATION CRITERIA (PQC) 7
3.0 EVALUATION CRITERIA 13
4.0 LIST OF DOCUMENTS TO BE UPLOADED 17
5.0 SPECIAL TERMS AND CONDITIONS 23
6.0 COMMERCIAL TERMS AND CONDITIONS 29
7.0 IMPORTANT GUIDELINES TO TENDERERS 49
8.0 INSTRUCTIONS TO TENDERER & PARTICULAR CONDITIONS OF 54
CONTRACT
List of Annexures
ANNEXURE - A ACCEPTANCE OF ALL TERMS & CONDITIONS OF TENDERER 57
DECLARATION ON NCLT/NCLAT/DRT/DRAT/COURT RECEIVERSHIP/
ANNEXURE - B 58
LIQUIDATION
CERTIFICATE FOR BIDDERS FROM A COUNTRY WHICH SHARES A
ANNEXURE - C 60
LAND BORDER WITH INDIA
ANNEXURE - D UNDERTAKINGS AND DECLARATIONS FOR NON-TAMPERING OF DATA 63
ANNEXURE - E DECLARATION OF BLACKLISTING / HOLIDAY LISTING 64
ANNEXURE - F DECLARATION "A", "B", "C" & "D" 66
ANNEXURE - G UNDERTAKING FOR BUSINESS TRANSACTION STATUS OF BIDDERS 69
ANNEXURE - H PARTICULARS OF BIDDER FIRM 71
ANNEXURE - I UNDERTAKING ON NO MULTIPLE BIDDING 73
ANNEXURE - K BID SECURITY DECLARATION FROM BIDDERS IN LIEU OF EMD 74
ANNEXURE - L ESIC CERTIFICATE AND THE INDEMNITY BOND
75
ANNEXURE - M SAFETY DECLARATION 77
ANNEXURE - N UNDERTAKING FOR NON-ENGAGEMENT OF CHILD LABOUR 78
ANNEXURE - O FORMAT FOR GIVING CONSENT AND BANK DETAILS ON LETTER HEAD 79
ANNEXURE - P BANK GUARANTEE PROFORMA IN LIEU OF SECURITY DEPOSIT 80
ANNEXURE - Q PROFORMA OF PERFORMANCE BANK GUARANTEE 82
ANNEXURE - R FORM OF CONTRACT 84
ANNEXURE - S FORMAT FOR NON-DISCLOSURE AGREEMENT (NDA) 87
ANNEXURE - T MANUFACTURER’S AUTHORIZATION FORM (MAF) 92
ANNEXURE - U HSN/SAC FORMAT 93
ANNEXURE - V DETAILED TECHNICAL SPECIFICATIONS and COMPLIANCE 94
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ABREVIATIONS & NOTATIONS
UNLESS OTHERWISE SPECIFIED FOLLOWING NOTATIONS/ ABBREVIATIONS SHALL BE APPLICABLE TO

DOCUMENT
BG Bank Guarantee
BOQ Bill of Quantities
EIC Engineer-In-Charge
EMD Earnest Money Deposit
FMS Facility Management System
GCC General Conditions of Contract
PSO Punjab State Office Chandigarh
IOCL Indian Oil Corporation Limited
LCD Liquid Crystal Display
LED Light Emitting Diode
LOA Letter of Acceptance
LOI Letter of Invitation
PO Purchase Order
MAF Manufacturer Authorization Form
NIT Notice Inviting Tender
OEM Original Equipment Manufacturer
PBG Performance Bank Guarantee
PQC Pre-qualification Criteria
PSU Public Sector Undertaking
RFQ Request for Proposal
SCC Special Conditions of Contract
ISD Initial Security Deposit
SLA Service Level Agreement
SLO Service Level Objective
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1.0 NOTICE INVITING e-TENDER (NIT)

Indian Oil Corporation Limited invites electronic bids through GeM portal https://gem.gov.in/
under Two bid system for the work as detailed below from indigenous bidders fulfilling the
qualifying requirements as stated hereunder.
1. TENDER : PSO/IS-CSR/PT-01/2023-24
NO. GEM/2024/B/4825181
GeM Bid:
2. NAME OF :
WORK
Provisioning of 3 smart classrooms in Govt.
Schools in Ladakh UT under CSR
3. ESTIMATED : Rs 16,95,660.00 (including GST)
VALUE OF
WORK
4. PLACE OF : Delivery, Installation & Commissioning of 3 units each of
WORK Interactive Panel (with OPS system) and Digital Podium for
Smart Classrooms as under:
> 2 units each of Interactive Panel (with OPS system)

and Digital Podium at Govt. Higher Secondary School,
Block Turtuk, Tehsil Nubra, Vill Tyakshi, District Leh,
Ladakh-UT, PIN - 194401
> 1 unit each of Interactive Panel (with OPS system) and
Digital Podium at Govt. Middle School,
Block Turtuk, Tehsil Nubra, Vill Thang, District Leh,
Ladakh-UT, PIN - 194401
5. TENDER : Nil
FEE
Bidders are required to download the tender documents free
of cost from GeM website (https://gem.gov.in/)
6. EARNEST :
EMD has been waived for this tender and all bidders MUST
MONEY
submit Bid Security Declaration (ANNEXURE - K) for availing
DEPOSIT
waiver of EMD.
“Bidders to note that there shall be no requirement of paying
EMD against this tender. However, all bidders shall be required
to mandatorily submit the Bid Security Declaration in lieu of
EMD as per the standard format attached.
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The requirement of submission of Bid Security Declaration shall

also be applicable on bidders who are exempted from payment
of EMD (MSEs as per PPP, Startups, CPSEs and JVs).
The bid shall be summarily rejected if bid security declaration
in lieu of EMD is not uploaded in GeM portal on or before tender
submission date and time.”
7. TENDER DOWNLOAD PERIOD FROM GEM PORTAL:
a) Starts : As per GeM Portal https://gem.gov.in/
on
b) Ends : As per GeM Portal https://gem.gov.in/
on
8. 8 Clarification Period & Prebid Meeting :
on
on
9. SUBMISSION OF TENDER INTO GEM PORTAL:
on
on
10. DUE DATE FOR OPENING OF TENDER:
Opening of : As per GeM Portal https://gem.gov.in/
Tender
11. Work : 30 days from date of Purchase order/Contract in GeM
Completion
12. Bid Validity : Offer shall be valid for 180 Days from date of opening of
technical bid. In case of requirement, IOCL may seek further
extension of the validity of the offer from the bidders.
13. Mode of You may please note that this is an e-Tender and can only
Tender be downloaded and submitted on GeM Portal
Submission https://gem.gov.in/ only
14. Security The successful tenderer, upon placement of work order, shall
Deposit pay security deposit, an amount equivalent to 5% of work
order/ Contract value (excluding taxes). The security deposit
shall be paid by Bank Guarantee/ NEFT/RTGS.
a) If the contractor desires to pay Security Deposit by way
of Bank Guarantee, then they should pay the same for
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the entire amount of the Security Deposit work out

based on work order value before commencement of
work. (The Bank Guarantee should be of Nationalized /
Scheduled Banks sent directly by the Banker under their
covering letter to the office of the Corporation by Regd.
Post/Courier).
b) However, BG will not be accepted if the total amount of
the security deposit is less than Rs. 1,00,000/-
All the works carried out by the successful bidder shall be
covered under defect liability period for a period of 12 (Twelve)
months from the date of handing over of completed work to
IOCL.
Security Deposit shall not carry any interest.
15. Contact Raman Arora
Person Designation: Chief Manager (IS)
Indian Oil Corporation Ltd.,
Punjab State Office, Plot no. 3A
Sector-19A, Madhya Marg, Chandigarh
Ph: 9464168416
Email: arorark@indianoil.in
16. Corporation reserves the right to revise/extend any Date/Time from Scheduled
timelines of Published Tender
Note:
a. All parties are requested to start the submission process at least 4 hours prior to the
submission end date to avoid problem in submitting documents due to last minute rush.
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CHAPTER 2.0 Pre-qualification (PQ) Criteria
a) Commercial Criteria:
Experience of having successfully completed similar works* during last 5 (Five) years up to the
last day of the month previous to the one in which tenders are being invited, should be either of
the following:
Three similar completed works each costing not less than the amount equal to 30% of the estimated
cost
OR
Two similar completed works each costing not less than the amount equal to 40% of the estimated
cost.
OR
One similar completed work costing not less than the amount equal to 50% of the estimated cost.
Estimated Work value 3 WOs each costing not 2 WOs each costing 1 WO costing not
less than the amount not less the amount less the amount
(Inclusive of GST) (Rs.) (Inclusive of GST) (Rs.) (Inclusive of GST) (Rs.) (Inclusive of GST) (Rs.)
16,95,660.00 5,08,698.00 6,78,264.00 8,47,830.00
Impact of GST : The estimated cost as indicated above shall be inclusive of Goods & Service Tax
(GST). The value of completed job as submitted by the prospective bidders shall be compared with
values as prescribed above. There shall be no deductions against Taxes.
Input Credit Tax will not be applicable in this case it being a CSR project.
b) *Definition of Similar work: works during last 5 years up to the last date of month previous to the one
in which the Tender is being invited i.e. upto 29/02/2024, should be either of the following:
 Delivery, Installation, Integration and commissioning of Interactive Panels and Digital Podium for
a smart classrooms experience (online and offline) in schools.
 Delivery, Installation, Integration and commissioning of Interactive Panels and Digital Podium in
their Conference Rooms/Training Rooms/Board Rooms of the Corporates for a digital experience
in offline and online mode i.e. holding conferences and meetings online over various platforms
such as MS Teams, Zoom, Webex etc
Note: Value of similar completed orders shall be considered on the basis of landed cost.
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Documents required to be submitted against proof of completion (for works):
i) In case of Work Order from Government Bodies/ PSUs -
Copies of Contract Document along with either completion certificates OR duly Certified Copy
of bill/Invoice.
Copy of contract document may not be insisted if completion certificate/ Bill / Invoice
Copy specifies details otherwise required like Date of PO/contract agreement, Contract
Value, Execution value, date of completion and other requirements if any.
ii) In case of Work Orders from Private Parties- Certificate from CA certifying value of work
done with TDS certificates (where applicable)/ bank statement shall be required in
addition to that specified in (i).
TDS certificates / Bank statements shall be used as corroborative evidence only.
iii) Certification from client on copies of Tax Invoices shall not be required for material
procurement. Requirement of Inspection release note if applicable may be specified.
iv) Orders for which details of completion are available directly from client or from database
against past orders can also be accepted (specifically when no of bidders getting
qualified is less than 3).
v) Corporation has an obligation to maintain the confidentiality of data which is in its

possession and maintain the confidentiality of these personal documents and use such
documents for the purpose of tender only.
vi) Documents which relate to personal information and the disclosure of which has no
relationship with any public activity or interest, or which would cause unwarranted
invasion of the privacy of the individual are exempted from disclosure under section
8(1)(j) of the RTI Act.
xvii) Such documents if however, sought in public interest under the RTI Act can be
disclosed by the PIO after considering the objections of the third party as stipulated
in Sec 11 of the RTI Act.
b) Annual Turnover :
i) The annual turnover of the Tenderers during any of the preceding three financial years should be
at least 60% of the annualized estimated value of work under consideration where completion
period is more than a year. In other cases, where the completion period is less than one year, the
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annual turnover should be at least 60% of the estimated value of the work under consideration in
any of the last three preceding financial years.
ii) While computing turnover requirement, estimated cost inclusive of GST value but exclusive of
AMC value if any shall be considered.
iii) Turnover for this purpose should be as per audited Balance Sheet including P&L Statement/
Published Account / Profit & Loss Account Statement of the tenderer. However, if the tenderer is
not required to get its accounts audited under Section 44AB of The Income Tax Act, 1961, certificate
from a Practicing Chartered Accountant towards the turnover of the tenderer along with copies of
its Income Tax Return should be obtained.
iv) For Tenders invited during April – September, in case of non availability of audited balance
sheets (Profit & Loss Account Statement)/ published accounts of the immediate preceding year, the
audited balance sheet (P&L Statement)/ published account of 4th preceding financial year shall
also be acceptable.
v) Audited Balance Sheet (P&L Statement) / Published accounts on a calendar year basis shall
also be acceptable.
vi) Definition of Turnover: Total Revenue as per Schedule III of Companies Act, 2013 (Earlier revised
Schedule VI of Companies Act, 1956) shall be considered as Turnover.
c) Other Commercial criteria:

Following other criteria shall also be considered for commercial evaluation:
i) PAN
ii) PF No (For Works/ Services)
iii) GST Registration No
iv) Partnership deed or Certificate of Incorporation with memorandum & articles of association
v) Power of Attorney / Board resolution (as applicable) in favour of Tender signing authority
vi) Integrity Pact Agreement (if applicable)
vii) Standard declarations (as applicable)
Bidders shall be required to enclose copy of applicable certificates/ declarations/ agreement etc (as
applicable) in support of tender requirement.
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Note:
1. PAN No. is required to establish credentials for proprietary concern/ partnership firms and
correlation of TDS details.
2. In case of availability of GST Registration No from where PAN No can be derived, no bids shall be
rejected for non submission of PAN.
3. Memorandum & Articles of association are required to ascertain whether Power of Attorney has
been issued by authorized person and in cases of merger/ amalgamation where credentials of merged/
amalgamated firm are being used. The same can also be downloaded from MCA site.
4.Rejection of bids if any shall be based on contents and not the mere absence of above document.
5. Standard declarations shall primarily include the following:

i) Undertaking by Tenderers in lieu of tender documents
ii) Declaration for Blacklisting/ Holiday listing
Note: Bid rejection on account of holiday listing/blacklisting shall be done after ascertaining status
from internal records and as per applicable guidelines.
d) PQ criteria for MSEs:

A uniform relaxation of 15 % in PQ Criteria on Turnover and Similar works as per the following shall
be provided.
i) Turnover requirement for MSE shall be 51 % of estimated cost (annualized if period more than 1
year) as against 60 % for other bidders.
ii) 1 order, 2 orders and 3 orders requirements against similar works shall be for 42.5 %, 34% and
25.5 % of the estimated cost respectively as against 50%, 40% and 30% respectively against 1 order,
2 orders and 3 orders for other bidders.
Required value of work orders is specified in the under table for MSE BIDDERs:
Estimated Work value 3 WOs each costing not 2 WOs each costing not 1 WO costing not less
less than the amount less than the amount than the amount
(Incl GST) (Rs.) (Incl GST) (Rs.) (Incl GST) (Rs.) (Incl GST) (Rs.)
16,95,660.00 4,32,393.30 5,76,524.40 7,20,655.50
iii) The above relaxation shall only be applicable for procurement of goods produced and services
rendered by Micro and Small Enterprises and the relaxation to MSEs shall not be applicable for works
contracts. For claiming Purchase preference as MSE, the bidders registration shall cover the tendered
item. The registration certificate submitted must also specify the category of enlistment as “Micro or
Small enterprise”.
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iv) The relaxation shall be subject to meeting the quality and technical specifications of the tendered
items
e) PQ criteria for Startups (MSEs or otherwise):

i) There shall be no requirement of PQ Criteria against Similar Work and Turnover subject to meeting
quality and technical specifications of the tendered items.
ii) The procurement from Startups shall be taken up through the developmental/ trial order route for
which specific guidelines exist (MM/2/16/97-98 dated 02.02.1998).
iii) Definition of startup shall be in line with that published vide Gazette notification No DL 33004/99
dated 11.04.2018 i.e. an entity shall be considered as a Startup:
A) Up to a period of seven years from the date of incorporation/registration, if it is incorporated as

a private limited company (as defined in the Companies Act, 2013) or registered as a partnership
firm (registered under section 59 of the Partnership Act, 1932) or a limited liability partnership
(under the Limited Liability Partnership Act, 2008) in India. In the case of Startups in the
biotechnology sector, the period shall be up to ten years from the date of its incorporation/
registration.
B) Turnover of the entity for any of the financial years since incorporation/ registration has not
exceeded Rs. 25 crore
C) Entity is working towards innovation, development or improvement of products or processes or

services, or if it is a scalable business model with a high potential of employment generation or
wealth creation.
Provided that an entity formed by splitting up or reconstruction of an existing business

shall not be considered a ‘Startup’.
iv) In order to avail benefits against relaxation in PQ Criteria on similar work and turnover, the
entity shall be required to submit its recognition as a start up from the Department of Industrial
Policy and Promotion.
v) The above relaxation shall be applicable for procurement of goods produced and services rendered
and the relaxation shall not be applicable for works contracts.
vi) The above relaxation for MSEs and Startups shall not be applicable to items/ services which are
critical in nature. Items related to public safety, health, critical security operations and equipments
etc shall be considered as critical items / services.
Note : It may be noted that mere submission of the relevant information and meeting the qualifying criteria
would not entitle the tenderer for technical qualification. The details submitted and the credentials can be
verified by the concerned authority. In the event document / information submitted by the tenderer is found to
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be forged or incorrect, the tender shall be liable for rejection and / or the contract with such tenderer shall be
terminated and EMD/SD submitted shall be forfeited. Such tenderer may also be put on Holiday List by IOCL.
“Notwithstanding any other condition/ provision in the tender documents, bidders are required to submit
complete documents pertaining to PQC along with their offer. Failure to meet the PQC will render the bid to
be summarily rejected. IOC reserves the right to complete the evaluation based on the details furnished by
the bidder, with or without any additional supporting documents/clarifications”
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CHAPTER 3.0 EVALUATION CRITERIA

3.0 Bid of only those parties uploading their tenders before due date and time of submission shall be considered
for opening.
3.1 Tender evaluation will be done under Two Bid System through GeM, Price Bid will be opened for technically
qualified bidders only. Bids will be evaluated in two stages as following:
3.1.1 Technical Bid Evaluation: Bid will be summarily rejected for the bidder in case of non-
submission of Annexure – K: Bid Security Declaration in Lieu Of EMD in the format and such
bidder will be technically disqualified for opening of price bid.
Bidders have to submit the technical specifications compliance as per Annexure-V alognwith
datasheet and brochures in support of the products offered, failing which the bid will not be
accepted.
3.1.2 Financial Bid Evaluation: Bids of Technically qualified bidders will only be considered for price
bid evaluation. LOA/Work order will be placed to L-1 bidder among technically qualified
bidders.
3.2 Bidder is required to confirm their status on composition scheme along with documentary evidence.
3.3 In case bidder confirms the status as “Yes” under composition scheme, bidder need not to fill GST rate &
Compensation Cess in BoQ, evaluation shall be done considering both GST rate & Compensation Cess as
0.00%.
3.4 In case bidder confirms status as “No” under composition scheme, bidder is to quote price incl. of GST &
Compensation Cess (if applicable) in the BoQ.
3.5 Evaluation will be carried out on the basis of net landed cost considering GST, Cess and estimated Input
Tax Credit (ITC) available to Indian Oil as envisaged and indicated in technical bid for evaluation purpose.
In case, there is any change in ITC rate after award of contract, same will have no effect on evaluation
done.
3.6 After opening the price bid, party who has quoted the lowest rate (L1 rate) derived on the basis of net
landed cost basis will be considered for award of work, with or without negotiation as per the policy of
the Corporation.
3.7 Negotiations shall not be conducted with the bidders as a matter of routine. However, Corporation reserves
the right to conduct negotiations. Tenderers will have to attend the Office of INDIAN OIL CORPORATION
LIMITED as informed by Tender Issuing Authority for negotiations/clarifications as required in respect of
their quotation without any commitment from INDIAN OIL CORPORATION LIMITED. Negotiations /
clarifications may also be conducted virtually through video conferencing as decided by concerned
authority.
3.8 In case more than one Tenderer quote the same price, evaluation of L-1 bidder will be done as per GeM
GTC & guidelines.
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3.9 Purchase preference to MSE:
a) Purchase preference shall be applicable against procurement of goods produced and

services rendered by Micro and Small Enterprises and the preference to MSEs shall not be
applicable for works contracts. For claiming Purchase preference as MSE, the bidders
registration shall cover the tendered item. The registration certificate submitted must also
specify the category of enlistment as “Micro or Small enterprise”. Purchase preference if
applicable shall be specified as part of evaluation criteria.
b) The modality for granting purchase preference under Public Procurement Policy for Micro
and Small Enterprises (MSEs) Order, 2012 shall be as follows:
Case A : Where quantity can be split :
Sr No Condition Remarks
1 When MSE is L1 100% order to MSE
2 When MSE is not L1 but within a price 25% of tendered quantity through MSE
band of L1 + 15 percent subject to matching of L1 rates.
In case more than 1 MSE within price

band of +15%, work to be split equally
among all parties agreeing to match L1
rates subject to 4% allocation to MSE
owned by SC/ST entrepreneurs. For
example, say 6 MSE parties fall within
price band of + 15% with only 1 SC/ST
MSE and all agreeing to match L1 rates.
SCST MSE to be awarded 4 % of
quantity and balance 16% to be split
equally among other 5 MSE.
However, if it is not feasible to split 25%

quantity into many parts, the exact
number of parts in which work can be
divided shall be specified in the bid.
Case B : Where quantity cannot be split :
Sr No Condition Remarks
1 When MSE is L1 100% order to MSE
2 When MSE is not 100 % to L1 bidder

L1
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For the above purpose MSEs owned by SC/ST entrepreneur shall mean:
 In case of proprietary MSE, Proprietor shall be SC/ ST.
 In case of partnership MSE, the SC/ST partners shall be holding at least 51% shares in
the enterprise.
 In case of Private Limited companies, at least 51% shares shall be held by SC/ST
promoters.
Note : To qualify for entitlement as SC/ST owned MSE, the SC/ST certificate issued by
District Authority must be submitted by the bidder in addition to certificate of registration
as MSE. The bidder shall be responsible to furnish necessary documentary evidence for
enabling IOCL to ascertain that the MSE is owned by SC/ST in line with the meaning
assigned in paragraph (c) above.
3.10 OTHER POINTS:

3.10.1 The offers shall be scrutinized and evaluated based on the qualifying parameters mentioned above
and based on the uploaded documents in GeM portal.
3.10.2 The Bidders shall upload legible scanned copy of necessary documents as given in tender documents.
3.10.3 Legal dispute, if any, arising during the evaluation of the tender shall be within the jurisdiction of
local courts situated at Chandigarh and after placement of LOA, the jurisdiction of local courts at
Chandigarh will be applicable.
3.10.4 L1 Bidder will have to present original documents for verification to the tender inviting against
PQC documents, within 7 days from date of intimation (if applicable).
3.10.5 Physical/ Manual Bids shall not be accepted. Bids shall be accepted only though GeM portal. No manual
bid shall be permitted along with electronic bids. In case of receipt of manual bids apart from
specifically requested offline documents in the tender, same shall be returned to the bidder.
Additional documents received through email shall also be ignored for the purpose of evaluation,
unless specifically advised by the Tender Issuing Authority. You may please note that since this is an
e-Tender, tender documents can only be downloaded and bidding documents can only be submitted
in GEM portal only.
3.10.6 Tender Document can be downloaded from https://gem.gov.in/ and online bids/clarifications are
required to be submitted on GeM portal only.
3.10.7 Indian Oil Corporation Ltd. will not be responsible for any delay in receiving tender or related
documents.
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3.10.8 In case of unscheduled holiday on opening day of tender, the next working day will be treated as
scheduled prescribed day of opening of tender.
3.10.9 IOCL reserves the right of cancellation of the tender without assigning any reasons whatsoever.
3.10.10 Bidder to note that the Corporation reserves the right to revise/ extend any date/ time from the
scheduled timelines of the tender.
3.10.11 IOC shall not be bound to accept the lowest tender and reserves right to accept any tender. Decision
of IOCL, in this connection shall be final.
3.10.12 Canvassing for information or submission of forged or false documents / information by any Bidder
shall make the offer invalid. In addition, action shall also be taken by IOCL for forfeiture of EMD as
well as putting the Bidder on Holiday list.
3.10.13 No suo – motto reduction in prices quoted by the bidder shall be permitted after opening of the bids.
If any bidder unilaterally reduces the prices quoted by them after opening of bids, the bid of such
bidder will be summarily rejected.
3.10.14 Bidders may note that negotiations will not be conducted with the bidders as a matter of routine.
However, Corporation reserves the right to conduct such negotiations. Bidders will have to attend to
the office of the Corporation for negotiations/ clarifications required in respect of their bids without
any commitment on the part of the Corporation. In case of negotiation, the Bidder should send the
confirmation of such negotiation so as to reach the office of the Corporation within 7 days from the
intimation.
*******************
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CHAPTER 4.0 LIST OF DOCUMENTS REQUIRED TO BE UPLOADED
4.1 COMMERCIAL CRITERIA: The bidder to upload the following documents. Declarations,
undertaking and Agreement documents to be submitted on Bidders Company letter head duly signed by the
authorized person only.
Sl Description
No
1. PAN CARD.
2. GST Registration Certificate.
3. Partnership deed or Certificate of Incorporation with memorandum & articles
of association
4. Power of Attorney / Board resolution (as applicable) in favour of Tender
signing authority
4.2 OTHER DOCUMENTS: Bidders to upload the following documents also. These documents to be
submitted on Bidders Company letter head duly signed by the authorized person only.
Annexure Name Description
ANNEXURE - A ACCEPTANCE OF ALL TERMS & CONDITIONS OF TENDERER

DECLARATION ON NCLT/NCLAT/DRT/DRAT/COURT RECEIVERSHIP/
ANNEXURE - B
LIQUIDATION
CERTIFICATE FOR BIDDERS FROM A COUNTRY WHICH SHARES A LAND
ANNEXURE - C
BORDER WITH INDIA
ANNEXURE - D UNDERTAKINGS AND DECLARATIONS FOR NON-TAMPERING OF DATA
ANNEXURE - E DECLARATION OF BLACKLISTING / HOLIDAY LISTING
ANNEXURE - F DECLARATION "A", "B", "C" & "D"
ANNEXURE - G UNDERTAKING FOR BUSINESS TRANSACTION STATUS OF BIDDERS
ANNEXURE - H PARTICULARS OF BIDDER FIRM
ANNEXURE - I UNDERTAKING ON NO MULTIPLE BIDDING
BID SECURITY DECLARATION FROM BIDDERS IN LIEU OF EMD Annexure to
ANNEXURE - K be submitted separately along with technical bid
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ANNEXURE-V TECHNICAL SPECIFICATIONS COMPLIANCE along with datasheets and

brochures in support of the products officered
Please ensure all documents attached as given above are uploaded.
Bidders shall be required to enclose copy of applicable certificates/ declarations/ agreement etc. (as
applicable) in support of above.
4.3 Following undertaking are to be submitted by the successful bidder after placement of work
order and before commencement of work.
 ESIC Certificate and the indemnity bond as per the format attached: (ANNEXURE - L)
 Safety Declaration: (ANNEXURE - M)
 Undertaking for non-engagement of child labour: (ANNEXURE - N)
 Format for consent letter for payment through Electronic Mode: (ANNEXURE - O)
 Contract Agreement: (ANNEXURE - R)
4.4 INVALID TENDERS:

A. Tender is invalid and may be rejected in the following circumstances:
i. Does not submit the Bid Security Declaration in line with time period specified in the tender.
ii. Does not fulfil minimum qualification criteria prescribed in the Tender Documents
iii. Submits the tender after due date and time
iv. Is holiday listed or blacklisted
v. Does not submit complete price bid in line with bid requirements
vi. Does not submit acceptable instruments towards EMD along with technical/commercial bid but
submits with the price bid in the case of Two Bid System of Tendering.
4.5 TENDERS LIABLE FOR REJECTION

Tender is also liable for rejection if the Bidder:
i. Stipulates the validity period less than what is stated in the Tender Form. However, if the
Party agrees to extend the validity as required, the tender can be accepted.
ii. Stipulates his own conditions.
iii. Does not disclose the constitution of the firm with full names and addresses of all his partners
/ Directors.
iv. Does not fill in and sign the tender form as well as the schedule of rates, annexure,
specifications, etc.
v. if the tenders are partly quoted
vi. if the tenders contain unacceptable terms and conditions
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vii. if the tender is not according to our format

viii. In case of Suo Moto reduction in the prices offered by the tenderer.
ix. Revised price bid during validity period without being asked for.
4.6 SUMMARILY REJECTION:

i. Late submission of the tender.
ii. Non-submission of EMD as per the terms & conditions. (Bid security declarations in lieu of EMD)
iii. Submission of forged or false documents / information by any Tenderer shall make their offer
invalid. In addition, action shall also be taken by IOCL for forfeiture of EMD as well as putting the
Tenderer on Holiday list.
iv. The bidder has to give declaration in a prescribed format that he / it / they is / are not under any
Holiday List / Blacklist declared by the OWNER or by any Department of the State or Central
Government or by any other Public Sector Organization and that there is no inquiry in respect of
any corrupt or fraudulent practice pending against him / it / them. In case he/ it / they are under
any such list, or any inquiry is pending he/ it / they shall in the declaration give full details thereof.
v. The tenders of such vendors who are under the holiday / blacklist of Indian Oil will be summarily
rejected.
vi. For vendors who are under the holiday list of any Department of the State or Central Government
or by any other Public Sector Organization, if a communication is received from the Administrative
Ministry of IOCL to ban a party from dealing with IOCL, the party shall be automatically put on
Holiday list and their tender will be summarily rejected.
vii. Holiday listing by other PSUs / Government Departments shall not automatically extend to IOCL
unless the Administrative Ministry of IOCL advised for the same after undertaking due diligence
and process.
viii. Bidder who are under liquidation, court receivership or similar proceedings.
ix. Bidder who are undergoing insolvency resolution process or liquidation or bankruptcy proceeding
under Insolvency and Bankruptcy Code, 2016.
x. Bidder, whose insolvency resolution process or liquidation or bankruptcy proceeding is initiated
under the code at any stage of evaluation of the bid.
xi. Non-withdrawal of conditions imposed in tender document & conditions imposed during
negotiations subsequent to Price Bid opening. Bidder submitting fabricated/false/forged
documents along with tender documents.
xii. A bidder who offers unsolicited reduction in the price offer whether before or after the opening of
the price part of the tender(s)/bid(s) shall be liable to have his/its/their bid(s) rejected. Bidders
may, however, at any stage offer a reduction if such reduction is solicited or if the OWNER gives
the Bidder an opportunity to offer such reduction.
xiii. Bids from Foreign entities participating in Domestic /National tender.
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4.7 Action Against Submission of Forged Documents:
Canvassing of information or submission of forged or false documents / information by any Tenderer shall
make their offer invalid. In addition, action shall also be taken by IOCL which includes forfeiture of EMD as
well as putting the Tenderer on Holiday list.
Indian Oil reserves the right to reject tender of any or all the applicants without assigning any reason at its
absolute discretion.
Any Addendum/Corrigendum/Sale Date Extension in respect of the tender shall be issued on GEM
website https://gem.gov.in/ only & no separate notification shall be issued in the press. Bidders are
therefore requested to regularly visit our website to keep themselves updated.
All bidders must login and visit their GEM portal https://gem.gov.in/ on regular basis to get the timely
updates related to any communication sent in the form of e-mail/SMS by system.
Legal dispute, if any, arising during this tender shall be within the jurisdiction of Chandigarh.
Please visit website https://gem.gov.in/ for further details of this tender.
The Corporation reserves the right to accept any tender in whole or in part and reject any or all tenders
without assigning any reasons. The Corporation is not bound to accept the lowest rate for any tender and
reserves the right to accept one or more tenders in part.
Negotiations shall not be conducted with the bidders as a matter of routine. However, Corporation reserves
the right to conduct negotiations. Tenderers will have to attend the Office of Indian Oil Corporation Ltd as
informed by Tender issuing authority for negotiations/clarifications as required in respect of their quotation
without any commitment from Indian Oil Corporation Ltd. Negotiations / clarifications may also be
conducted virtually through video conferencing as decided by concerned authority.
4.8 DEFINITIONS:
a) The following expressions hereunder and elsewhere in the Contract Documents used, unless
repugnant to the subject or context thereof, shall have the following meanings hereunder
respectively assigned to them.
b) The “Owner", “Purchaser” means Indian Oil Corporation Limited (also referred as IOC or IOCL
or IndianOil) incorporated in India having their Registered Office at Indian Oil Bhavan, G-9, Ali
Yavar Jung Marg, Bandra East, Mumbai-400051 shall include their successors and assignees for
orders placed by Indian Oil Corporation Limited.
c) “Corporation”, “IOCL”, “IndianOil”: Same as owner.
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d) “MOP&NG” – Ministry of Petroleum and Natural GAS
e) "Vendor", “Successful Bidder”: shall mean Individual, agency, Firm or Company (whether
incorporated or not) selected by the OWNER for the performance of the Contract and shall
include its legal representatives, successors and permitted assigns.
f) “Bidder”, “Bidders”: shall mean any Person or Persons, Firm or Proprietor who participates
in this tender indicating his / her / their interest & offering the Project / Work and its
successful completion.
g) "Supplies”, “Project”, “Work”, “Services”, “Solution”: specified job(s) and/ or work(s) of

this tender for delivery and installation of goods or services as mentioned in the tender.
h) "Complete”, “Completed” (in the context of job(s) mentioned in this tender): wherever used
to indicate completeness of the specified job(s) and/ or work(s) of the goods/services defined
in the Bill of Material (BoM)& the Purchase Order / Work Order. It shall be deemed as
incomplete if any component of the BoM or of the PO/WO are not supplied, delivered and
installed, if supplied is not operational or not acceptable after examination or testing by IOCL
in any respect.
i) The “Contract” shall mean the agreement between the parties as derived from the Contract
Documents.
j) The “Contractor”: Same as Vendor.
k) “Contract Period”: the pre-Go-Live, roll out and post Go-live AMC period which is 5 years
from the date of Go-Live.
l) The “Tender Fee”: Fees paid for receiving the printed copy of the Tender.
m) “EMD”, “Earnest Money Deposit”: Money (or equivalent) deposited along with, the Tender
indicating willingness to abide by the rules of the Tendering process and assuring IOCL the
Vendor’s capability to take up the project and complete in stipulated time.
n) “ISD”, “Initial Security Deposit”: Money (or equivalent) deposited with IOCL upon completion
of delivery and installation of all the goods/services in the Purchase / Work Order as a
performance guarantee for the quality of the goods and other services to be rendered during
the warranty period.
o) “PO”, “Purchase Order”: Purchase Order given by IOCL to the successful bidder of the tender
for carrying out the proposed job(s) mentioned in the tender and entering into a contract with
the successful bidder.
p) “BoM”, “Bill of Material”: Item or items of the nature of Goods/Services including Licenses
for using them that are intended to be procured through the tendering process.
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q) “Officer-in-charge” or “Iocl’s Representative”: The Officer in charge shall primarily refer

to the officer of IOCL to whom this tender is submitted, or any other officer within the same
department who has been designated by him/her from time to time to handle the proceedings
of this tender.
r) IndianOil intends to issue this bid document, hereinafter called Request for Proposal or RFP,
to the vendor, to participate in the tender for “Delivery, Installation & Commissioning of 3 Sets
(comprising 1 unit each of Interactive Panel (with OPS system) and Digital Podium in one set) for Smart
Classrooms in three Govt. Schools in Tyakshi and Thang, Nubra in Ladakh UT under CSR”.
s) This document is meant for the exclusive purpose of bidding as per the terms, conditions and
specifications indicated and shall not be transferred, reproduced or otherwise used for
purposes other than for which it is specifically issued.
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CHAPTER 5.0 SPECIAL TERMS AND CONDITIONS

5.1 Introduction:
Indian Oil Corporation Limited, a Company incorporated under the Companies Act,1956, having its
registered office at Indian Oil Bhavan, G-9, Ali Yavar Jung Marg, Bandra (E), Mumbai (“IndianOil”)
intends to invite bid document for Provisioning of 3 smart classrooms in Govt. Schools in Ladakh UT
under CSR as per the Bill of Materials, Bill of Quantities and Scope of Work given in this tender
document.
5.1.1 Corporation may place repeat order in future in full or part thereof (within the price validity
period i.e., 6 months from the date of opening of the price bid) to the successful bidder.
5.1.2 This document is meant for the exclusive purpose of bidding as per the terms, conditions and
specifications indicated herein and shall not be transferred, reproduced, or otherwise used for
purposes other than for which it is specifically issued.
5.1.3 All costs of preparing the response to this RFP will be borne by the bidder only.
5.2 Scope of Work:
5.2.1 Delivery, Installation & Commissioning of 3 units each of Interactive Panel (with OPS system) and
Digital Podium as per technical specifications sheet (Annexure-V) for Smart Classrooms as under.
However, the invoice shall be submitted to Tender Inviting Authority, IOCL Punjab State Office,
Chandigarh.
Delivery Address
 2 units each of Interactive Panel (with OPS system) and Digital Podium at Govt. Higher
Secondary School, Block Turtuk, Tehsil Nubra, Vill Tyakshi, District Leh, Ladakh-UT,
PIN – 194401
 1 unit each of Interactive Panel (with OPS system) and Digital Podium at Govt. Middle
School, Block Turtuk, Tehsil Nubra, Vill Thang, District Leh, Ladakh-UT,
PIN - 194401
5.2.2 Provide the end users with an effective smart classroom experience both in online
(internet will be provided at site) and offline mode. Under smart classroom experience
following functionality must be achieved with solution (Price of any required
accessories/cables should also be inclusive in the price bid):-
a) Integration of digital podium and interactive flat panel display for smooth offline /online
teaching experience through any platform (MS Teams, Zoom, Webex etc) however
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Interactive flat panel display should also work independently.

b) Interactive panel should have inbuilt whiteboarding, Wireless content sharing and other features
required for smart classroom experience.
5.2.3 The bidder must undertake the complete responsibility of supply, installation and
commissioning of all hardware, software & other equipment which may belong to different
OEMs and to provide complete warranty and support as per terms and conditions.
5.2.4 Successful Bidder must provide hardware and software support, subscription, Upgrades,
patches, support from the OEM for the entire solution of smart classrooms during Warranty
period.
5.2.5 The selected Bidder shall appoint a single point of contact for any activity pertaining to
the requirements of this RFP.
5.2.6 The expert team of the vendor shall be deputed on site during installation, execution and
signoff the project. The bidder and /or OEM shall ensure necessary engagement and
deputation of skilled professionals for the smooth implementation up to signoff of the
Project.
5.2.7 OEM best practices must be followed for installation and configuration of hardware /
software. Structured cabling should be implemented as per the best practices and to the
satisfaction of IOCL. Vendor needs to demonstrate all the features mentioned in the
specification after completion of installation.
5.2.8 The solution should provide high quality online (internet will be provided at site) and offline
smart class experience.
5.2.9 Bidder shall plan and design the smart classroom solution to achieve all the features
requirement mentioned in the scope.
5.2.10 The solution should include package of fully technically integrated solution including the
complete hardware, software, networking etc.
5.2.11 Entire facility of the room can be operated by any non-technical person at any point of
time.
5.2.12 Training for operating smart classroom should be given to the users.
5.2.13 Preparation of all necessary document including standard operating procedures, Product
Manuals, etc.
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5.2.14 The successful bidder shall provide comprehensive on-site warranty of the all the hardware
/ software, for a minimum period of 1 year or OEM provided, whichever is higher, from the
date sign-off.
5.2.15 Bidder shall ensure that all the components of the solution be on latest version. Any change
required in the solution so as to meet the mentioned requirement should be factored in
the support cost and IOCL will not pay any additional charges for carrying out such
upgrade, patching of the solution or its underlying components.
5.2.16 As part of bid submission, bidder shall submit detail technical proposal including the
proposed architecture, detailed solutioning, OEM components/services.
5.2.17 Vendor shall not supply or deploy any refurbished or reconditioned product as part of solution.
5.2.18 In case a product or part of the product (component) is rendered end of life/support during
the warranty period, a substitute of equivalent or higher capacity should be provided free
of cost to the IOCL in place of the original product given in the bidding document submitted
by the successful bidder. The bidder shall inform the IOCL well in advance, whenever OEM
declares end of life/support of the relevant product during the warranty period.
5.2.19 MAF to be submitted from the respective OEMs (wherever applicable) for each equipment
(Interactive Panel and Digital Podium) involved in the contract / RFP as per ANNEXURE - T.
5.2.20 Bidder must be authorized re-seller for all the supplied equipment, appliances and Licenses.
5.2.21 Appliances should deliver performance up to full capacity as per the specification
mentioned in the Annexure-V of the tender document and should provide all the features
with the given licenses.
5.3 COMMISSIONING AND ACCEPTANCE TESTS OF SUPPLIED SOLUTIONS FOR SMART CLASSROOMS
5.3.1 The successful bidder shall submit the formats for testing, commissioning and acceptance
reports of supplied solutions to IOCL’s representative.
5.3.2 The installation will be deemed to be complete, when all the hardware, software,
licenses, accessories, and other related products have been supplied, installed, tested and
duly accepted by IOCL representative.
5.3.3 The successful bidder has to resolve any hardware, software and other issues during
installation and operationalization of the smart classrooms solution.
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5.3.4 Anything which is required for successful working of the solution, but has not been
explicitly mentioned in the RFP, would have to be provided by the successful bidder at no
additional cost to IOCL.
5.4 WARRANTY AND SUPPORT:
5.4.1 The successful bidder shall provide comprehensive on-site warranty of the all the hardware
/ software for a minimum period of 1 year or OEM provided whichever is higher, from the
date sign-off. Successful bidder is required to provide comprehensive onsite warranty
and support certificate from the respective OEMs against the material supplied while
submitting the invoice, however the bidder will be responsible for the overall support
including any service.
5.4.2 The support center details/ contact numbers should be provided along with the escalation
matrix mentioning the contact person’s name, number and designation in the company.
5.4.3 During Comprehensive Onsite warranty period, Vendor needs to provide complete support
for any Software / Hardware issues and provide either repair or replacement support with
identical or higher configuration at no extra cost to IOCL. There shall be no limitations on
no. of support calls / visits by the Vendor / Vendor’s representative whenever required.
Replacement or Repair under warranty period shall be made by the Vendor free of all
charges at sites including freight, insurance or any other charges related to the items
supplied. Comprehensive Onsite Warranty Support covers all hardware, software patches
and upgrades, Firmware Upgrades, Networking and Peripheral components and there shall
be no exclusions.
5.4.4 During the period of the contract, all upgrades/ patches or requirements in hardware,
software, licensing, implementation of upgrades/patches/version changes etc., would be
done by the bidder without any additional cost to IOCL.
5.4.5 If during the contract period, the solution is not performing as per specifications and scope
of work mentioned in this RFP, bidder shall upgrade/enhance the devices or place
additional devices and reconfigure the system without any extra cost to the IOCL till the
required performance is achieved.
5.4.6 Repair / Replacement of faulty / defective Hardware and other supplied items inclusive
of supply of all types of spare parts etc.
5.4.7 The successful bidder shall be responsible for any reconfiguration, new configuration
changes in the solution as per IOCL requirements during the entire period of contract.
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5.5 Payment Terms:
5.5.1 The Successful Bidder shall submit Tax invoice and other documents necessary as per the
terms and format, duly certified by IOCL official on each document to IOCL, Punjab State
Office, Chandigarh. The Successful Bidder shall be responsible for extending the validity date
and claim period of all guarantees/ warranties on account of any delay on the part of the
Successful Bidder. Invoice shall be raised as per following details:
Consignee/Billing IOCL GSTIN for Billing

Address Delivery Address Address
 2 units each of Interactive Panel
(with OPS system) and Digital
Podium at Govt. Higher Secondary
School, Block Turtuk, Tehsil Nubra,
Indian Oil Corporation Vill Tyakshi, District Leh, Ladakh-UT,
Ltd. (MD) PIN – 194401
Bulk Depot 38AAACI1681G1ZM
 1 unit each of Interactive Panel
Agling Road, Leh
(with OPS system) and Digital
Ladakh - 194 101.
Podium at Govt. Middle School,
Block Turtuk, Tehsil Nubra, Vill
Thang, District Leh, Ladakh-UT,
PIN - 194401
5.5.2 No advance payment will be made.
5.5.3 Payment will be made only against receipt of the invoices(s) after successful commissioning of all the
three sites.
5.5.4 The invoice submitted by the vendor should clearly mention all tax related components.
5.5.5 The selected bidder shall submit invoice and supporting documents at IOCL’s Office at
Punjab State Office, Chandigarh.
5.5.6 No payment other than the rate / amount quoted in the tender would be paid by IOCL.
5.5.7 IOCL shall make payment after deducting any TDS as applicable as per prevailing taxation
rules.
5.5.8 Bidders should also provide their consent for receiving payments through electronic fund
transfers from IOC.
5.5.9 Payment will be made after adjustment of the price discount against delay clause/SLA.
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5.5.10 In case of delay in completion, the discount is to be passed on through invoice.
5.5.10.1 Vendor to note that if any penalties or price adjustments appear in different places
in this document with different rates, the stricter of the rates will be applicable. In
addition, any tax incidence on penalty shall also be recovered from the vendor.
5.5.10.2 The work must be completed within the respective due dates. If the Successful Bidder
fails on the performance of the Agreement within the time fixed in the Agreement
and does not complete the respective work on or before the due date, the
contractual price 6.9.4payable shall be subject to adjustment for the delay period
beyond the respective due dates as set out below. This will be in addition to and
without prejudice to the other rights available to the IOCL.
5.5.10.3 Delay in deliveries may be attributed to poor project plans, inadequate teams, team
attrition and any other reason attributable to the Successful Bidder(s) would be
computed as 0.5% per week or part thereof for the entire cost. Bidder will have to
pay to the Corporation by way of price reduction for Delay as a discount, subject to
a maximum of 10 % of Contract Value. Price reduction for delay as a discount in
commissioning is to be given in the invoice/Credit Note.
5.5.11 VALIDITY OF RATES OF PAYMENT

The offer shall be valid for a period of 180 days from the date of opening of technical bid
and the same will remain unchanged after placement of work order till completion of
the delivery of the Solution and performance of all obligations under the Contract. IOCL
shall have the right and absolute discretion to place further orders on the Successful
Bidder for the Bill of Materials in full or in part, for any future requirements within the
period of the Contract. Any such orders placed, shall be governed by the Contract and
the agreed terms after the final evaluation of the bid.
5.5.12 Exclusions
The successful bidder will be exempted from any non-compliance/delays/slippages on SLA
parameters arising out of following reasons:
i. Delay in execution due to delay (in approval, review etc.) from IOCL side. Any such delays
will be notified in written to the IOCL.
ii. Force Majeure.
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CHAPTER 6.0 COMMERCIAL TERMS AND CONDITIONS
6.1 Guarantees:
6.1.1 The bidder undertakes to indemnify/protect the Corporation against all claims, losses, costs,
damages, expenses, action suites and other proceedings, resulting from infringement of any
patent, trademark, copyright, etc. in respect of the project mentioned in the scope of work &
its components including software supplied by them. The bidder will bear all costs in such
cases.
6.1.2 The maximum liability shall be limited to 100% of the contract value except in case of fraud
and/or wilful negligence. The vendor shall not be liable for consequential losses on account
of production revenue or profit.
6.2 Acceptance by IndianOil:

6.2.1 An authorized officer of IOCL must certify & sign all the sign-off / project completion
reports and the invoice(s) for the Bill of Material including any licenses (if any) being
supplied.
6.3 Performance Bank Guarantee:

6.3.1 By way of Bank Guarantee, the vendor shall guarantee that any and all materials/services
used in execution of the Purchase Order shall be in strict compliance with characteristics,
requirements and specifications agreed upon as per scope of the work and tender terms and
conditions and that the same shall be free from any defects.
6.3.2 The successful Bidder has to necessarily furnish Performance Bank Guarantee for 5% of the
total Work Order value, valid for the warranty period plus 3 months from the
commissioning date of the project.
6.3.3 It will be responsibility of the Vendor to keep the Bank Guarantee fully subscribed. Any
shortfall in the value of the Bank Guarantee as a result of encashment by the Corporation
either in full or in part in terms of the Performance Guarantee shall be made good by the
Vendor within one week thereof. Such BG should be directly sent in a sealed envelope by the
issuing Bank.
6.4 Verification of documents:

6.4.1 Technical qualification of the bidders shall be based on document / credentials submitted by
bidder(s) in the tender. Document verification with originals shall be carried out after
opening of price bids. Recommendation for award of contract shall be made only after
verification of documents with originals of the shortlisted bidder(s). Since documents are
submitted by the bidder(s) in the tender, the responsibility of authenticity of documents
shall be with the bidder(s).
6.4.2 Shortlisted bidder(s) shall be required to present their original documents to the tender
inviting authority within a period of 7 days from the date of intimation by IOCL. In case it
is observed that if any bidder(s) submitted forged documents / credentials, necessary action
for holiday listing of the bidder(s).
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6.4.3 Bidders may note that no compensation will be paid by the IndianOil for reduction of Scope
of Work or Quantities mentioned in Price Bid.
6.4.4 Any dispute or difference arising under or in connection with this contract shall be
referred to a Sole Arbitrator as per the provisions of the Indian Arbitration and Conciliation
Act 1996 as amended from time to time.
6.4.5 Negotiations shall not be conducted with the bidders as a matter of routine. However,
Corporation reserves the right to conduct negotiations. The bidder shall confirm the
negotiations within the stipulated time. If the bidder fails to comply, IOCL reserves the
right to reject his tender at their discretion. Bidders will have to attend the office of IOCL
at Mumbai for negotiations / clarifications as required in respect of their quotation without
any commitment/obligation from IOCL. Negotiations / clarifications may also be
conducted virtually through video conferencing as decided by concerned authority.
6.4.6 IOCL shall not be bound to accept lowest or any tender and reserve the right to accept
one or more tenders in part. The decision of IOCL in this regard shall be the final.
6.4.7 Any conditional / incomplete offer or failure to follow above instructions shall lead to
disqualification even at the time of opening of bids. Providing any details of rates offered
in the technical commercial bid section will lead to disqualification of the bidder
6.4.8 As the evaluation of price bids of the technically qualified bidders will be done after
considering the implication of input tax credit, if applicable, the comparative positions of
the bidders will be arrived at manually and the auto generated comparative statement by
the system will not be considered.
6.4.9 Repeat order upto the ordered quantity could be placed within six (6) months of placement
of purchase order.
6.5 Price Schedule:
6.5.1 The GST & Other Levies is chargeable as applicable at the prevalent rates.
6.5.2 The bidder shall not omit items or leave any blanks against rate or price of any item.
Blank or omitted items will be considered ‘Nil’ and treated as having Zero value.
6.6 In case of irreconcilable conflict in any matter between the provisions in separate
contract documents concerning or governing the same aspect, precedence shall be
given to the provisions contained in the documents mentioned below in the order in
which they are set out below:
a. Formal contract
b. Minutes of Pre bid meeting / Corrigendum
c. Price bid including schedule of work/bill of quantity
d. Notice Inviting tender
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e. Special terms and condition of the tender

f. Specifications included in Technical Commercial Bid
g. General Condition of Contract(GCC)
h. General Terms & Conditions of the Tender
Any variation or amendment issued after the execution of the formal contract shall take
precedence over the formal contract and all other Contract Documents. Notwithstanding
the subdivisions of the tender document into several sections and volumes, every part of
each shall be deemed to be supplementary of every other part and shall be read with and
into the contract so far as it may be practicable to do so.
6.7 Bid Security Declaration:

Bidders have to submit the ‘Bid Security Declaration’ as per ANNEXURE - K. Bid Security
Declaration needs also to be submitted by MSEs as per PPP, CPSEs & JVs.
6.8 Initial Security Deposit:

6.8.1 The successful Tenderer shall within 10 days from the date of PO / Work Order/ LOA / LOI have
to make payment towards Initial Security Deposit as detailed below.
6.8.2 Initial Security Deposit amount shall be equivalent to 5% of the value of the PO/ Work order.
6.8.3 No claim shall be made to IndianOil in respect of interest on cash deposit or depreciation thereof.
The IndianOil shall be entitled to deduct from the deposit any loss or damage which the IndianOil
may be put to, by reason of any act or default recoverable by the IndianOil from the Vendor
and to call upon the Vendor to maintain the deposit at the original limit by making further
deposits.
6.8.4 Method of payment of the Initial Security Deposit of the Vendor shall be either of as under. Pay
Order or DD of Scheduled/Nationalized Banks OR Online payment through ePayone Portal
(Internet Banking / NEFT etc.) – https://epayone.indianoil.in/home OR Bank Guarantee as an
instrument towards Initial Security Deposit shall be accepted. Bank Guarantee is to be executed
by Nationalized / Scheduled Bank towards ISD and should be valid for the period of completion
of order plus 3 months. If needed, validity of BG should be extended by the party / Bank. Bankers
should issue such BG with a covering letter addressed to IOCL directly in a sealed cover. The
Performa of BG for Initial Security Deposit is enclosed.
6.8.5 No interest will be paid on Initial Security Deposit.
6.8.6 Option of one of above methods once exercised should under no circumstances be changed later
on.
6.8.7 The refund of Initial security deposit: The security deposit will be released after 3 months of
successful completion of rollout period after producing original receipt.
6.8.8 Forfeiture of Initial Security Deposit: All sums of compensation or other sums of money payable
by the vendor may be deducted from Initial Security Deposit. In the event of Initial Security
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Deposit being reduced from the original quantum due to recoveries, the supplier shall within 15
days of recovery, make good the deficiency in Initial Security Deposit by DD
6.8.9 IndianOil reserves the right to deduct from the Initial SD, all sums of compensation or other
sums of money payable by the vendor to IndianOil as given in tender clauses as applicable.
6.8.10 If requested by the Vendor, Initial SD can be converted to PBG provided the value of the PBG is
equal to or less than the value of the Initial SD and if the Initial SD was paid in DD / Pay Order
and the party surrenders the original SD receipts along with the request.
6.9 Validity of Rates
6.9.1 The quoted rates shall be valid for a period of six months from the date of opening of Technical
Bid till completion of contract in all respects. No escalation shall be entertained at any stage
of the contract.
6.9.2 Once the purchase order is placed and the same is accepted, the rates will be valid till the
entire scope of the tender is executed in all respects. No escalation in the rates shall be provided
during the currency of the contract.
6.10 Extension of Contract:

6.10.1 Period of contract shall be initial installation period plus warranty period of minimum 12
months or as per OEM provided, whichever is higher.
6.10.2 IOCL may extend the whole contract or part thereof with mutual consent at the same rates,
terms and conditions of present tender.
6.10.3 During the contract period any additional quantities will be at the same rate as per the initial
contract.
6.10.4 Decision to extend the contract shall be at sole discretion of IndianOil and Vendor shall not
claim any rights for extension of contract.
6.11 Delivery Period

6.11.1 Supply of items/services mentioned in the BOM of the Purchase Order should be completed
as per schedule mentioned in this tender document.
6.11.2 The time of completion of the delivery as stipulated in the delivery period shall be deemed
to be the essence of the agreement. Any delay thereof shall be compensated suitably as
given in this tender document.
6.11.3 IndianOil reserves the right to cancelling the Purchase Order for any delay exceeding the
period of maximum compensation and the Vendor shall be liable to all consequences thereof.
If the delay in delivery is due to Force Majeure the owner shall be free to act in terms under
Force Majeure Clause as given in this tender. Acceptance of services beyond the scheduled
delivery period will not be construed as condonation of delay.
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6.12 DELAYED DELIVERY & INSTALLATION:
6.12.1 In case of delay in completion, the discount is to be passed on through invoice.
6.12.2 Vendor to note that if any penalties or price adjustments appear in different places in this
document with different rates, the stricter of the rates will be applicable. In addition, any tax
incidence on penalty shall also be recovered from the vendor.
6.12.3 The work must be completed within the respective due dates. If the Successful Bidder fails on
the performance of the Agreement within the time fixed in the Agreement and does not
complete the respective work on or before the due date, the contractual price payable shall
be subject to adjustment for the delay period beyond the respective due dates as set out
below. This will be in addition to and without prejudice to the other rights available to the
IOCL.
6.12.4 Delay in deliveries may be attributed to poor project plans, inadequate teams, team attrition
and any other reason attributable to the Successful Bidder(s) would be computed as 0.5% per
week or part thereof for the entire cost. Bidder will have to pay to the Corporation by way of
price reduction for Delay as a discount, subject to a maximum of 10 % of Contract Value. Price
reduction for delay as a discount in commissioning is to be given in the invoice/Credit Note.
6.13 DEFICIENCIES IN QUALITY OR PERFORMANCE:

6.13.1 Any deficiency or deficiencies observed by IndianOil during the guarantee period or before, in
the performance or quality of the goods supplied or services rendered can separately or
collectively be subject to deduction of sums as compensation from the SD/PG/PBG amounts
deposited with IndianOil to a value equivalent to deficiencies in quality or performance.
6.14 TERMS OF PAYMENT:
6.14.1 The selected bidder shall submit invoice and other documents necessary as per the terms duly
authenticated by IndianOil official on each document to IOCL’s Punjab State Office at
Chandigarh. The Payment after deducting applicable TDS will be released IOCL’s Punjab State
Office at Chandigarh. The bidder shall be responsible for extending the validity date and claim
period of all IndianOil guarantees on account of any delay on the part of the bidder. IndianOil
shall invoke the bank guarantee before expiry of validity if work is not completed and the
guarantee is not extended, accordingly.
6.14.2 Initial Advance: No Advance payment will be made.
6.15 SCHEDULE OF PAYMENT:

6.15.1 Payment shall be made as per payment schedule defined under the scope of work.
6.15.2 Payment will be made as per details given below:

Payment will be made only against receipt of the invoices(s).
The invoice submitted by the vendor should clearly mention all tax related components.
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The selected bidder shall submit invoice and supporting documents at IOCL’s Office at Punjab
State Office, Chandigarh after which an recognized Officer of IOCL will duly authenticate each
document and release payment.
6.15.3 No payment other than the rate / amount quoted in the tender would be paid by IOCL.
6.15.4 IOCL shall make payment after deducting any TDS as applicable as per prevailing taxation rules.
6.15.5 STANDARD TAXATION CONDITIONS as defined in the relevant section will be applicable.
6.15.6 Bidders should also provide their consent for receiving payments through electronic fund
transfers from IOC.
6.15.7 Under any circumstances, the fee / payment towards any or all activities outlined above shall
not exceed the total work order value.
6.16 PRICE SCHEDULE:
6.16.1 The sample price bid format is placed at Price bid format section below.
In the price schedule, Lowest(L-1) Bid will be evaluated after deduction of applicable input tax
credit.
6.16.2 GST as applicable shall be paid at the prevalent rates at the time of invoice.
6.16.3 The bid shall be complete in all respects with the prices indicated item-wise.
6.16.4 In case the bidder has been asked to submit price bid/price implication in physical form, the use
of white/erasing fluid for correcting the rates is banned. Wherever the rates are corrected with
white/erasing fluid, the bids will be summarily rejected.
6.17 Subcontracts:
6.17.1 The Successful Bidder/Contractor shall not assign, sub-contract or sublet the whole or any part
of the work in any manner, provided the bidder may with the prior written approval of the
IOCL Engineer-in-Charge, sub-contract any particular work or part of the work to a sub-
contractor approved by the IOCL’s EIC.
6.18 Intellectual Property Rights:

6.18.1 The Intellectual Property Rights for the developed product should invariably reside with the
IOCL. This should include the all the design, release management artifacts and all other
technical and domain related documentation for the developed solution.
The IPR for the developed product / solution should not be restricted / compromised through
any legal interpretation. The solution should clearly be the property of the IOCL.
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6.19 STANDARD TAXATION CONDITIONS (STC):

The following clauses are relevant for tenders for works contract under GST Law.
Clause Description
No.
DEFINITIONS
1 Contractual period / Work Completion Period /Contractual Delivery Date / Contractual
Completion Period shall mean the Scheduled Delivery / Completion Period as mentioned in
the LOA (Letter of Acceptance) or Purchase Order or Work Order and shall also include
approved extensions, if any.
GENERAL
1 Where any portion of the GCC/any other section of tender, is repugnant to or at variance
with any provision of the Standard Taxation Condition (STC), then the provision of the STC
shall be deemed to override the provisions of the GCC and shall, to the extent of such
repugnance or variations, prevail.
2 For the purpose of this STC, the term “tax” in addition to tax imposed under CGST (Central
Tax)/SGST (State Tax)/IGST (Integrated Tax)/UTGST (Union Territory Tax)/ GST
Compensation Cess Acts, also includes any duties, cess or statutory levies levied by central
or state authorities.
3 Rate variation in Taxes and any new promulgated taxes after last date of the submission of
price bid only on the final product and/or services (applicable to invoices raised on IOCL)
within the contractual delivery date /period (including extension approved if any) shall be
on IOCL’s Account against submission of documentary evidence.
Further, in case of delay in delivery of goods and/or services, any upward rate variation in
Taxes and any new promulgated taxes imposed after the contractual delivery date shall be
to the Seller’s / Contractor’s Account.
Similarly in case of any reduction in the rate(s) of the Taxes between last date of submission
of price bid relevant to the Contract and the date of execution of activities under the
contract, the Contractor shall pass on the benefit of such reduction to IOCL
with the view that IOCL shall pay reduced duty/Tax to Govt.
4 Wherever any escalation / de-escalation linked to raw material price (Basic price excluding
taxes) is allowed as per terms of the contract, Variation to the extent related to escalation
/ de-escalation of value of material shall be allowed without Tax unless specified otherwise.
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5 It would be the responsibility of the contractor to get the registration with the respective
Tax authorities. Any taxes being charged by the Contractors would be claimed by issuing
proper TAX Invoice indicating details /elements of all taxes charged and necessary
requirements as prescribed under the respective tax laws and also to mention his correct
and valid registration number(s) along with IOCL’s registration number as applicable for
particular supply on all invoices raised on IOCL.
Contractor to provide the GSTIN number from where the supply is proposed to be
undertaken. Further the HSN Code / Service Accounting Code (SAC) as applicable for the
subject tender needs to be provided in the columns provided in the technical bid.
In case the contractor is opting for Composition scheme under the GST laws (i.e Section 10
of the CGST Act, 2017 and similar provisions under the respective State / UT law), the
contractor should confirm the same. Further the contractor to confirm the issuance of Bill
of Supply while submission of tender documents and no GST will be charged on IOCL.
In case the contractor is falling under Unregistered category, the contractor should confirm
the same.
6 The contractor would be liable to reimburse or make good of any loss/claim by IOCL towards
tax credit rejected /disallowed by any tax authorities due to non-deposit of taxes or non-
updating of the data in GSTIN network or non-filling of returns or noncompliance of tax laws
by the Contractor by issuance of suitable credit note to IOCL. In case, contractor does not
issue credit note to IOCL, IOCL would be constrained to recover the amount including
interest payable along with Statutory levy/Tax, if any, payable on such recovery.
7 Tax element on any Debit Note / Supplementary invoice, raised by the contractor will be
reimbursed by IOCL as long as the same is within the permissible time limit as per the
respective taxation laws and also permissible under the Contract terms and conditions.
Contractors to ensure that such debit Notes are uploaded while filing the Statutory returns
as may be prescribed from time to time.
8 The contractor will be under obligation for quoting/charging correct rate of tax as
prescribed under the respective Tax Laws. Further the Contractor shall avail and pass on
benefits of all exemptions/concessions/benefits/waiver or any other benefits of similar
nature or kind available under the Tax Laws. In no case, differential Tax Claims due to
wrong classification of goods and/or services or understanding of law or rules or regulations
or any other reasons of similar nature shall be entertained by IOCL.
9 In case, IOCL’s Input Tax Credit (ITC) is rejected on account of wrong levy of tax i.e.,
payment of Integrated Tax in place of Central Tax+ State/Union Territory Tax or vice versa,
the contractor is liable to make good the loss suffered by IOCL by issuance of suitable credit
note to IOCL. In case, contractor does not issue credit note to IOCL, IOCL would be
constrained to recover the amount including interest payable along with Statutory levy, if
any, payable on such recovery.
10 In case the contractor is opting for Composition scheme under the GST laws, in such event
the evaluation of his bid will be based on the Quoted Price.
In case the contractor is falling under Unregistered category, then GST liability, if any, on
IOCL will be included for the purpose of evaluation.
11 In case, IOCL is eligible to avail Input TAX Credit (ITC), the same shall be reduced from the
delivered price to arrive at the net landed cost.
12 IOCL shall reimburse GST levied as per invoice issued by the Contractor as prescribed under
section 31 of the CGST Act and respective states and Rules.
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13 To enable IOCL to avail ITC, the contractor/supplier shall furnish/submit any and all
certificates, documents and declarations as are required by IOCL to avail of the ITC with
respect to GST reimbursed by IOCL on materials sold to IOCL.
14 Invoice should be raised as per Tax Rates mentioned in the BIDs and in case at the time of
raising Invoice if the invoices raised are not as per Tax rates mentioned in the bid, payment
will be limited to the rate quoted as per BID subject to increase /decrease in Rates after
last date of submission of Price Bid provided delivery is within the Contractual period.
15 CUSTOM DUTY (These clauses will not be applicable wherever port clearances are in the
scope of IOC and IOC is to take delivery at Port) applicable for Global Tender
15.1 Custom Duty for this clause shall mean Basic Custom Duty, Additional Duty of Customs levied
under Section 3 of the Customs Tariff Act equivalent to the IGST and Education Cess and
Secondary and Higher Secondary Cess.
15.2 The contractor shall within 7 (seven) days of dispatch /shipment of any such materials
forward to the owner, the following documents.
(i) Supplier’s /Vendor Invoice indicating item wise price of the materials for the purpose
of assessing customs and other Import duties
(ii) Bill of lading/Airway Bill
(iii) Package wise packing list
(iv) Certificate of origin and other relevant documents relating to the identification of the
materials.
(v) Other relevant documents for the assessment of customs duties and the clearance of
goods through Customs.
15.3 The Contractor shall also be fully responsible for Port and Customs clearance including
stevedoring, handling, unloading, loading and storage and for satisfying all Port and Customs
formalities for the clearance of the goods, including preparation of the BILL(s) of Entry
mentioning the applicable GSTIN of IOCL and other documents required for import and
or/clearance of the goods. The applicable GSTIN shall be advised by IOCL. The Contractor
shall also be fully responsible for any delays, penalties, interest, demurrages, shortages and
any other charges and losses, if any in this regard.
15.4 The Custom Duty payable shall be reimbursed on production of supporting documents or paid
directly to the Customs Authority, as the case may be.
15.5 IOCL shall pay the CUSTOM DUTY within 1 (one) working day or specified under Customs
law, after the day on which the CONTRACTOR furnishes the complete necessary documents
including duty requisition slip along with BILL of ENTRY to the IOCL’s designated office for
release of requisite materials/ equipment from Customs.
However additional cost on account of delayed payment of Custom duty due to IOCL’ s fault
shall be paid by IOCL.
15.6 IOCL will not bear liability towards payment of safeguard duty, Anti-Dumping duty,
Protective Duty or Countervailing Duty on subsidized articles or any other such duties of
Customs imposed by the Government of India under Custom Tariff Act 1975 applicable on
such materials in India.
15.7 All other costs towards Port and Customs Clearance shall be the contractor’s responsibility
including appointment and payment to clearing agents and no reimbursement will be made
by IOCL except as quoted in the price bid.
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15.8 The contractor shall provide IOCL with all documents necessary for IOCL to claim Input Tax
Credit (ITC) of the IGST levied under Section 3 of the Custom Tariff Act. Should the
contractor fail to provide any such document(s) resulting in a shortfall in the ITC available
to IOCL, the shortfall shall be made good by the contractor by issuance of suitable credit
note to IOCL. In case the contractor does not issue credit note to IOCL, in such case, IOCL
would be constrained to recover the amount along with interest and statutory levy, if any,
and such recovery would be without pre-judice to any other mode of recovery from the
Running Account or other bills or payments to the Contractor.
15.9 The input tax credit available to IOCL will be reduced to arrive at the net Landed cost in the
hand of IOCL for evaluating the Bids.
15.10 In case the bidder is availing any exemption under the prevailing customs law, then
necessary documentary proof for availing the said exemption is required to be submitted.
In the event of non-submission of the requisite documents as per the conditions for availing
the exemption by the successful bidder, then the additional outflow on account of various
taxes and duties will be recovered from the bidder.
15.11 The Tariff Head under which the goods will fall should be clearly mentioned along with the
Custom Duty Rate at the time of submission of Bid.
16 ROAD PERMIT /WAYBILL
16.1 IOCL will issue Road Permit/Waybill, by whatever name it is called, to the Contractor only
in those cases where materials is purchased by IOCL directly and/or IOC is statutorily
required to issue the Road permit/Way Bill, by whatever name it is called. Contractor will
be under obligation for proper utilization of road permits for the specific supply and in case
of seizure of goods/vehicle; the Contractor will be wholly responsible for release and
reimburse the litigation cost to IOCL.
16.2 IOCL shall on no account be responsible for delay or hold up due to the timely non
availability of such documents as are required to be furnished by the owner to obtain the
Road Permit/Waybill, by whatever name it is called. However, IOCL shall make best efforts
to provide sufficient number of Road Permits/waybill, by whatever name it is called. On
demand to avoid any delay or hold up.
17 Works Contract / Composite Supply / Mixed Supply
17.1 Works contracts as defined under the GST law includes Contracts for Building, Construction,
Fabrication, Completion, Erection, Installation, fitting out, Improvement, Modification,
Repair, Maintenance, Renovation, Alteration or Commissioning of any immovable property
wherein transfer of goods is involved in the execution of such contracts.
Composite Supply has been defined as supply in which two or more supply of goods or service
or both or any combination are naturally bundled and supplied in conjunction with each
other in the ordinary course of Business, and then the rate as applicable for principal supply
will be applicable on the entire transaction.
Mixed supply has been defined as supplies of goods or service or both which are made in
conjunction with each other for a single price and which does not constitute a composite
supply then the rate as applicable for the highest rate will be applicable.
In view of the above various definitions under GST law, bidders are required to evaluate
the jobs to be undertaken covered under the tender and quote accordingly by taking in to
account the nature of Job read with the legal provision.
17.2 The place of supply in relation to an immovable property shall be the location at which the
immovable property is located or intended to be located. Hence the bidders have to seek
registration at the locations where the work is intended to be carried out.
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17.3 In case, IOCL is eligible to avail Input TAX Credit (ITC), the same shall be reduced from the
delivered price to arrive at the net landed cost. IOCL shall reimburse GST levied as per TAX
invoice issued by the Contractor as prescribed under respective GST Acts and Rules. In case
the contractor is not permitted to issue Tax Invoice the same should be clearly mentioned
in the price Bid.
17.4 To enable IOCL to avail ITC, the contractor/supplier shall furnish/submit any and all
certificates, documents and declarations as are required by IOCL to avail of the ITC with
respect to VAT reimbursed by IOCL on materials sold to IOCL
17.5 Invoice should be raised as per Tax Rates mentioned in the BIDs and in case at the time of
raising Invoice if the invoices raised are not as per Tax rates mentioned in the bid, payment
will be limited to the rate quoted as per BID subject to increase /decrease in Rates after
last date of submission of Price Bid provided delivery is within the Contractual period.
18 INCOME TAX
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18.1 Resident Bidders:

a) The contractor shall be exclusively responsible and liable to pay Taxes on Income arising
out of payment made out of the contract.
b) Wherever withholding tax i.e., Tax deduction at source (TDS) is applicable under the
Income tax Act, 1961 the same will be deducted from the Invoices raised and TDS
Certificate as per provision of the Income tax Act and Rules shall be issued to the
contractor.
c) PAN is mandatory. If PAN is not provided TDS would be deducted at higher rate as per
the provisions of Income Tax Act.
Non-Resident Bidder:
a) Notwithstanding anything mentioned in the contract, Letter of Acceptance, BID
Documents or any correspondences, following clauses shall be applicable with respect
to Indian Income Tax including withholding tax.
b) The CONTRACTOR shall be exclusively responsible and liable to pay all income taxes on
any payments arising out of the Contract, whether payable in India or outside India.
c) Any payment to non-resident or its permanent establishment (PE) in India which is
chargeable to tax in India attracts withholding tax in India under Income Tax Act, 1961
shall be subject to provisions of Double Taxation Avoidance Agreement (DTAA) wherever
applicable, for withholding tax purposes only.
d) Contractor shall not include withholding tax / tax deductible at source in its quoted
price. Withholding tax as applicable as per Indian Income Tax Act read with respective
Double Taxation Avoidance Agreements (DTAA) will be borne by IOCL.
e) Notwithstanding Clause “3” above, where Contractor intends to obtain a Certificate of
Lower or NIL Withholding Tax/Tax deductible at source in terms of provisions of Indian
Income Tax Act, 1961 and rules made thereunder, withholding tax/Tax deductible at
source will be deducted from amount payable under the contract as per Certificate
issued by tax authorities under Income Tax Act, 1961 and rules made thereunder.
f) In all cases whether Withholding tax/Tax deductible at source is borne by IOCL as
described in Clause “4” above or deducted from amount payable as per contract as
described in Clause “5” above, Certificate of Withholding tax/Tax deducted at source
will be provided by IOCL enabling contractor to claim credit of the same in their country
of residence.
g) To facilitate benefits of DTAA, Contractor shall provide copy of:
(i) Tax Residence Certificate (TRC),
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(ii) Form 10F as described in Rule 21AB of Income Tax Rules, 1962,
(iii)NO PERMANENT ESTABLISHMENT CERTIFICATE (NO PE) as may be required,
(iv) Permanent Account Number (PAN), if available or
(v) Declaration in lieu of PAN as per Rule 37BC of Income Tax Rules, 1962.
(vi) Any other document(s) which might be required to enable IOCL to apply Lower OR
NIL rate of withholding tax.
18.2 Wherever provisions of Tax deduction at Source (TDS) are applicable under the CGST /
SGST / UTGST/IGST Act ,2017 on supplies of goods or services or both to IOCL, tax will be
deducted from the invoice raised and deposited with the authorities by IOCL. TDS
certificate as per provisions of CGST / SGST / UTGST/IGST Act, 2017 shall be issued by
IOCL.
INCOME TAX:
A. The contractor shall be exclusively responsible and liable to pay Taxes on Income arising
out of payment made out of the contract.
B. Wherever withholding tax i.e., Tax deduction at source (TDS) is applicable under the
Income tax Act, 1961 the same will be deducted from the Invoices raised and TDS
Certificate as per provision of the Income tax Act and Rules shall be issued to the
contractor.
C. PAN is mandatory. If PAN is not provided TDS would be deducted at higher rate as per the
provisions of Income Tax Act.
6.20 CONFIRMATION OF ORDER:

6.20.1 The successful bidder shall acknowledge the receipt of the PO within 10 days from the date
of PO and shall there by confirm their acceptance of the PO in its entirety without
exceptions by returning duplicate copy of PO duly signed and stamped in token of their
acceptance. The acceptance of PO must be accompanied with requisite Security Deposit by
the successful bidder.
6.21 COMPLETE AGREEMENT:

6.21.1 The terms and conditions of the tender along with PO shall constitute the entire agreement
between the parties hereto. Changes will be binding only if the amendments are made in
writing and signed by an authorized representative of the Owner and the Vendor.
6.22 AUTHORIZED SIGNATORY:

The selected bidder shall indicate the authorized signatories who can discuss and correspond
with IndianOil, with regard to the obligations under the Contract. The selected bidder shall
submit at the time of signing the contract, a certified copy of the resolution of their Board,
authenticated by Company Secretary / proprietor, authorizing an official or officials of the
company to discuss, sign agreements/contracts with IndianOil, raise invoice and accept
payments and also to correspond. The bidder shall furnish proof of signature identification
for above purposes as required by IndianOil.
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6.23 COMPLETION TIME:

The services must be delivered as per schedule mentioned in this tender document.
6.24 PRICE:
The price shall be quoted by the Bidder in the specified Price-bid format in the GeM portal
only. Failing to upload / submit the price in the format in the GeM portal may lead to invalid
bid. The Corporation, at its sole discretion, may negotiate further. The price as finally
agreed between the Vendor and the Corporation shall be final and it shall not be subject to
escalation for any reason whatsoever. No other costs are admissible beyond the price quoted
in the price schedule. The price quoted in the price bid is considered as the maximum
payment limit for the services as per the scope described in this schedule.
6.25 PRICE ADJUSTMENT FOR DELAY IN COMPLETION:

6.25.1 The contractual price payable shall be subject to adjustment by way of Discount or by way
of Price Adjustment for the delay period beyond the due date.
6.25.2 The entire work must be completed within the stipulated time of completion. If the
contractor fails on the performance of the contract within the time fixed in the contract &
does not complete the entire work on or before the due date, the IndianOil shall be entitled
to recover, and the Vendor agrees to pay to IndianOil as and by way of Compensation Price
Adjustment as per the clause mentioned in this tender document up to an amount not
exceeding 10% of the work order value for the delay period beyond the due date. This will
be in addition to and without prejudice to the other rights available to the Corporation
under the said works contract and the general conditions of the works contract.
6.25.3 The discount is to be passed on through invoice.
6.26 FORCE MAJEURE:

6.26.1 If any time during the term of work order the performance in whole or in part by either
party of any obligation under the work order is prevented or delayed by reason of strike,
lockout, war (whether declared or not), revolution, riot, act of public enemy, terrorism,
explosions, sabotage, epidemics, quarantine restrictions, pandemic, accident, fire, flood,
tempest, earthquake, civil commotion, government action, police action, action of
municipalities, acts of god or other causes, which are entirely beyond the reasonably
control of the party (referred to as Force Majeure events), provided notice of the happening
of any such force majeure events is given by the affected party to the other within 14 days
from the date of occurrence thereof at the specified addresses, the other party shall not be
entitled to any claim for damages against the party giving such notice in respect of such
non-performance or delay in performance due to the force majeure events.
6.26.2 Should one or both the parties be prevented from fulfilling the contractual obligations by a
state of Force Majeure, lasting continuously for a period of six months, the parties shall
consult each other regarding the future implementation of the contract.
6.26.3 The mere shortage of labour, materials or utilities shall not constitute Force Majeure, unless
caused by circumstances, which are themselves Force Majeure.
6.26.4 The party claiming the existence of Force Majeure will continue to perform its obligations
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under the contract as far as is reasonably practicable and shall seek all reasonable
alternative means of performance not prevented by the Force Majeure event.
6.26.5 No ground for exemption can be invoked, if the party claiming the existence of Force Majeure
has failed to give timely notice and subsequently support it by documentary evidence.
6.27 ARBITRATION:
If any dispute or difference of any kind whatsoever shall arise between the Parties in
connection with or arising out of this Agreement, such dispute or difference shall be resolved
through arbitration as per the procedure mentioned herein below:
a. The dispute or difference shall be referred to a sole arbitrator.
b. The arbitration shall be through Indian Council of Arbitration, Mumbai.
c. The Rules of the above-mentioned Institutional Arbitration Forum shall be applicable
to the arbitral proceedings.
d. The Indian Arbitration and Conciliation Act 1996 and Arbitration and Conciliation
(Amendment) Act 2015 or any statutory modification or re-enactment thereof and the
rules made there under for the time being in force shall apply to the arbitration
proceedings under this clause.
e. The seat of arbitration shall be at Mumbai.
f. The proceedings shall be conducted in English language.
g. The cost of the proceedings shall be equally borne by the parties, unless otherwise
directed by the sole arbitrator.
h. Notwithstanding anything contained herein above (except ‘h’), upon arising of dispute
the parties may agree to refer the same to arbitration of mutually acceptable sole
arbitrator including employee of Indian Oil Corporation Ltd.
6.28 APPLICABLE LAW & JURISDICTION OF COURT:

6.28.1 The parties hereby agree that the court in the city of Chandigarh alone shall have the
jurisdiction to entertain any application or other proceedings in respect of anything arising
under this agreement or any award made by the arbitrator hereunder shall be filed in the
concerned court in the aforesaid city only.
6.28.2 The parties hereto agree that their respective rights, privileges, duties and obligations under
this contract to be executed shall be determined and be governed by the Laws of India.
6.28.3 This contract shall be governed by the Law of India from time to time in force.
6.29 CANCELLATION OF THE CONTRACT & COMPENSATION:

6.29.1 Indian Oil reserves the right to terminate this contract without giving any reasons
whatsoever with a minimum of 30 days notice period.
6.29.2 Indian Oil reserves the right to cancel the contract placed on the selected bidder and recover
expenditure incurred by Indian Oil on the following circumstances:
6.29.2.1 The selected bidder commits a breach of any of the terms and conditions of the
bid.
6.29.2.2 The bidder goes in to liquidation voluntarily or otherwise.
6.29.2.3 An attachment is levied or continues to be levied for a period of 7 (seven) days
upon the effects of the bid.
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6.29.2.4 The progress made by the selected bidder is found to be unsatisfactory by IOCL.
6.29.3 After the award of the contract, if the selected bidder does not perform satisfactorily or
delays execution of the contract, Indian Oil reserves the right to get the balance contract
executed by another party of its choice by giving 15 days notice for the same. In this event,
the selected bidder is bound to make good the additional expenditure, which Indian Oil may
have to incur in executing the balance of the contract. This clause is applicable, if for any
reason, the contract is cancelled.
6.29.4 Upon receipt of the said cancellation notice, the Vendor shall immediately discontinue all
work on the Work order and matters connected with it.
6.29.5 Indian Oil reserves the right to recover and adjust any dues payable by the selected bidder from
any amount outstanding to the credit of the selected bidder, including the pending bills and
security deposit, if any, under this contract or any other contract or order, against the
cancellation if any of the Purchase/Work Order for any of the above mentioned reasons.
6.30 NOTICES:
6.30.1 Notice or other communications given or required to be given under the Contract shall be in
writing and shall be hand-delivered with acknowledgement thereof, or transmitted by pre-paid
registered post or by recognized courier, or by facsimile, provided that where such notice is
sent by facsimile, a confirmation copy shall be sent by pre-paid registered post or by
recognized courier within five days of the transmission by facsimile, to the address of the
receiving party by the other in writing, provided any change of address has been notified at
least ten days prior to the date on which such notice has been given under the terms of the
contract.
6.30.2 Any notice or other communications shall be deemed to have validly given on date of delivery
if hand-delivered; if sent by registered post or by recognized courier, then on the expiration
of seven days from the date of posting; and if transmitted by facsimile, then on the next
business date after the date of transmission.
6.31 INDEMNITY
6.31.1 The seller shall all times indemnify the Purchaser against all claims which may be made in
respect of the said items for infringement of any right protected by Patent. Registration of
design or trade market provided always that in the event of any claim in respect of any
alleged breach of a patent, Registered design or Trade Mark being made against the
Purchaser, he shall notify the seller of the same, and the seller shall be at liberty, but at his
own expenses, to conduct negotiations for settlement or any litigation that may arise there
from.
6.32 OTHER POINTS:

Vendor shall strictly as per enclosed Proforma only, furnish Bank Guarantees for Security
Deposit / Performance Guarantee, Indemnity bonds and other Declarations.
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6.33 STATUTORY RULES & REGULATIONS

The tenderer will abide by the Rules, Regulations, Byelaws and Statutes, etc. imposed by
the Government / Semi Government and other local governing bodies for execution of
this job, including obtaining of licenses, permits etc., if any and the expenses incurred
towards this has to be borne by the tenderer.
6.34 USE OF CONTRACT DOCUMENTS, SPECIFICATIONS, DESIGN

6.34.1 The tenderer shall not, without IOCL’s prior written consent, disclose the contract or any
provision thereof or any data, findings etc. or information furnished by or on behalf of IOCL
in connection or to any person other than a person employed by the tenderer in the
performance of the purchase order. Disclosure to any such employed person shall be made in
confidence and shall extend only so as may be necessary for the purpose of such performance.
The tenderer will bind such employee to secrecy of information.
6.34.2 The tenderer shall not without IOCL’s prior written consent make use of any document or
information set out above or in this purchase order except for the purpose of performing the
purchase order.
6.35 LABOUR LAWS

6.35.1 The tenderer shall ensure compliance of all labour laws which are applicable to their
workmen and to those engaged by them (in particular the various provisions of contract
labour (Regulation and Abolition) Act 1970 and Minimum wages Act 1948) to whom any part
of the contract envisaged under this agreement is entrusted.
6.35.2 The tenderer shall be responsible for all statutory obligations and any other laws in above
regard in force from time to time regarding employment or condition of service of tenderer’s
workmen or employees.
6.35.3 The tenderer shall ensure compliance of all safety rules as required under various statutes in
India and shall strictly adhere to safety regulations of the IOCL.
6.36 PATENTS
6.36.1 The tenderer shall, subject to the limitations contained in this article, at all times indemnify
and hold IOCL harmless from all costs, damages and expenses arising out of any claim, action
or suit brought against IOCL in respect of any infringement of any patent or registered design or
any similar rights resulting from the use of any technical information, data or process or design
belonging to tenderer and / or furnished to IOCL and utilized by the tenderer in the Project.
IOCL shall promptly notify tenderer in writing of any such claim preferred or any suit or action
filed or brought against IOCL by any person for such infringement of any patent or registered
design or any such similar right held by third parties. Tenderer shall take such legal action as
may be necessary for defending the same and legal expenses that may be incurred including
Professional charges shall be paid and fully borne by the tenderer only.
6.37 WAIVER
6.37.1 Any acquiescence or waiver by IOCL of any delay, breach or default committed by the vendor
shall not be deemed to be or considered as to appeal against IOCL nor prevent IOCL from
exercising any of its rights under any of the provisions under this contract.
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6.38 ASSIGNMENTS
6.38.1 This agreement shall not be assignable by the vendor without written consent of the IOCL. The
Seller shall not sub-let or assign this contract or any part thereof without the written permission
of the Purchaser. In the event of the Seller’s sub-letting or assigning this contract or any part
thereof without such permission the Purchaser shall be entitled to cancel the contract and to
purchase the equipment/ material elsewhere on the Sellers’s account and risk and the Seller
shall be liable for any loss or damage which the Purchaser may sustain in consequence of or
arising out of such purchase.
6.39 DESIGN, SPECIFICATIONS AND PATTERNS:

6.39.1 When tenders are called for in accordance with design, specification or sealed pattern the
Seller’s tenders to supply in accordance with such design, specification or sealed pattern
shall be deemed to be an admission on his part that he has fully acquainted himself with the
details thereof and in no circumstances will any claim on his part which may arise on account
of his insufficient examination of the said design, specification or sealed pattern, be
considered.
6.40 CHARGES FOR WORK NECESSARY FOR COMPLETION OF CONTRACT

6.40.1 The Seller shall pay all charges for handling, stamping, painting, marking, protecting or
preserving patent rights, design, pamphlets, models and gauges and for all such measures as
the Purchaser may deem necessary for the proper completion of the contract, through special
provision therefore may not be made in specification.
6.40.2 IOCL shall not incur any charges towards scope of work other beyond the price schedule
submitted.
6.41 SELLER’S RESPONSIBILITY:

6.41.1 The Seller is to be entirely responsible for the execution of the contract in all respects in
accordance with the terms and conditions as specified in the acceptance of Tender and the
Schedule annexed thereto. Any approval which the Purchaser or his authorized representative
may have given in respect of the supply of said items or other particulars and the work or the
workmanship involved in the contract (whether with or without test carried out by the Seller
or the Purchaser’s representative) or acceptance by the Purchaser’s representative it shall be
lawful for the Consignee on behalf of the Purchaser to reject if it is found that the material /
services supplied by the Sellers are not in conformity with the terms and conditions of the
Contract in all respect.
6.42 CLAIMS:
6.42.1 The Purchaser shall be entitled to retain the amount of any claim of the Purchaser against the
Seller whether liquidated or unliquidated arising out of the Contract under reference, or
otherwise however, and set off the same against amount payable to the Seller under reference
or otherwise however without prejudice and in addition to the other rights of the Purchaser
to recover the amount of any claim as aforesaid.
6.43 ILLEGAL GRATIFICATION:

6.43.1 Any bribe, commission, gift or advantage given, promised or offered by the Seller or by
anybody on his behalf, to the Purchaser or any person on his behalf either friend or relative,
in relation to obtaining or execution of this particular or any other contract/s with Purchaser
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for showing favour or disfavour to any person in relation to this particular or any other
contract/s as aforesaid shall subject the seller to the cancellation of the particular and/or any
other or all contracts entered into with them by the Purchaser and also to payment of any loss
or damage resulting from any such cancellation to the like extent provided in the Agreement.
6.44 LAW GOVERNING THE CONTRACT:

This contract shall be governed by the Law of India from time to time in force.
6.45 CONSORTIUM:
Consortium is not allowed to bid.
6.46 NON-DISCLOSURE AGREEMENT:

6.46.1 Successful bidder (s) has to sign Non-Disclosure Agreement with INDIANOIL and would be
required to keep all information provided to them as “Confidential” and not disclose to any
party without obtaining prior approval from INDIANOIL even after expiry of the contract.
Successful bidder (s) has to sign the Non-Disclosure Agreement (NDA) (as given in Annexure-S)
before starting of the Assignment. If any bidder (s) disagrees to sign Non- Disclosure Agreement
their offer will be rejected.
6.46.2 After the expiry of SERVICE period / closure of Contract, Vendor should submit a non-
Disclosure undertaking for not divulging the specific document details as advised by and
marked by IOCL. In case of a demand by an authorized statutory / Legal / Govt. institution to the
vendor about sharing some information covered under Confidentiality clause / non- Disclosure
undertaking, Vendor shall seek IOCL’s permission / views regarding the same and shall be
guided accordingly.
6.47 CORRESPONDENCE ADDRESS:

All correspondence in the execution of orders placed by IndianOil against this tender
shall be addressed to:
Indian Oil Corporation Limited (M.D),

Information Systems Department,
Punjab State Office, Indian Oil Bhawan,
Plot No. 3A, Sector 19A, Madhya Marg,
Chandigarh – 160019
6.48 BILL OF MATERIAL (BOM)/ PRICE BID FORMAT

Specimen Copy of the Price Bid is given in the following few pages. These pages are
given only for information. ANY ENTRY OF ANY SORT INDICATING RATE, PRICE OR
AMOUNT in the SPECIMEN COPY OF THE PRICE BID will DISQUALIFY this “Technical &
Commercial Bid.”
Evaluation will be carried out based on net landed cost considering GST, Cess and
estimated Input Tax Credit (ITC) available to Indian Oil as envisaged and indicated in
bid document.
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Ladakh UT under CSR
The following is the Format of the PRICE BID and contains the Bill of Material (BoM).
Delive
ry
Period
(In
Item Item Unit of numb
Numb Quanti Measu er of
er Item Title Item Description ty re Consignee ID days)
Interactive Panel-1 at Interactive Panel with
Govt. Higher Secondary wall mount kit as per buycon48.iocl.chd@gembu
1 School, Tyakshi, Ladhak specifications (Annex-V) 1 Pieces yer.in 30
Govt. Higher Secondary wall mount kit as per buycon48.iocl.chd@gembu
2 School, Tyakshi, Ladhak specifications (Annex-V) 1 Pieces yer.in 30
Govt. Middel School wall mount kit as per buycon48.iocl.chd@gembu
3 Thang, Ladhak specifications (Annex-V) 1 Pieces yer.in 30
Digital Podium-1 at Govt.
Higher Secondary School, Digital Podium as per buycon48.iocl.chd@gembu
4 Tyakshi, Ladhak specifications (Annex-V) 1 Pieces yer.in 30
Higher Secondary School, Digital Podium as per buycon48.iocl.chd@gembu
5 Tyakshi, Ladhak specifications (Annex-V) 1 Pieces yer.in 30
Middel School Thang, Digital Podium as per buycon48.iocl.chd@gembu
6 Ladhak Tyakshi specifications (Annex-V) 1 Pieces yer.in 30
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CHAPTER 7.0 IMPORTANT GUIDELINES TO TENDERERS

1) Bidders are requested to carefully study all the documents / annexures and understand the
conditions, specifications etc before quoting their rates. Offers should strictly be in accordance
with the tender terms & conditions and our specifications. Indian Oil reserves the right to cancel
the tender without assigning any reason.
2) It is mandatory for every tenderer to provide all the information as set out in the tender
document irrespective of their earlier association with IOCL. Any conditional / incomplete offer
or failure to follow above instructions may lead to disqualification.
3) The Bidders shall upload legible scanned copy of necessary documents in support of required
qualification and experience along with their offer as per instruction given in the Special
Instructions to Bidders.
4) Physical/ Manual Bids shall not be accepted. Bids shall be accepted only though GeM portal. No
manual bid shall be permitted along with electronic bids. In case of receipt of manual bids apart
from specifically requested offline documents in the tender, same shall be returned to the
bidder. Additional documents received through email shall also be ignored for the purpose of
evaluation, unless specifically advised by the Tender Issuing Authority.
5) It shall be understood that every endeavour has been made to avoid errors which can materially
affect the basis of the tender and the successful bidder shall take upon himself and provide for
risk of any error which may subsequently be discovered and shall make no subsequent claim on
account thereof.
6) Tenderers are advised not to send or upload un-necessary / unsolicited documents. The same
will not be evaluated.
7) Bids should be submitted as under:

Part–I: Technical Bid complete with all technical and commercial details and documents other than
price shall be submitted essentially containing the documents in ‘List of documents to be
uploaded by the Bidder”
Part-II: “Price Bid “This part shall have only Price Schedule (BOQ) with prices duly filled in. Prices
shall be filled in the price bid format (excel sheet) provided with the tender documents (i.e.,
uploaded on GEM portal).
8) Tenders to note that price must be quoted only in the price schedule (BOQ) document.
Disclosure of any price or rate in any manner other than in the price bid will lead to
disqualification of the bid.
9) Notwithstanding the subdivisions of the tender document into several sections and volumes,
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every part of each shall be deemed to be supplementary of every other part and shall be read
with and into the contract so far as it may be practicable to do so.
10) Clarifications with respect to tender shall be obtained from IOCL.
11) Canvassing of information or submission of forged or false documents / information by any

bidder shall make their offer invalid.
12) Each tenderer can submit only one bid.

a) It is clarified that a person shall be deemed to have submitted multiple bids if he submits
more than one bid either individually or in any combination of person (individual capacity,
proprietor, affiliates, partnership, association of persons, Company). All such multiple bids shall
be liable for rejection. A person shall for this purpose mean an individual, proprietor, any
partner, association of persons, affiliate, and company.
b) A company shall for this purpose include any artificial person whether constituted under the
laws of Indian or of any other country.
c) A person shall be deemed to have bid in a partnership format or in association of persons
format if he is a partner of the firm which as submitted the bid or is a member of any association
of persons which has submitted a bid.
d) A person shall be deemed to have bid in a Company format if, the person holds more than
10% (ten percent) of the voting share capital of the company which has submitted a bid or is a
Director of the Company which has submitted a bid, or holds more than 10% (ten percent) of
voting share capital and/or is a Director of a holding Company which has submitted the bid.
Affiliates of a firm are not permitted to make separate bids directly or indirectly. Two or more
parties who are affiliates of one another can decide which affiliate will make the bid. Only one
affiliate may submit a bid. If two or more affiliates submit more than one bid, then all such
bids shall be liable for rejection.
13) Corporation reserves the right to revise/extend any Date/time from scheduled timelines of
published tender.
14) Authorization for uploading the bid:
Authority of the person uploading the bids shall be required to be submitted in the bids.
Document required showing the authority of the person uploading & submitting the bid shall be
as given in the following table:
In case of If the bid is submitted by the proprietor, no POA required. However, he
Proprietary will upload undertaking certifying that he is sole proprietor.
Concern If the bid is submitted by person other than proprietor, POA authorizing
the person to submit bid on behalf of the concern.
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In case of Company Certified copy of Board Resolution authorizing the person submitting the
bid on behalf of the company.
OR
POA and the supporting Board Resolution authorizing the person
submitting the bid on behalf of the company
In case of 16) POA along with Deed of Partnership / LLP
partnership Firm
In case of Co- 17) Copy of resolution passed as per Society Rules
Operative Society
18) In case of credentials in foreign currencies, the same will be converted to INR based on SBI TT
Selling rate as on the last day of the month previous to the one in which the tender was invited.
19) EMD bid security declarations:

Bidders to note that there shall be no requirement of paying EMD against this e-Tender.
However, all bidders shall be required to mandatorily submit the bid security Declaration in
lieu of EMD as per the standard format attached.
The requirement of submission of Bid Security Declaration shall also be applicable on bidders
who are exempted from payment of EMD (MSEs as per PPP, Startups, CPSEs and JVs).
The bid shall be summarily rejected if Bid Security Declaration in lieu of EMD is not uploaded
in GeM portal on or before tender submission date and time.
Bid Security Declaration shall be necessarily submitted as per the format given on the bidder’s
letter head.
20) Forfeiture of EMD (Not Applicable In lieu of Bid Security Declaration):

Earnest Money shall be liable to be forfeited in the following circumstances:
(i) In case the tender is accepted by IOC and the contractor fails to:-
a) Deposit the amount of initial security deposit and / or
b) Fails to execute the contract within the stipulated period and/or
c) Fails to commence work at job site within 10 (ten) days of handing over the job or
any part thereof to him and/ or
d) party backs out after placement of work order.
(ii) In case the tenderer alter / modify / withdraw their bid after submission and within the
validity period, the tender submitted by the tenderer shall be liable to be rejected and
EMD forfeited.
(iii) In case of forgery/fraud by the party, EMD is to be forfeited in addition to other penal
actions.
(iv) In case of failure of the bidder to get the documents verified as per the specified time
schedule in the tender.
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21) Any Addendum/ Corrigendum/ Sale Date Extension in respect of the tender shall be issued on
GeM portal https://gem.gov.in/ only & no separate notification shall be issued in the press.
Bidders are therefore requested to regularly visit our website to keep themselves updated.
22) Invalid Tenders:

A Tender is invalid and may be rejected in the following circumstances:
i. Does not submit the Bid Security Declaration in line with time period specified in the tender.
ii. Does not submit complete price bid in line with bid requirements.
iii. Submits the tender after due date and time.
iv. Is holiday listed or blacklisted.
v. Does not submit acceptable instruments towards EMD along with technical/commercial bid
but submits with the price bid in the case of Two Bid System of Tendering (in case of Manual
Bids).
23) Tender is also liable for rejection if the tenderer:

• Stipulates the validity period less than what is stated in the Tender Form. However, if
the Party agrees to extend the validity as required, the tender can be accepted.
• Stipulates his own conditions.
• Does not disclose the constitution of the firm with full names and addresses of all his
partners/ Directors.
• Does not fill in and sign the tender form as well as the schedule of rates, annexure,
specifications, etc.
• Does not have PF Code / Number from the Regional Provident Fund Commissioner.
• if the tenders are partly quoted
• if the tenders contain unacceptable terms and conditions
• if the tender is not according to our format
• In case of Suo Moto reduction in the prices offered by the tenderer.
• Revised price bid during validity period without being asked for.
24) Summarily rejection:

i. Late submission of the tender.
ii. Non-submission of EMD as per the terms & conditions. (Bid security declarations in lieu of
EMD)
iii. Submission of forged or false documents / information by any Tenderer shall make their offer
invalid. In addition, action shall also be taken by IOCL for forfeiture of EMD as well as putting
the Tenderer on Holiday list.
iv. The bidder has to give declaration in a prescribed format that he / it / they is / are not
under any Holiday List / Blacklist declared by the OWNER or by any Department of the State or
Central Government or by any other Public Sector Organization and that there is no inquiry in
respect of any corrupt or fraudulent practice pending against him / it / them. In case he/ it /
they are under any such list, or any inquiry is pending he/ it / they shall in the declaration give
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Ladakh UT under CSR
full details thereof.

v. The tenders of such vendors who are under the holiday / blacklist of Indian Oil will be
summarily rejected.
vi. For vendors who are under the holiday list of any Department of the State or Central
Government or by any other Public Sector Organization, if a communication is received from
the Administrative Ministry of IOCL to ban a party from dealing with IOCL, the party shall be
automatically put on Holiday list and their tender will be summarily rejected.
ix. Holiday listing by other PSUs / Government Departments shall not automatically extend to
IOCL unless the Administrative Ministry of IOCL advised for the same after undertaking due
diligence and process.
x. Bidder who are under liquidation, court receivership or similar proceedings.
xi. Bidder who are undergoing insolvency resolution process or liquidation or bankruptcy
proceeding under Insolvency and Bankruptcy Code, 2016.
xii. Bidder, whose insolvency resolution process or liquidation or bankruptcy proceeding is
initiated under the code at any stage of evaluation of the bid.
xiii. Non-withdrawal of conditions imposed in tender document & conditions imposed during
negotiations subsequent to Price Bid opening. Bidder submitting fabricated/false/forged
documents along with tender documents.
xiv. A bidder who offers unsolicited reduction in the price offer whether before or after the
opening of the price part of the tender(s)/bid(s) shall be liable to have his/its/their bid(s)
rejected. Bidders may, however, at any stage offer a reduction if such reduction is solicited or
if the OWNER gives the Bidder an opportunity to offer such reduction.
xivi. Bids from Foreign entities participating in Domestic /National tender.
25) General Condition of Contract (GCC) of GEM will be applicable for this tender.
26) Mobilization advance is not applicable for this tender.
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CHAPTER 8.0 INSTRUCTIONS TO TENDERER & PARTICULAR CONDITIONS OF

CONTRACT
1.0 STUDY OF TENDER DOCUMENTS.

1.1 Tenderer should study the tender documents carefully and understand the contract conditions,
drawings, specification, etc. before quoting.
1.2 If there are any doubts, they should get clarifications before the due date, but this shall not
be a justification for late submission of the tender or extension of opening date.
1.3 The tender bids should strictly be in accordance with our specification, terms and conditions.
2.0 FILLING OF TENDER DOCUMENTS
2.1 The tenderer shall quote the rates for all the items in the price bid only.
2.2 Tenderer must distinctly understand that they will be strictly required to conform to the
conditions of this contract as contained in each of its clauses and the plea of CUSTOM PREVAILING
will not on any account be admitted as an excuse on their part for infringement of any of the
conditions.
2.3 Tender should be strictly in accordance with specifications and other tender documents.
2.4 Any offer which does not comply with the tender conditions or contains counter conditions
may be treated as invalid.
2.5 The quoted rates shall be valid for a period as specified in the NIT.
2.6 Tenderer must not resort to unsolicited revision of Tender Document. Any type of unsolicited
revision will disqualify the tenderer.
2.7 If the successful tenderer, during specified time period, fails to accept the Letter of Intent (LOI),
work order, placed at his original quoted rates or subsequently negotiated rates, as the case may
be, the earnest money shall be forfeited.
2.8 Once the quotation is accepted and the Letter of Intent (LOI)/ purchase order is placed on the
successful tenderer, the validity will remain same till completion of delivery in all respects. No
escalation in the cost of materials, labour, transportation shall be entertained at any stage of
the contract till the job is completed in all respect.
2.9 Incomplete tenders, conditional tenders or tender not conforming to the terms and conditions
prescribed in the tender documents are likely to be rejected.
2.10 Any deviations from IOCL’s standard terms and conditions as well as Technical Data sheet,
should be brought out in giving the details of Annexure No, Page No, IOC’s requirement Vs
Vendor’s offer/views.
2.12 The Corporation is not bound to accept the lowest tender and reserves the rights to reject any
or every tender or split the order without assigning any reason whatsoever and/or to carry out
negotiations with the vendors in the manner considered suitable to the Corporation.
2.13 Any terms and conditions attached/printed overleaf of the vendors offers will not be binding on
the Corporation.
3.0 SUBMISSION OF TENDERS:
3.1 The Technical Bid, Price Bid and subsequent communications if any have to be digitally signed and
uploaded on the website before due date and time of tender submission. Indian Oil shall not be
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responsible in any way for failure on the part of the bidder to follow the instructions.
The submission of online bid as well as submission of physical documents shall be up to time as
specified in NIT.
3.2 It is mandatory for every tenderer to provide all the information as set out in the tender document
irrespective of their earlier association with IOCL. Any conditional / incomplete offer or failure to
follow above instructions shall lead to disqualification.
3.4 Tenderers are advised not to send / upload un-necessary / unsolicited / additional documents. The
same will not be evaluated.
PUTTING A PARTY ON HOLIDAY LIST

(“Party” means Bidder/ Licensor/ Tenderer/ Consultant/ Contractor/ Contractor/ Sub-contractor/ sub-
contractor/ Sub-consultant)
1. A Party may be put on holiday list in the event of any one or more of the following:
If a Party
a. Has indulged in malpractices such as bribery, corruption, fraud and pilferage, bid rigging / price
rigging
b. Is bankrupt or insolvent or is being dissolved or has resolved to be wound up or proceedings for
winding up or dissolution has been instituted.
c. Has submitted fake, false or forged documents/ certificates
d. Has substituted materials in lieu of materials supplied by IOCL or has not returned or has short
returned or has unauthorizedly disposed of materials/ documents/ drawings/tools or plants or
equipment supplied by IOCL
e. Has obtained official company information or copies of documents, in relation to the tender/
contract, by questionable methods/ means
f. Has deliberately violated and circumvented the provisions of labour laws/ regulations/ rules,
safety norms or other statutory requirements.
g. Has deliberately indulged in construction and erection of defective works or supply of defective
materials.
h. Has not cleared IOCL’s previous dues.
i. Has committed breach of Contract or has failed to perform a contract or has abandoned the
contract.
j. Has refused to accept Fax of Acceptance/ Letter of Acceptance/ Purchase Order/ Work Order
after the same is issued by IOCL within the validity period and as per agreed terms and conditions
k. After opening of Price Bid, on becoming L1, withdraws/ revises his bid upwards within the
validity period.
l. Has parted with, leaked or provided confidential/ proprietary information of IOCL given to the
party only for his use (in discharge of his obligations against an order) to any third party without
prior consent of IOCL
m. Any other ground for which in the opinion of the Corporation makes it undesirable to deal with the
party.
2. If a communication is received from the Administrative Ministry of IOCL to ban a party from dealing
with IOCL, the party shall be automatically put on Holiday list.
3. A complaint book shall be maintained by the successful contractor for lodging of complaints.
Suitable penalty shall be levied in case of noncompliance with any stipulated standard as per the
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tender conditions and shall be recovered from the RA bill.
4. No separate payment will be made by IOCL for works covered under scope of work or pre-requisites
for the contract, until and unless specifically mentioned.
5. Special conditions of contract will be read in conjunction with the general conditions of contract
and all other document forming part of this contract. Notwithstanding the subdivisions of the
document into these separate sections, every part of each will be deemed to be supplementary to
and complimentary to every other part and will be with and into the document as far as it may be
applicable to do so.
6. Where any portion of the general condition of contract is repugnant to or at variance with any
provision of special conditions of contract, the provision of special conditions of contract will be
deemed to override the provision of general conditions of contract and will be to the extent of such
repugnancy of variation prevail.
7. Any conditional / incomplete offer or failure to follow above instructions shall lead to
disqualification. Providing any details of rates offered in the technical commercial bid section will
lead to disqualification of the bidder.
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ANNEXURE - A
Acceptance of All Terms and Conditions of Tenderer
UNDERTAKING BY THE TENDERER(S)
Name of the Work

Tender Ref. No
GEM Bid No.
We confirm that we have quoted the rates in the tender considering Inter-alia the
1. Tender Document(s)
2. Additional Document(s) (if any)
3. BOQ Document (Price Bid Format)
4. Corrigendum (if any)
5. Pre- Bid Meeting Minutes (if any)
We (Name of the Tenderer) hereby

certify that we have fully read and thoroughly understood the tender requirements and accept all
terms and conditions of the tender including all corrigendum/addendum issued, if any. Our offer is in
confirmation to all the terms and conditions of the tender including all corrigendum/addendum, if any
and minutes of the pre-bid meeting. In the event our offer is found acceptable, and contract is awarded
to us, the complete tender document shall be considered for constitution of Contract Agreement.
SIGNED FOR AND ON BEHALF OF TENDERER(S)

Name of Tenderer(s)
Date:
Place:
Seal & Signature of Tenderer
NOTE: This declaration should be signed by the Tenderer's authorized representative on COMPANY LETTERHEAD
who is signing the Bid and scanned copy to be uploaded.
***********
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ANNEXURE - B
PERFORMA FOR DECLARATION ON NCLT / NCLAT / DRT / DRAT / COURT

RECEIVERSHIP / LIQUIDATION
Name of the Work

Tender Ref. No
GEM Bid No.
I/ We hereby declare that I / We / M/s declare that:
(i) I / We am / are not undergoing insolvency resolution process or liquidation or bankruptcy

proceeding as on date.
OR
(ii) I / We am / are undergoing insolvency resolution process or liquidation or bankruptcy proceeding

as on date as per details mentioned below. (Attached detail with technical bid)
(Note: Strikeout above whichever is not applicable.)
It is understood that if this declaration is found to be false, Indian Oil Corporation Ltd. shall have the
right to reject my / our bid and forfeit the EMD. If the bid has resulted in a contract, the contract will
be liable for termination without prejudice to any other right or remedy (including blacklisting or
holiday listing) available to Indian Oil Corporation Ltd.
Place: Signature of Bidder

Date: Name of Signatory
Note:
BIDDERS UNDER INSOLVENCY OR LIQUIDATION OR BANKRUPTCY PROCEEDINGS UNDER
INSOLVENCY AND BANKRUPTCY CODE, 2016
Offers from the following type of bidders shall not be considered:

a) If the bidder is undergoing insolvency resolution process or liquidation or bankruptcy proceeding
under Insolvency and Bankruptcy Code, 2016 (Code) or any other applicable law (in cases where
code is not applicable),
b) Insolvency resolution process or liquidation or bankruptcy proceeding is initiated under the
Code or any other applicable law (in cases where code is not applicable) against/by the bidder
at any stage of evaluation of the bid.
• In the event, insolvency resolution process or liquidation or bankruptcy proceeding is initiated
Page 58 of 98
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under the Code or any other applicable law (in cases where code is not applicable) against/by
the bidder, after submission of its bid but at any stage of evaluation of the bid, it will be the
responsibility of the bidder to inform IOCL within 15 days from the date of order of insolvency
resolution process or liquidation or bankruptcy proceeding passed by the Adjudicating Authority
namely, National Company Law Tribunal (NCLT) or Debt Recovery Tribunal (DRT) under the
Code or any other applicable law (in cases where code is not applicable).
• If bidder refuses or fails to share the information regarding their status of insolvency resolution
process or liquidation or bankruptcy proceeding as sought hereinabove, in their bid or at any
later stage, as applicable, their offer is liable to be rejected by IOCL and without prejudice to
any other remedy or action available with IOCL, IOCL shall forfeit the Earnest Money Deposit
provided by the bidder, in any form whatsoever.
• IOCL reserves the right to cancel/terminate the contract without any liability on the part of
IOCL immediately on the commencement of insolvency resolution process or liquidation or
bankruptcy proceeding of any party under the contract.
• In case where the bid of the L-1 bidder is rejected on the aforesaid grounds during the period
between Price-Bid-Opening and Award of Contract, then the bid of the next higher eligible
bidder will be considered for further processing.
• If bidder fails to share or misrepresents the information regarding their status of insolvency
resolution process or liquidation or bankruptcy proceeding as sought hereinabove and the
bidder’s bid results in a contract, IOCL, without prejudice to any other remedy or action
available with IOCL, shall be within its rights to terminate the resultant contract.
***********
Page 59 of 98
Ladakh UT under CSR
ANNEXURE - C
COMPLIANCE CERTIFICATE REGARDING BIDDERS FROM COUNTRIES WHICH

SHARES A LAND BORDER WITH INDIA
Name of the Work
Tender Ref. No
GEM Bid No.
Name of Bidder: ……………………………………………….
a. (i) The bidder, (Name of the bidder) is not from a country which
shares a land border with India;
(or)
‘(ii) The bidder, (Name of the bidder) is from a country,

(Name of the Country) which shares a land border with India and are registered
with the Competent Authority. Certificate of registration is attached with the bid;
(or)
‘(iii) The bidder, (Name of the bidder) is from a country,

(Name of the Country) which shares a land border with India and Government
of India has extended lines of credit or is engaged in developmental projects in this country,
(Name of the Country) and hence do not require any separate registration for
participation in this tender.
b. I have read the Clause regarding restrictions on procurement from a bidder of a country which
shares a land border with India; I certify that this bidder is not from such a country or, if from such
a country, has been registered with the Competent Authority. I hereby certify that this bidder
fulfills all requirements in this regard and is eligible to be considered. (Where applicable, evidence
of valid registration by the Competent Authority shall be attached).
c. I have read the Clause regarding restrictions on procurement from a bidder of a country which
shares a land border with India and on sub-contracting to contractors from such
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countries; I certify that this bidder is not from such a country or, if from such a country, has been
registered with the Competent Authority and will not sub-contract any work to a contractor from
such countries unless such contractor is registered with the Competent Authority. I hereby certify
that this bidder fulfills all requirements in this regard and is eligible to be considered. [Where
applicable, evidence of valid registration by the Competent Authority shall be attached].
Details of Vendor’s authorized representative
Signature :
Name :
Stamp :
GUIDELINES WITH RESPECT TO COUNTRIES SHARING LAND BORDER WITH INDIA
1. Any bidder from a country which shares a land border with India will be eligible to bid in this
tender only if the bidder is registered with the Competent Authority. Copy of the registration
certificate is to be submitted along with the bid.
2. The Competent Authority for the purpose of registration shall be the Registration Committee
constituted by the Department for Promotion of Industry and Internal Trade (DPIIT).
3. Registration should be valid at the time of submission of bids and at the time of acceptance of
bids. If the bidder was validly registered at the time of acceptance/ placement of order,
registration shall not be a relevant consideration during contract execution.
4. However, the bidders from those countries (even if sharing a land border with India) to which
the Government of India has extended lines of credit or in which the Government of India is
engaged in developmental projects may participate in this tender and they shall not require
any separate registration for the participation.
5. “Bidder” (including the term ‘tenderer’, ‘consultant’ or ‘service provider’ in certain contexts)
means any person or firm or company, including any member of a consortium or joint venture
(that is an association of several persons, or firms or companies), every artificial juridical person
not falling in any of the descriptions of bidders stated hereinbefore, including any agency
branch or office controlled by such person, participating in this tender.
6. Bidder from a country which shares a land border with India for the purpose of this Order means
(i) Any entity incorporated, established or registered in such a country; or
(ii) A subsidiary of an entity incorporated, established or registered in such a country; or
(iii) An entity substantially controlled through entities incorporated, established or registered
in such a country; or
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(iv) An entity whose “beneficial owner” is situated in such a country; or

(v) An Indian (or other) agent of such an entity; or
(vi) A natural person who is a citizen of such a country; or
(vii) A consortium or joint venture where any member of the consortium or joint venture falls
under any of the above.
7. “Beneficial Owner” in the above paragraph will be as under:
(i) In case of a company or Limited Liability Partnership, the beneficial owner is the natural
person(s), who, whether acting alone or together, or through one or more juridical
person(s), has a controlling ownership interest or who exercises control through other
means
Explanation –
a) “Controlling ownership interest” means ownership of, or entitlement to, more
than twenty five percent of shares or capital or profits of the company;
b) “Control” shall include the right to appoint the majority of the directors or to control
the management or policy decisions, including by virtue of their shareholding or
management rights or shareholders agreements or voting agreements.
(ii) In case of partnership firm, the beneficial owner is the natural person(s) who, whether
acting alone or together, or through one or more juridical person, has ownership of
entitlement to more than fifteen percent of capital or profits of the partnership;
(iii) In case of an unincorporated association or body of individuals, the beneficial owner is the
natural person(s), who, whether acting alone or together, or through one or more juridical
person, has ownership of or entitlement to more than fifteen percent of the property or
capital or profits of such association or body of individuals;
(iv) Where no natural person is identified under (i) or (ii) or (iii) above, the beneficial owner is
the relevant natural person who holds the position of senior managing official;
(v) In case of a trust, the identification of beneficial owner(s) shall include identification of
the author of the trust, the trustee, the beneficiaries with fifteen percent or more interest
in the trust and any other natural person exercising ultimate effective control over the trust
through a chain of control or ownership.
8. An “Agent” is a person employed to do any act for another, or to represent another in dealings
with third persons.
9. The successful bidder shall not be allowed to sub-contract works to any contractor from a country
which shares a land border with India unless such contractor is registered with the Competent
Authority.
10. Bidders shall submit a certificate as per the Annexure regarding their compliance to the above
conditions. If such certificate given by a bidder whose bid is accepted is found to be false, this
would be a ground for immediate termination and further legal action in accordance with law.
***********
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ANNEXURE - D
PROFORMA DECLARATION OF TENDER NOT TAMPERED
Name of the Work

Tender Ref. No
GEM Bid No.
I/We (Name of Bidder), hereby declare

that:
(i) I/We have not tampered or modified the subject tender document in any manner and before
uploading, same has been cross-checked with documents hosted on your e-portal
https://iocletenders.nic.in. In case, if same is found to be tampered/modified, I/We
understand that my/our tender will be summarily rejected and EMD/SD may be forfeited and I
am/We are liable to be banned from doing business with and/or prosecuted.
(ii) I/We, hereby confirm that if any discrepancy observed in the submitted tender even at a future
date, I/We will abide by all the terms and conditions as per all the documents hosted including
Addendums/Changes/Corrigendum, on your e-portal related with subject tender. I/We further
assure that we agree to all the decisions confirmed in Pre-Bid Conference of the subject tender.

Witness:
1) Name of witness and signature:
2) Name of witness and signature:
***********
Page 63 of 98
Ladakh UT under CSR
ANNEXURE - E
PROFORMA OF DECLARATION OF BLACKLISTING / HOLIDAY LISTING
Name of the Work

Tender Ref. No
GEM Bid No.
In the case of a Proprietary Concern:

I hereby declare that neither I, in my personal name nor in the name of my Proprietary concern, M/s
which is submitting the accompanying Bid / Tender nor any
other concern in which I am proprietor nor any partnership firm in which I am involved as a Partner
are presently on any blacklist or holiday list declared by Indian Oil Corporation Ltd. or by Ministry of
Petroleum & Natural Gas (MOPNG), nor any inquiry is pending lay Indian Oil Corporation Ltd. or MOPNG,
in respect of any corrupt or fraudulent practice(s) against me or any other of my proprietorship
concern(s) or against any partnership firm(s) in which I am or was at the relevant time involved as a
partner; except as indicated below :
( ------------------------------------------------------------------------------------------------------- )
(Here give particulars of blacklisting or holiday listing, and /or inquiry and in absence thereof
state ’’NIL")
In the case of a Partnership Firm:

We hereby declare that neither We, M/s which is submitting the
accompanying Bid/Tender, nor any partner involved in the said firm either in his individual capacity
or as proprietor or partner of any oils er firm or concern presently, are placed on any blacklist or
holiday list declared by Indian Oil Corporation Ltd. or by Ministry of Petroleum & Natural Gas
(MOPNG), nor any inquiry is pending by Indian Oil Corporation Ltd. or MOPNG, in respect of corrupt
or fraudulent practice(s) against us or any partner or any other concern or firm of which he is
proprietor or partner, except as indicated below:
( ------------------------------------------------------------------------------------------------------- )
state ’’NIL")
In the case of Company:

We hereby declare that we are presently neither placed on any holiday list or blacklist declared by Indian
Oil Corporation Ltd. Or by Ministry of Petroleum & Natural Gas (MOPNG), nor any inquiry is pending by
Indian 0il Corporation Ltd. or MOPNG, in respect of corrupt or fraudulent practice(s), except as indicated
below:
( ------------------------------------------------------------------------------------------------------- )
Page 64 of 98
Ladakh UT under CSR
state ’’NIL")
In the case of Consortium:

We hereby declare that none of the members of the Consortium are presently placed
on any holiday list or blacklist declared by Indian Oil Corporation Ltd Or by Ministry of
Petroleum & Natural Gas (MOPNG), nor any inquiry is pending by Indian Oil Corporation Ltd. or
MOPNG, in respect of corrupt or fraudulent practice (s), except as indicated below:
( ------------------------------------------------------------------------------------------------------- )
state ’’NIL")
It is understood that if this declaration is found to be false in any particular, Indian Oil Corporation
Ltd. shall have the right to reject my/our bid, and if the bid has resulted in a contract, the contract
is liable to be terminated without prejudice to any other right or remedy (including blacklisting or
holiday listing) available to Indian Oil Corporation Ltd.
Note: Bidder to submit the complete format. Strike out the option not applicable to them.
Bidder to mention the particulars of blacklisting or holiday listing, and /or inquiry and in
absence thereof state ’’NIL".
***********
Page 65 of 98
Ladakh UT under CSR
ANNEXURE - F
DETAILS OF RELATIONSHIP WITH IOC’S DIRECTORS ETC
Name of the Work

Tender Ref. No
GEM Bid No.
Tenderer should furnish the following details in the appropriate part based on their organizational structure.
Organizational Structure Part of the form
applicable
Sole Proprietor PART – A
Partnership PART – B
Company Private/Public PART – C
PART-A (APPLICABLE WHERE TENDERER IS SOLE PROPRIETOR)
1. Name of Tenderer
2. Address
Residence
Office
3. State whether tenderer is related to Yes/No *
any Director/(s) of the Indian Oil
Corporation Limited.
4. If `Yes’ to 3, State the name of IOCL’s
Director & Tenderer’s relationship
with him/her.
* Strike - out whichever is not applicable.
PART – B (APPLICABLE WHERE THE TENDERER IS A PARTNERSHIP FIRM)

1 Name of the Partnership firm
responding to the tender
2 Address
3 Name of Partners
4 State whether any of the partners is a Yes / No *
Director to the Indian Oil Corporation
Limited.
5 If `Yes’ to 4, State the name(s) of IOCL’s
Director.
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Ladakh UT under CSR
6 State whether any of the partners is Yes / No*

related to any of the Director(s) of the
Indian Oil Corporation Limited.
7 If `Yes’ to 6 State the name(s)of IOCL’s
Director & the concerned partner’s
relationship with him/her.
*Strikeout whichever is not applicable.
PART-C (APPLICATION WHERE THE TENDERER IS A PUBLIC/PRIVATE LTD. CO.)
1 Name of the Company responding to the tender
2 Address of
A Registered Office
B Principal Office
3 State whether the Company is Pvt. Ltd. Co. or
Public Ltd. Co.
4 Name of Directors of the Company
5 State whether any of the Directors of the Yes/No *
Tenderer Company is a Director of Indian Oil
Corporation Limited.
6 If `Yes’ to (5), State the name(s) of IOCL’s
Director.
7 State whether any of the Director of the Yes/No *
Tenderer Company is related to any of the
Director’s of the Indian Oil Corporation
Limited.
8 If `Yes’ to (7), State the name(s) of IOCL’s
Director & the concerned Director’s (of the
tenderer Co.) relationship with him/her.
* Strikeout whichever is not applicable.

***********
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Ladakh UT under CSR
DETAILS OF EMPLOYING RETIRED DIRECTOR/s OF IOCL

(APPLICABLE FOR ALL TYPE OF FIRMS)
Name of the Work

Tender Ref. No
GEM Bid No.
Tenderer is required to state whether they have employed any retired Director and above rank
officer of Indian Oil Corporation Ltd in their firm. If so, details hereunder to be submitted.
Otherwise, the declaration shall state that “No Director or above rank officer who has retired from Indian
Oil Corporation Ltd. is employed with the tenderer ’s firm.”
1 Name of the person:

2 Post last held in IOCL:
3 Date of retirement:
4 Date of employment in the
firm:

Note:
A separate sheet may be attached, if the above is not sufficient.
Strike out whichever not applicable. If the tenderer employs any person subsequent to signing the above
declaration and the employee/s so appointed happen to be the near relatives of the officer / Director
of the Corporation / Central or State Govt., the tenderer should submit another declaration furnishing
the name/s of such employee/s who is / are related to the officer/s of the Corporation / Central / State
Governments.
The list of Directors of Indian Oil Corporation Limited is available in Indian Oil website:
https://iocl.com/pages/our-leadership
***********
Page 68 of 98
Ladakh UT under CSR
ANNEXURE - G
UNDERTAKING FOR BUSINESS TRANSACTION STATUS OF BIDDERS

Name of the Work
Tender Ref. No
GEM Bid No.
Bidder Name:
I/We, hereby declare that:
(i) We hereby confirm that we have not transferred our ownership rights either in whole or in part
to another entity or under process of transfer.
(ii) I/We have transferred my/our ownership rights in M/s in
whole/part to other entity/ entities as per details below:
S. No. Name of Entity/Entities % of Ownership Transferred
(iii) I/We are in process of transferring my/ our ownership rights in M/s
whole/part to other entity/ entities as per details below:
S. No. Name of Entity/Entities % of Ownership Transferred
I/We understand that IOCL reserves the right to reject the tender of any entity, which has
transferred its ownership rights in whole or in part or which is in process of transfer without
assigning any reason for such rejection.
I/ We also understand that failure or refusal to share the information regarding their status of any
kind of business transfer process/restructuring etc, in this tender or at any later stage, as applicable,
my/our tender is liable to be rejected by IOCL and without prejudice to any other remedy or action
available with IOCL, IOCL shall suspend the bidder from being eligible for bidding/ award of all future
contract (s) of Indian Oil Corporation Limited for a period of one year from the date of committing
this breach under this clause.
Place: Signature of bidder

Date:
Page 69 of 98
Ladakh UT under CSR
Note:
(i) Tenders who have transferred their ownership rights either in whole or in part to another entity
or under process of transfer shall intimate the same to IOCL in their letter head while submitting
the bid. IOCL reserves its right to reject the tender of any entity, which has transferred its
ownership rights in whole or in part or which is in process of transfer without assigning any
reason for such rejection.
(ii) If the tenderer refuses or fails to share the information regarding their status of any kind of
business transfer process/restructuring etc, in their tender or at any later stage, as applicable,
their tender is liable to be rejected by IOCL and without prejudice to any other remedy or
action available with IOCL. IOCL shall forfeit the Earnest Money Deposit provided by the
tenderer, in any form whatsoever. For above, Bidder to give undertaking in his letter head
whether he/she has transferred his/her ownership rights either in whole or in part to another
entity or under process of transfer.
***********
Page 70 of 98
Ladakh UT under CSR
ANNEXURE - H
PARTICULARS OF BIDDER FIRM
Name of the Work
Tender Ref. No
GEM Bid No.
Name of the Bidders

firm
Type of Firm o Proprietorship
o Partnership
o Private Limited Company
o Co-operative Society
o Others (please specify) ……………………………………………..
Name(s) of Proprietor 1.
/ Partners / Directors 2.
/ Members 3.
4.
5.
6.
Certificate of
Incorporation
Name of the
Authorised Signatory
Page 71 of 98
Ladakh UT under CSR
Details of shareholders Total No of Shares of the firm: ………………………………….

of firm holding at least Total No of Voting Share of the firm: ………………………..
10% of share capital Sl Name of Total No Total % of
(Applicable in case of Shareholders of No of total
company) Shares Voting Voting
held Share share
held
1
2
3
4
5
6
7
8
9
10
Please specify
whether Registered /
Unregistered /
composition scheme
for GST.
Please specify
whether Resident /
non-resident as per
Income Tax rules.
***********
Page 72 of 98
Ladakh UT under CSR
ANNEXURE - I
UNDERTAKING ON NO MULTIPLE BIDDING
Name of the Work

Tender Ref. No
GEM Bid No.
I/ We, the authorized signatory of bidder M/s ........................................... participating in the

subject Tender Ref. No ............................... for the job of
… .............................................................................................. , do hereby declare:
(i) I/We have not submitted multiple bids. i.e., more than 1 bid either individually or in any
combination of person (individual capacity, proprietor, affiliates, partnership, association of
persons, Company).
(ii) I/We am aware that, in case found that such multiple bids are submitted, all such bids are
liable for rejection.
Place: Signature of bidder

Date:
***********
Page 73 of 98
Ladakh UT under CSR
ANNEXURE - K
Format of Bid Security Declaration from bidders in lieu of Earnest Money

Deposit / Bid Security
(To be submitted along with bid documents on Letterhead of bidder, duly signed)
Name of the Work

Tender Ref. No
GEM Bid No.
Format of bid Security Declaration from bidders in lieu of Earnest Money Deposit / Bid Security (on
bidders’ Letter head)
I / We, the authorized signatory of M/s , participating in the subject Tender

No.: , for the job of , do hereby declare that in the
event:
I / We withdraw / modify our bid during the period of bid validity
OR
I / We commit any other breach of tender conditions / contract which would have otherwise
attracted forfeiture of EMD
OR
I / We fail to / refuse to initiate the execution of the awarded Contract as per the terms of the
contract
then I / we could be debarred from being eligible for bidding / award of all future tender (s) of Indian
Oil Corporation Limited for a period as applicable per the Incident Management Policy of GeM.
Signature and seal of authorized signatory of bidder
Name of authorized signatory:
***********
Page 74 of 98
Ladakh UT under CSR
ANNEXURE - L
INDEMNITY BOND UNDERTAKING FOR PF (FOR WORKS)

(On acceptance of tender, this undertaking shall be submitted on non-judicial stamp paperof
appropriate value)
Name of the Work

Tender Ref. No
GEM Bid No.
THIS INDEMNITY BOND/ UNDERTAKING executed at .................................. this

……………………………………… day ……………………….…………… of …………………………………….…….by M/s.
……………………………………………………………………………………………………. hereinafter called “The
Contractors”(which expression shall mean and include, if the context so admits, the partnersor partner
for the time being of the Firm and their or his respective heirs, executors and administrators; its
successors and assigns in law) in favour of INDIAN OIL CORPORATION LIMITED, a Company incorporated
under the Company Act 1 of 1956 and having its RegisteredOffice at INDIAN OIL BHAVAN, G-9, Ali Yavar
Jung Marg, Bandra (East), Mumbai 400 051, hereinafter called “The Corporation” (which expression shall
include its successors and assignsin law).
AND WHEREAS the Contractors are bound by law to comply with the provisions of various Labour Laws
like Inter State Migrant Workmen (Regulation of Employment and Conditions of Service) Act 1979,
Contract Labour (Regulation and Abolition) Act 1970, Employees Compensation Act 1923, Employees
State Insurance Act as also the Provident Fund Act by theContractors but in the event of violation of
the provisions of various amenities and facilities to the workers under the different labour laws, not
only the Contractors but also the Corporation as the principal employer becomes liable for the acts of
omissions and commissionby the Contractors.
IT IS THEREFORE THE INTENT OF THIS INDEMNITY BOND UNDERTAKING BY THE CONTRACTORS

to indemnify and keep indemnified the Corporation as stated hereinafter:
1. The Contractors hereby undertake to furnish a certificate with regard to the number of labourers
employed by them in Corporation and in other organization throughout the country to the location
in-charge of the Corporation where the work is being executed bythe Contractors.
2. The Contractors hereby confirm and state that they undertake to furnish the licence under
Contract Labour (R&A) Act 1970 as amended from time to time, if applicable, fromthe competent
authority to the Corporation’s representative.
3. The Contractors hereby undertake to keep proper record of attendance of his labourers and provide
a copy of the pay sheets officer nominated by the Corporation for supervisionof the payment of
wages made to the labourers by the contractors.
Page 75 of 98
Ladakh UT under CSR
4. The Contractors state that they are fully aware of the provisions of the Provident Fund Act and
the rules made thereunder and will ensure compliance under the Act.
5. The Contractors hereby undertake and agree that in the event of any claim on account of
P.F. liabilities arising in future, they shall keep the Corporation duly indemnified againstall losses,
damages, charges, expensed, penalties, suits or proceedings which the Corporation may incur,
suffer or be put to on that account.
6. The Contractor hereby agree, confirm and declare that they have fully complied and willcomply
with the provisions of various labour laws, particularly those referred to herein above and that no
violation of the provisions of various amenities and facilities to the workers under different laws
has been done by them and in the events of any past or future violation of the various labour laws
the contractors shall indemnify and keep the Corporation duly indemnified against all losses,
damages, costs, expenses, penalties, suitsor proceedings which the Corporation may incur, suffer
or be put to.
7. The Contractor hereby agree that the aforesaid indemnity undertaking is in addition to and not in
substitution of the terms and conditions contained in the Empanelment documents and the
Agreement executed by the Contractors with the Corporation.
8. The Contractors hereby confirm, agree and record that these terms of undertaking and indemnity
shall be irrevocable and unconditional and shall be binding on their heirs, executors,
administrators, and legal representative and shall ensure for the Corporation’sbenefit and for the
benefit of its successors and assigns.
Signature:
Name & Address:
***********
Page 76 of 98
Ladakh UT under CSR
ANNEXURE-M
“SAFETY DECLARATION”
(To be executed on award of LOA/contract)
(On letter head of bidder)
Name of the Work
Tender Ref. No
GEM Bid No.
I/We hereby declare and confirm that:

1. I/We shall strictly adhere to safety standards stipulated in the Safety Practices during
construction stipulated in the Oil Industry Safety Directorate (OISD) without exception.
2. I/We shall provide, without any exception, safety helmets & safety shoes to all our
employees/workmen/ labourers working at IOC locations (Retail Outlets, Consumer Outlets,
Depots, Terminals, AFS’s or any other location not specified here) for the purposeof rendering
services to the Corporation under the subject Contract
3. I/We shall provide, without any exception, Safety Belts to all our workmen/ labourers working
at heights (Including building roof top, canopy roof top etc) for the purpose of rendering
services to the Corporation under the subject Contract
4. I/We have read and understood the provisions of Clause 16 of the Special Terms & Conditions
of Contract regarding safety at worksites.
5. I/We shall be bound to pay a penalty of Rs. 5000/- for every incident of non-provision of
safety shoes/ safety helmet/ safety belts occurring during the pendency of the contract.
6. I/We shall take safe height working permit for working at heights.
7. I/We shall be solely responsible for any accident resulting from unsafe practices or due to
non-adherence to safety standard stipulated by the OISD. Any injury / loss of life resulting
from the above shall be solely at our risk & cost and we shall bear and pay solely and
absolutely all costs, charges and expenses including legal charges incurred in this connection.
8. That the Corporation is not bound to be responsible, legally or otherwise, for any acts and/or
consequences of unsafe practices during execution of works during the pendency of the
contract.
9. The person signing this declaration is the authorized signatory.

***********
Page 77 of 98
Ladakh UT under CSR
ANNEXURE - N
UNDERTAKING FOR NON·ENGAGEMENT OF CHILD LABOUR (FOR WORKS)

(To be executed on award of LOA/contract )
(On letter head of bidder)
I/ We hereby declare that:
a) We are committed to elimination of child labour in all its forms.
b) Neither we nor any of our nominated sub-contractor(s) are engaging Child Labour in any of our work(s)
in terms of the provisions of The Child Labour (Prohibition and Regulation) Act, 1986 and other applicable
laws.
c) We as well as our nominated sub-contractor(s) undertake to fully comply with provisions of The Child
Labour (Prohibition and Regulation) Act, 1986 and other applicable labour laws, in case the work is
awarded to us.
d) It is understood that if I/We, either before award or during execution of Contract, commit a
transgression through a violation of Article b /c above or in any other form, such as to put my/our
reliability or credibility in question, the Owner is entitled to disqualify us from the Tender process or
terminate the Contract, if already executed or exclude me / us from future contract award processes.
The imposition and duration of the exclusion will be determined by the severity of transgression and
determined by the Owner. Such exclusion may be for a period of 1 year to 3 years as per the procedure
prescribed in the guidelines for holiday listing of the Owner.
e) I/We accept and undertake to respect and uphold the Owner's absolute right to resort to and impose
such exclusion.

***********
Page 78 of 98
Ladakh UT under CSR
ANNEXURE - O
FORMAT FOR GIVING CONSENT AND BANK DETAILS ON LETTER HEAD

(To be submitted on award of work)
Payment system to Vendors through Electronic Modes such as EFT, RTGS etc. has been introduced by
the Corporation. For availing this facility, a consent letter from the Vendor as also the Bank Account
details of the Vendor is required.
Dated:
To,
M/s Indian Oil Corporation Ltd.
Marketing Division, Head Office, Bandra East, Mumbai. Dear
Sir,
With reference to your advice, we hereby agree to accept the payment of our bills through
“RTGS/NEFT/Electronic Mode”.
The desired bank account details are given below:
1. Vendor Code allotted by IOCL in SAP
2. Name of Beneficiary (i.e IOCL Vendor)
3. Name of the Beneficiary’s Bank
4. Address of the Beneficiary’s Bank Branch
5. Contact details of Branch with STD Code
6. Beneficiary’s Bank Account No. (as per cheque copy)
7. Beneficiary’s Account Type (SB/CC/CA)
8. Beneficiary’s Bank IFSC Code (11 Digit)
9. Mobile No of Beneficiary (One Number only)
10. E-Mail Id of Beneficiary (One Mail Id only)
A blank cancelled cheque leaf relating to the above bank account is enclosed for verifying the accuracy
of the bank account details.
I hereby declare that the particulars given above are correct and complete. I agree to receive
transactional SMS / E-Mail Alerts from IOCL with regard to my bill payments.
(Signature of Account Holder)
Seal of the Vendor
Encl: Cancelled Cheque
**** We hereby confirm that the above bank account details of beneficiary are correct in all respects
and the account of Beneficiary (IOCL vendor) is maintained at our bank branch.
(Name of Bank & Branch)
Authorized Signatory
**** Verification required only in case vendors name is not printed/appearing on the cancelled cheque
leaf being submitted to IOCL office.
***********
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ANNEXURE - P
BANK GUARANTEE PROFORMA IN LIEU OF SECURITY DEPOSIT
(ON STAMP PAPER OF APPROPRIATE VALUE)
Purchase Contract no: __________________________

___________________________
Bank Guarantee No.
Date: _________________________
Amount: _________________________
Valid upto: __________________________
INDIAN OIL CORPORATION LIMITED (MARKETING DIVISION)

(Address of IOCL office as specified in tender)
………………………………………………………………………….
………………………………………………………………………….
1. In consideration of the INDIAN OIL CORPORATION LIMITED, having its Registered Office at G-9, Ali Yavar
Jung Marg, Bandra (East), BOMBAY- 400 051 (hereafter called “the Corporation”) having agreed to exempt
M/s. _________________________________ having its office at __________________ (hereinafter called
“the said Sellers” ) from the demand under the terms and conditions of a Purchase Contract No
MM/______________ dated ___________ made between the Corporation and
______________________________ (hereinafter called “the said Agreement”), of Security Deposit for the
due fulfilment by “the said Seller” of the terms and conditions contained in the said purchase order, on
production of a bank Guarantee of Rs____________ (Rs. ____________________________________only).
We, _________________________________________ hereinafter referred to as “the Bank” (at the request
of M/s. _______________________________ (Seller) do hereby undertake to pay to the Corporation an
amount not exceeding Rs. _______ (Rs. ______________________________________________) against any
loss or damage caused to or suffered or would be caused to or suffered by the Corporation by Reason of
any breach by the said Vendors of any of the terms of conditions contained in the said Purchase Contract
Agreement.
2. We _____________________________________ (indicate name of the Bank) do hereby undertake to pay

the amounts due and payable under this guarantee without any demur, merely on a demand from the
Corporation stating that the amount claimed is due by way of loss or damage caused to or suffered by the
Corporation by reason of breach by the said Vendors of any of the terms or conditions contained in the
said Purchase contract or by reason of the sellers’s failure to perform the said purchase Contract. Any
such demand made on the Bank shall be conclusive as regards the amount due by the Bank under this
guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding Rs.
__________ (Rupees __________________________________________________________ )
3. We ____________________________ (indicate name of bank) undertake to pay to the Corporation any
money so demanded not withstanding any disputes raised by the Seller in any suit or proceeding pending
before any court of Tribunal or Arbitrator relating thereto our liability under this present being absolute
and unequivocal. The payment so made by us under this bond shall be valid discharge of our liability for
payment there under and the Sellers shall have no claim against us for making such payment.
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4. We, ____________________________ (indicate name of the Bank) further agree that the guarantee
herein contained shall remain in full force and effect during the period that would be taken for the
performance of the said Purchase Contract and that it shall continue to be enforceable till all the dues of
the Corporation under or by virtue of the said Purchase Contract have been fully paid and its claims
satisfied or discharged or till the Corporation certifies that the terms and conditions of the said Purchase
Contract have been fully and properly carried out by the said Seller and accordingly discharge this
guarantee. Unless a demand or claim under this guarantee is made on us in writing on or before
__________________we shall be discharged from all liability under this guarantee thereafter.
5. We, ___________________________ (indicate name of the Bank) further agree with the Corporation
that the Corporation shall have the fullest liberty without our consent and without affecting in any manner
our obligations hereunder to vary any of the terms and conditions of the said Purchase Contract or to
extend time of performance by the said Seller from time to time or to postpone for any time or from time
to time any of the powers exercisable by the Corporation against the said Seller and to forebear or enforce
any of the terms and conditions relating to the said Purchase Contract and shall not be relieved from our
liability by reasons of any such variation, or extension being granted to the said Seller or for any
forbearance act or omission on the part of the Corporation or any indulgence by the Corporation to the
said Seller or by any such matter or thing whatsoever which under the law relating to sureties would but
for this provisions have effect of so relieving us.
6. This guarantee will not be discharged due to the change in the constitution of the Bank or the Seller.
7. We, ____________________________ (indicate name of the Bank) lastly undertake not to revoke this
guarantee its currency except with previous consent of the Corporation in writing.
Dated the ___________________ day of ____________20__.
FOR_____________________________________________ (Indicate the name and address of the Bank)
DATE:
SEAL:
PLACE:
***********
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ANNEXURE - Q
PROFORMA OF PERFORMANCE BANK GUARANTEE

(ON STAMP PAPER OF APPROPRIATE VALUE)
INDIAN OIL CORPORATION LIMITED (MARKETING DIVISION)

(Address of IOCL office as specified in tender)
………………………………………………………………………….
………………………………………………………………………….
WHEREAS Indian Oil Corporation Limited having it's registered office at G-9, Ali Yavar Jung Marg,
Bandra (East), Mumbai -51 (hereinafter called the ‘CORPORATION’ which expression shall include
its successors, assigns) has placed a Purchase Order No. dated. on
Messrs. having its Registered
Office at
(hereinafter called ‘ the Suppliers’ which expression shall in so far as the
context admits include their successors and assigns) for the purchase of
on terms and conditions mentioned in the said Purchase Order.
AND WHEREAS in terms of Clause No. of the said purchase order the Suppliers are required
to submit a Bank Guarantee for 5% of the Order value amounting to Rs.
towards the performance of the units during the warranty period spelt out in the said order : AND
WHEREAS we , the Bank (hereinafter called the ‘Bank’ which
expression shall include its successors assigns) on the request made by the Suppliers have agreed
to give the required Bank Guarantee aforesaid.
NOW THIS INDENTURE WITNESSETH that it is agreed by and between the parties hereto as
follows:
1. We, the Bank so as to bind ourselves and our successors and assigns do hereby irrevocably
undertake and guarantee performance of the units that may be supplied by the suppliers
under the above said Purchase Order and do hereby irrevocably undertake to pay to you on
demand in writing without demur and without reference to the Suppliers all and any sums
of money at any time or from time to time demanded by you upto an aggregate limit of Rs.
which being the 5% value of the above said Purchase Order if all or
any of the Units that may be supplied by the Suppliers fail/s in their warranty period
mentioned in the Contract.
2. We, further, agree that the guarantee herein contained shall remain in full force and effect
upto and until the date of completion of the warranty period mentioned in the Contract
which is 18 months from the date of commissioning or 24 months from date of receipt
whichever is earlier, provided always that notwithstanding anything heretofore contained
the liability of the Bank hereunder shall remain valid till after
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which date it will automatically lapse unless a demand is made by the Corporation before
that date.
3. Although as between the Bank and Suppliers the Bank is the guarantor only, the Bank agrees
and confirms that as between itself and the Corporation, the Bank shall be primarily liable
for the payment of the amount/s that may be claimed by the Corporation by virtue of this
guarantee and that the Bank shall be treated as the principal debtor. the payment of the
amount/s that may be claimed by the Corporation by virtue of this guarantee and that the
Bank shall be treated as the principal debtor.
4. We further agree that the Corporation shall have the fullest liberty without affecting in
any manner our obligations hereunder and without reference to us to vary any of the terms
and conditions of the said Contract and / or to extend time of performance by the Suppliers
from time to time or to postpone for any time or from time to time any of the obligations
of the Suppliers or powers exercisable by the Corporation against the Supplier and / or
forbear or enforce any of the terms and conditions of or relating to the said contract, and
that we shall not be released from our liability under this guarantee / undertaking by
reasons of any such variation or extension being granted to the said Supplier or for any
forbearance and/or omission on the part of the Corporation or any indulgence by the
Corporation to the Supplier.
5. The Bank will not be entitled to any of the rights conferred on Sureties by Sections
133,134,135,139 and 141 of the Indian Contract Act,1872.
6. The Bank will not require any proof or judgement, document, decree or any direction from
any Court/Arbitrator or otherwise to substantiate the claims of the Corporation against the
Suppliers. The right of the Corporation under this guarantee will not be affected by reason
of any pending proceeding before any Court or Arbitrator.
7. Notwithstanding anything contained herein before our liability under this Guarantee is
restricted to Rs. .
8. We further agree that this Guarantee shall not be affected by any change in the
Constitution of the Bank or the Suppliers.
Signed this day of
Yours faithfully,
For Bank
Signature
Specimen Sign. no.
Name & Designation
Name of the Branch
***********
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ANNEXURE - R
FORM OF CONTRACT
(On non-judicial stamp paper of appropriate value)
(To be executed on award of Contracts)
THIS CONTRACT made at Mumbai this day of 201 BETWEEN INDIAN OIL
CORPORATION LTD., a Government of India Undertaking registered in India under the Indian Companies
Act 1956, having its registered office at G-9, Ali Yavar Jung Marg, Bandra (East), Bombay- 400 051 and
the Headquarters at G-9, Ali Yavar Jung Marg, Bandra (East), Bombay- 400 051 Mumbai (hereinafter
referred to as the "OWNER" which expression shall include its successors and assigns) of the One Part;
AND carrying on business in sole proprietorship/ carrying on business in partnership
under the name and style of a Company registered in India under the Indian
Companies Act, 1913/ 1956 having its registered office at (hereinafter
referred to/ as collectively referred to as the "Contractor" which expression shall include his/ their/
its executors, administrators, representatives and permitted assigns/ successors and permitted assign)
of the other part:
WHEREAS
The OWNER desires to have executed the work of more
specifically mentioned and described in the contract documents (hereinafter called the 'work' which
expression shall include all amendments therein and/ or modifications thereof) and has accepted the
tender of the CONTRACTOR for the said work.
NOW, THEREFORE THIS CONTRACT WITNESSETH as follows:
ARTICLE – 1
Contract Documents
The following documents shall constitute the Contract documents, namely
(a) This contract;
(b) Tender documents as defined in the General Instructions to Tenderers;
(c) Letter of Acceptance of Tender along with Fax/ Telegram of Intent.
A copy of each of the Tender Documents is annexed hereto and the said copies have been collectively
marked Annexure 'A' while a copy of the letter of Acceptance of Tender along with annexures thereto
and a copy of Fax/Telegram of Intent dated are annexed hereto and said copies have been
collectively marked as Annexure 'B".
ARTICLE – 2
Work to Be Performed
The CONTRACTOR shall perform the work upon the terms and conditions and within the item specified
in the Contract documents,
ARTICLE – 3
Compensation
1.1 Subject to and upon the terms and conditions contained in the Contract documents, the OWNER
shall pay CONTRACTOR compensation as specified in the Contract documents upon the satisfactory
completion of the work and/ or otherwise as may be specified in the Contract documents.
ARTICLE – 4
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Jurisdiction
Notwithstanding any other court or courts having jurisdiction to decide the question(s) forming the
subject matter of the reference if the same had been the subject matter of a suit, any and all actions
and proceedings arising out of or relative to the contract (including any arbitration in terms thereof)
shall lie only in the court of competent civil jurisdiction in this behalf at (where this Contract
has been signed on behalf of the OWNER) and only the said Court(s) shall have jurisdiction to entertain
and try any such action(s) and/ or proceeding(s) to the exclusion of all other Courts.
ARTICLE – 5
Entire Contract
The Contract documents mentioned in Article - I hereof embody the entire Contract between the
parties hereto, and the parties declare that in entering into this Contract they do not rely upon any
previous representation, whether express or implied and whether written or oral, or any inducement,
understanding or agreements of any kind not included within the Contract documents and all prior
negotiations, representations, contacts and/ or agreements and understandings relative to the work
are hereby cancelled.
ARTICLE – 6
Notices
Subject to any provisions in the Contract documents to the contrary, any notice, order or
communication sought to be served by the CONTRACTOR on the OWNER with reference to the Contract
shall be deemed to have been sufficiently served upon the OWNER (notwithstanding any enabling
provisions under any law to the contrary) only if delivered by hand or by Registered Acknowledgment
Due Post to the Engineer in- Charge as defined in the General Conditions of Contract.
Without prejudice to any other mode of service provided for in the Contract Documents or otherwise
available to the OWNER, any notice, order or other communication sought to be served by the OWNER
on the CONTRACTOR with reference to the Contract, shall be deemed to have been sufficiently served
if delivered by hand or through Registered Post Acknowledgement Due to the principal office of the
CONTRACTOR at or to the CONTRACTOR's representatives as referred to in the
General Conditions of Contract forming part of the Contract Documents.
ARTICLE-7
Waiver
No failure or delay by the OWNER in enforcing any right or remedy of the OWNER in terms of the
Contract or any obligation or liability of the CONTRACTOR in terms thereof shall be deemed to be a
waiver of such right, remedy, obligation or liability, as the case may be, by the OWNER and
notwithstanding such failure or delay, the OWNER shall be entitled at any time to enforce such right,
remedy, obligation or liability, as the case may be.
ARTICLE-8
Non-Assignability
8.1 The Contract and benefits and obligations thereof shall be strictly personal to the CONTRACTOR
and shall not on any account be assignable or transferable by the CONTRACTOR.
IN WITNESS WHEREOF the parties hereto have executed this Contract in duplicate the place, day and year
first above written
SIGNED AND DELIVERED for and on behalf of INDIAN OIL CORPORATION LTD.
by..........................................
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in the presence of
1.
2.
SIGNED AND DELIVERED for and on behalf of
. ........................................ (CONTRACTOR)
by..........................................
(This day of 20 )
in the presence of
1.
2.
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ANNEXURE - S
FORMAT FOR NON-DISCLOSURE AGREEMENT (NDA)

To Be Submitted By Successful Bidder
(On non-judicial stamp paper of appropriate value)
NON-DISCLOSURE AGREEMENT
THIS AGREEMENT is made this <Date > between:
INDIAN OIL CORPORATION LTD., a company registered in India under the Indian Companies
Act, 1956 having its registered office at G-9, Ali Yavar Jung Marg, Bandra (East), Mumbai- 400
051 (hereinafter referred to as the “Corporation” which expression shall include its successors
and assigns) of the one part AND
… ........................... , ( no & Address
---------------(hereinafter referred to as “ ..... ” which expression shall include its successors
and assigns) of the other part ;
WHEREAS the Corporation with an objective of providing secure and reliable business
information to its stakeholders has commenced security assessment of its server.
AND WHEREAS the Corporation has, under the contract dtd ------------- (hereinafter referred 'the
Contract'), awarded the Contract to <ORG NAME> towards < Name of work >
AND WHEREAS for the performance under the said assessment, <ORG NAME> will be exposed to and
made available substantial proprietary and confidential information (as hereinafter defined)
which the Corporation has developed, acquired and / or accumulated and / or will develop,
acquire and / or accumulate based on recommendations ;
ANDWHEREAS the Corporation would like to ensure the confidentiality of such disclosures and
the proprietary interests therein and in any customization of the products of any other services
and/or development performed by <ORG NAME>pursuant to the said <Name of work
> or that <ORG NAME>may be exposed to or that may be made available to it pursuant
thereto;
NOW, THEREFORE, in consideration of the said premises, the parties hereto agree as follows:
1. Unless repugnant to the subject or context thereof, the following expressions hereinused shall
have the meanings hereunder respectively assigned to them, namely:
i. “Confidential Information” shall include any and all information, material, ideas and concepts,
whether proprietary or not, in whatever form, tangible and intangible known or available to or
acquired or developed by or for or accumulated by the Corporation or otherwise forming part of
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Ladakh UT under CSR
the pool of knowledge or information of the Corporation or applied by the Corporation for the
conduct of its business or affairs and/or in formulation of its business and management strategies
including (but not limited to) the following:
a. Parameters and information relative to the design, sizing or operation of the systems, sub-
systems and software that are in place.
b. improvements, modifications and customized versions of the procedures/ plan developed by

incorporating and/or utilising the data and information belonging to and/or furnished and/or made
available by the Corporation.
c. any and all information that has or could have commercial value or other utility in the business
in which the Corporation is engaged or contemplates engaging and the unauthorized disclosure of
which could be detrimental to the interests of the Corporation whether or not such information is
identified as confidential Information by the Corporation.
2. <ORG NAME>undertakes that all Confidential Information delivered or received by it or made

available to it or acquired by it pursuant to the said Contract:
a. shall be held in strict confidence and not used, reproduced or disclosed in whole or in part or in
any form except as herein authorized or may be later authorized in writing;
b. shall not be distributed, disclosed or disseminated in whole or in part or in any form by <ORG
NAME>to any person/ authority except its own employees/certification authority in discharge of
their duties who have given or are bound by an appropriate undertaking of secrecy no less stringent
than the undertakings of <ORG NAME>in terms hereof;
c. shall be treated by <ORG NAME>with the same degree of care to avoid disclosure to any third
party as it would with respect to <ORG NAME>’sown information of like importance.
3. The provisions of Clause 2, hereof shall not apply to any portion of the Confidential Information
which is:
a. already in the public domain or becomes available to the public through no breach of the
Agreement;
b. was in <ORG NAME>’s possession prior to the disclosure hereunder or development pursuant to
the contract;
c. is received by <ORG NAME> independently from a third party who is lawfully in possession of it
and free to disclose such information without restriction of user.
Confidential Information shall not be deemed to be in public domain merely because any part of
the Confidential Information is embodied in general disclosures or if individual
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Ladakh UT under CSR
features, components or combinations thereof are now or in future shall come to the public domain.
4. <ORG_NAME> will be entitled to disclose Confidential Information if, and to the extent, required by
any applicable law or an order of a court, government or intergovernmental agency, or other official
judicial or regulatory body of competent jurisdiction, provided that <ORG_NAME> will (except to the
extent expressly prohibited by any such law or order):
a. notify IOCL prior to such disclosure specifying the Confidential Information that is required to
be disclosed and to whom;
b. cooperate with IOCL to prevent or limit such disclosure to the extent reasonably practicable;
and
c. use reasonable endeavors to ensure the Confidential Information is kept confidential by
<ORG_NAME>.
5. <ORG_NAME> may disclose the Confidential Information to its directors, officers and employees (the
“Authorized Representatives”) with a bona fide need to know such Confidential Information, but
only to the extent necessary for the Purpose and only if such Authorized Representatives are advised
of the confidential nature of such Confidential Information and the terms of this Agreement and are
bound by a written agreement not less restrictive than the terms of this Agreement to protect the
confidentiality of such Confidential Information. <ORG_NAME> shall be responsible and liable for any
breach of the terms of this Agreement by any Authorized Representative as if it were a breach by
<ORG_NAME >
6. Upon completion of the said Contract or its earlier determination or on the request of IOCL <ORG
NAME> shall promptly (a) cease use of the Confidential Information and ensure that all persons to
whom the Confidential Information was disclosed or made available in accordance with Clause 2 shall
do the same; (b) return to IOCL all copies of Confidential Information disclosed or made available by
IOCL(without retaining any copy),; and (c) destroy all notes, abstracts and other documents and
permanently erase (to the extent technically practicable) all electronic files that contain or
reproduce Confidential Information, and shall provide to IOCL, a written certification of an officer
of <ORG NAME > that it has done so.
7. <ORG NAME>acknowledges that any and all proprietary and intellectual property rights in any and all
developments with respect to <Name of work> shall vest in the Corporation and shall form part of
the Confidential Information.
8. The disclosure to <ORG NAME>of Confidential Information under this Agreement or the development
by them under the contract shall not in any manner be construed as granting <ORG NAME>any right,
copyright or any other present or future proprietary right in respect thereof other than the approval
to use the same for and in the performance of the said Contract, and <ORG NAME>shall not without
specific approval from the Corporation use or incorporate or permit the use or incorporation of the
development.
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9. This Agreement shall terminate upon the termination of the Contract. <ORG NAME>’s obligations
under this Agreement shall survive termination of this Agreement till years from the date of
termination.
10. Any breach of any provisions herein by <ORG NAME>will constitute immediate and irreparable
damage to the Corporation which cannot be adequately compensated in money. <ORG
NAME>acknowledges that <ORG NAME>shall be liable for any such breach or unauthorised disclosure
and in such event, damages will not constitute adequate remedy and the Corporation shall, without
prejudice to any other right or remedy available to the Corporation, be entitled to obtain relief by
way of prohibitory and / or mandatory injunction, without prejudice to any other rights which it may
have for and other relief in relation to any breach or threatened or anticipated breach.
11. Nothing contained in this Agreement shall be deemed to constitute any Party a partner, joint
venturer or employee of the other Party for any purpose.
12. If any provision of this Agreement (or part of any provision) is found by any court or other authority
of competent jurisdiction to be invalid, illegal or unenforceable, that provision or part-provision
shall, to the extent required, be deemed not to form part of this Agreement, and the validity and
enforceability of the other provisions shall remain in force and shall not be affected.
13. No amendments or modifications of this Agreement will be valid or binding on the Parties unless
made in writing and signed by each Party’s duly authorized representative.
14. The Parties agree that no failure or delay in exercising any right, power or privilege hereunder shall
operate as a waiver thereof, nor shall any single or partial exercise thereof preclude any other or
further exercise thereof or the exercise of any other right, power or privilege hereunder.
15. Any notice which shall or may be given pursuant to this Agreement shall be in writing and shall be
deemed given the day personally delivered, or if sent by courier or express mail service, postage
prepaid, certified or registered, return receipt requested sent to the addresses first set forth above.
Either Party may change its address by notice to the other Party.
16. None of the Parties shall be liable for the acts or omissions of the other Party under this Agreement
and no claim, action or proceeding shall be brought, issued or entered into against a Party for the
acts or omissions of the other Party.
17. (For Indian Parties) This Agreement will be governed by and construed in accordance with the laws
of India. All disputes, controversies or claims (whether contractual or non contractual) arising out
of, or in connection with, this Agreement shall be finally settled by arbitration under the Rules of
Mumbai High Court Arbitration Centre or
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Indian Council of Arbitration (ICA) by one or more arbitrators appointed in accordance with the said
Rules. The seat of the arbitration shall be Mumbai, India and the language of the arbitration shall be
English.
In case of a CPSE or Central Government department/undertaking

*In the event of any dispute or difference relating to the interpretation and application of the
provisions of this MoU, such dispute or difference shall be referred by either party for Arbitration to
the sole Arbitrator in the Department of Public Enterprises to be nominated by the Secretary to the
Government of India in-charge of the Department of Public Enterprises. The Arbitration and
Conciliation Act, 1996 shall not be applicable to arbitration under this clause. The award of the
Arbitrator shall be binding upon the parties to the dispute, provided, however, any party aggrieved by
such award may make a further reference for setting aside or revision of the award to the Law
Secretary, Department of Legal Affairs, Ministry of Law & Justice, Government of India. Upon such
reference the dispute shall be decided by the Law Secretary or the Special Secretary / Additional
Secretary, when so authorized by the Law Secretary, whose decision shall bind the Parties finally and
conclusively. The Parties to the dispute will share equally the cost of arbitration as intimated by the
Arbitrator.
In case of foreign Party

This Agreement will be governed by and construed in accordance with English Laws. All disputes,
controversies or claims (whether contractual or non-contractual) arising out of, or in connection with,
this Agreement shall be finally settled by arbitration in accordance with Rules of International
Chamber of Commerce Arbitration Rules bya sole arbitrator or a panel of arbitrators appointed in
accordance with the said Rules. The seat of the arbitration shall be London and the language of the
arbitration shallbe English.
OR This Agreement will be governed by and construed in accordance with Laws of Singapore. All
disputes, controversies or claims (whether contractual or noncontractual) arising out of, or in
connection with, this Agreement shall be finally settled by arbitration in accordance with Singapore
International Arbitration Centre Rules (SIAC) Rules by one or more arbitrators appointed in accordance
with the said Rules. The seat of the arbitration shall be Singapore and the language of the arbitration
shall be English.
IN WITNESS WHEREOF the parties have caused this Agreement to be duly executed on the date, month
and year hereinabove.
For and on behalf of For and on behalf of INDIAN OIL CORPORATION LTD.
Name: Name:
Signature: Signature:
Designation: Designation:
Date: Date:
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ANNEXURE - T
(Manufacturer’s Authorization Form)

(TO BE PROVIDED ON OEM’s LETTER HEAD)
To,
Deputy General Manager (IS),

Indian Oil Corporation Ltd., (Marketing
Division) Punjab State Office, Plot No.
3A, Sector 19A, Madya Marg,
Chandigarh 160 019.
Sub. :- Letter of Authorization of our Dealer
Sir,
This refers to your Tender GEM/X for “Provisioning of 3 smart classrooms in Govt. Schools in Ladakh UT
under CSR”.
We have nominated our Authorized Dealer M/s...................... to represent us in the said tender for
the Office of IOCL, Marketing Division.
We confirm that we are the OEM (Original Equipment Manufacturer) of the equipment /Licenses
that will be supplied by our authorized dealer nominated above and the mentioned products meet
the requirements of the Solution as per terms of the Tender Document.
We also assure the availability of spare parts for the product quoted during the warranty period
from the date of completion of work.
Yours truly,
(Signature of authorized person with name and seal)
Date:-
Place :-
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ANNEXURE - U
HSN Code / SAC Code

(To be submitted along with bid documents on Letterhead of bidder, duly signed)
Name of the Work

Tender Ref. No
GEM Bid No.
Bidder to mention the relevant HSN Code / SAC code against the respective items in the table given below.
S. No. Item HSN Code / SAC
Page 93 of 98
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ANNEXURE-V
DETAILED TECHNICAL SPECIFICATIONS

Minimum Required Technical Specification for Interactive Display with OPS System
Make and Model Offered_______________ Part Number_________________________

(Please submit data sheet/brochure in support of the technical specifications)
Compliance Yes/No, (if no

Description Min Required Specs
S.No. deviations to be stated)
1 Display Panel IPS/VA
2 Screen Size (Diagonal) Minimum 75 Inches
3 Backlight Technology LED
4 Display Resolution (Pixels) 1920×1080 or higher
5 Display Brightness (Nits) 350
6 Display Aspect Ratio 16:09
7 Touch interface Touch sensitive as well as pen driven
8 Touch Technology Infrared optical
9 Number of touch points (Number) 10
10 Response time (milli seconds) 8
11 Operating System Compatibility Windows, Android
12 Number of Input HDMI ports 2
13 Number of USB 2.0 ports (Nos.) 2
14 Number of USB 3.0 ports (Nos.) 1
Number of Audio Input ports
1
15 (Number)
Number of audio output ports
1
16 (Nos.)
17 Number of RS-232 C ports (Nos.) 1
18 Number of RJ 45 ports (Nos.) 1
19 Number of VGA-IN ports (Number) 1
20 Provision of in built speakers Yes, Built-in 10W x 2 or better speakers
21 Provision for wall mounting Yes
22 Wi-Fi connectivity Yes
Number of electronic pen or stylus
2
23 to be supplied with the board (Nos)
Page 94 of 98
Ladakh UT under CSR
Inbuilt Android 11 or better / Tizen /

WebOS,
Details of Software provided OS version must not reach into end of
support at the time of installation.
24 3GB DDR, 16GB or better inbuilt memory
25 Power Supply Voltage in AC (Volts) 100-240
Operating Temperature Range
0-40
26 (degree celsius)
27 Operating Humidity (%)RH 20-80
Installation Kit to be supplied
Yes
28 alongwith the Panel
All connecting Cables and
accessories to be supplied along Yes
29 with the Panel
30 BIS Registration under CRS of Meity Yes
One Year or Minimum Standard Warranty
On Site OEM Warranty (Year)
31 whichever is higher
Display is to be supplied with an OPS or
similar type of custom make with i5
Open Pluggable Specification (OPS) processor, 8 GB Memory, 256 GB HDD and
licensed operating system Windows 10
32 Professional or higher
The panel should have contrast ratio of
1100:1 or better with Display Panel. It
Display Panel should have 178 degree (HXV) viewing
angle. It should have built-In White board
33 with Latest Features.
Supply, Installation &
Inclusive
34 Commissioning
Page 95 of 98
Ladakh UT under CSR
Minimum Required Technical Specification for Digital Podium
Make and Model Offered_______________ Part Number_________________________

(Please submit data sheet/brochure in support of the technical specifications)
Compliance Yes/No, (if no

S.No. Component Parameters Min Required Specs
deviations to be stated)
Type of Chassis/ Frame Metallic
Floor Mounted With Caster
Mount Tupe
Wheels & Brakes
Polymer Coated CRCA Steel
Material of Chassis
1 Chassis Sheet
Adequate Space for Additional
Yes
Devices
Drawers / Cabinets Yes
If yes, Lockable Yes
Display Size (inches) 15 to 20 or higher
Display Type LED/LCD
Screen Resolution (Pixles) 1920×1080
Aspect Ratio 16:09
2 Display Touch Support Available
Stylus Yes
Antiglare Yes
Scratch Resistant Yes
Brightness (NITS) Minimum 200
Processor Make Intel / AMD
Processor Series Intel Core i5 / AMD Ryzen 5
Licensed Windows 10
Operating System (Pre-loaded)
Professional or higher
3 System Details
RAM Memory(Gb) 4
Storage/HDD (GB) 256
Built-in Standard Keyboard Available
Built-in Mouse Available
Page 96 of 98
Ladakh UT under CSR
Inbuilt Speakers Available

Number of Speakers 2
Wattage of Each Speaker (Watt) 15
Built-in Central Control Panel Available
4
Devices Gooseneck Mic 1
Wireless Mic 1
Handheld Mic 1
Amplifier Available
Type Buttonpad/Touch Screen
Should control VGA, HDMI,
PC, Screen up/ Screen Down,
Projector Lift up, Projector
Features Lift Down,
MicMute/Unmute, Volume
5 Control Panel Mute/Unmute, Volume
Up/Down
Yes, External UPS of
sufficient capacity to be
Power Backup Min 30 Minutes provided if the feature is not
available with the
equipment
Digital Signal Automatic Echo Cancellation
6 Features
Processor Dynamic Noise Reduction
Microphone Options : 1 lapel
Multi Channel + 1 Handheld + 1 Gooseneck
7 Features
Digital Signal Volume Control : Yes
Amplifier : Yes
USB Ports 2
VGA Ports 1
Console Panel
8 HDMI Ports 1
Ports
RJ 45 1
RS-232 Port 1
Operating Temperature Range
Temperature 5 to 45
9 (Degree C)
Range
Storage Temperature (Degree C) -10 to 55
40 Deg at 90% RH non
Operating Humidity (RH) (%)
10 Humidity condensing
Storage Humidity (RH) (%) 90
One Year or Minimum
11 Warranty On site OEM Warranty in years Standard Warranty
whichever is higher
Page 97 of 98
Ladakh UT under CSR
Connecting
All necessary cables and
12 cables and Connecting cables and accessories
connectors
accessories
Supply,
Supply, Installation &
13 Installation & Inclusive
Commissioning
Commissioning
Page 98 of 98

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ATC Smart 5 Buycon48.iocl - Chd@gembuyer - in

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Tender No: PSO/IS-CSR/PT-02/2023–24.

GEM Bid Number: GEM/2024/B/4825181

Provisioning of 3 smart classrooms in Govt. Schools in Ladakh UT under CSR

TECHNICAL BID & COMMERCIAL TERMS WITHOUT PRICE

Indian Oil Corporation Limited

ABREVIATIONS & NOTATIONS

UNLESS OTHERWISE SPECIFIED FOLLOWING NOTATIONS/ ABBREVIATIONS SHALL BE APPLICABLE TO

1.0 NOTICE INVITING e-TENDER (NIT)

> 2 units each of Interactive Panel (with OPS system)

The requirement of submission of Bid Security Declaration shall

the entire amount of the Security Deposit work out

CHAPTER 2.0 Pre-qualification (PQ) Criteria

16,95,660.00 5,08,698.00 6,78,264.00 8,47,830.00

Documents required to be submitted against proof of completion (for works):

i) In case of Work Order from Government Bodies/ PSUs -

v) Corporation has an obligation to maintain the confidentiality of data which is in its

c) Other Commercial criteria:

ii) PF No (For Works/ Services)

iii) GST Registration No

vi) Integrity Pact Agreement (if applicable)

vii) Standard declarations (as applicable)

5. Standard declarations shall primarily include the following:

d) PQ criteria for MSEs:

e) PQ criteria for Startups (MSEs or otherwise):

A) Up to a period of seven years from the date of incorporation/registration, if it is incorporated as

C) Entity is working towards innovation, development or improvement of products or processes or

Provided that an entity formed by splitting up or reconstruction of an existing business

CHAPTER 3.0 EVALUATION CRITERIA

3.9 Purchase preference to MSE:

a) Purchase preference shall be applicable against procurement of goods produced and

Case A : Where quantity can be split :

In case more than 1 MSE within price

However, if it is not feasible to split 25%

Case B : Where quantity cannot be split :

2 When MSE is not 100 % to L1 bidder

3.10 OTHER POINTS:

CHAPTER 4.0 LIST OF DOCUMENTS REQUIRED TO BE UPLOADED

Annexure Name Description

ANNEXURE - A ACCEPTANCE OF ALL TERMS & CONDITIONS OF TENDERER

ANNEXURE-V TECHNICAL SPECIFICATIONS COMPLIANCE along with datasheets and

Please ensure all documents attached as given above are uploaded.

4.4 INVALID TENDERS:

4.5 TENDERS LIABLE FOR REJECTION

vii. if the tender is not according to our format

4.6 SUMMARILY REJECTION:

4.7 Action Against Submission of Forged Documents:

Please visit website https://gem.gov.in/ for further details of this tender.

c) “Corporation”, “IOCL”, “IndianOil”: Same as owner.

d) “MOP&NG” – Ministry of Petroleum and Natural GAS

g) "Supplies”, “Project”, “Work”, “Services”, “Solution”: specified job(s) and/ or work(s) of

j) The “Contractor”: Same as Vendor.

q) “Officer-in-charge” or “Iocl’s Representative”: The Officer in charge shall primarily refer

CHAPTER 5.0 SPECIAL TERMS AND CONDITIONS

5.2 Scope of Work:

Interactive flat panel display should also work independently.

5.4 WARRANTY AND SUPPORT:

5.5 Payment Terms:

Consignee/Billing IOCL GSTIN for Billing

5.5.2 No advance payment will be made.

5.5.10 In case of delay in completion, the discount is to be passed on through invoice.

5.5.11 VALIDITY OF RATES OF PAYMENT

CHAPTER 6.0 COMMERCIAL TERMS AND CONDITIONS

6.2 Acceptance by IndianOil: