Professional Documents
Culture Documents
INFORMATIONAL TECHNOLOGY
APPLICATIONS
PRACTICAL FILE
INFORMATIONAL TECHNOLOGY
INDEX
S.NO PROGRAMS REMARK
1 Introduction to MS Word and its features.
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PROGRAM-1
INTRODUCTION TO MS WORD
Microsoft Word is a word processor developed by Microsoft. It was first released
on October 25, under the name Multi-Tool Word for systems. Subsequent versions
were later written for several other platforms including IBMPCs running DOS
(1983), Apple Macintosh running the Classic Mac OS (1985), AT&T UNIX PC
(1985), Atari ST (1988), OS/2 (1989), Microsoft Windows (1989), and SCO Unix
(1994).A word processor is a computer program used to create and print text
documents that might otherwise be prepared on a typewriter. The key advantage of
a word processor is its ability to make changes easily, such as correcting spelling,
adding, formatting and relocating text.
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FEATURES OF MS WORD
Home
This has options like font colour, font size, font style, alignment, bullets, line
spacing, etc. All the basic elements which one may need to edit their
document is available under the Home option
Insert
Tables, shapes, images, charts, graphs, header, footer, page number, etc. can
all be entered in the document. They are included in the “Insert” category.
Design
The template or the design in which you want your document to be created
can be selected under the Design tab. Choose an appropriate tab that will
enhance the appearance of your document.
Page Layout
Under the Page Layout tab comes options like margins, orientation,
columns, lines, indentation, spacing, etc.
References
This tab is the most useful for those who are creating a thesis or writing
books or lengthy documents. Options like citation, footnote, table of
contents, caption, bibliography, etc. can be found under this tab.
Review
Spell check, grammar, Thesaurus, word count, language, translation,
comments, etc. can all be tracked under the review tab. This acts as an
advantage for those who get their documents reviewed on MS Word.
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File management
Word processors contain file management capabilities that allow you to create,
delete, move, and search for files.
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PROGRAM-2
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PROGRAM-3
3. Click on either header or footer drop-down menu in the Header & Footer section.
4. A Header or Footer drop-down menu will display on the screen with a list of
built- in Header or Footer options.
6. A Design tab with Header & Footer option will appear at the top of the document.
8. Once you type your desired text in the Header section or Footer section, click
on Close Header and Footer under the Design section to remove the dotted
underline.
Now, you can see that the Header and Footer is inserted to the Word document
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TISHA GOEL
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SRI GURU TEGH BAHADUR INSTITUTE OF MANAGEMENT AND
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PROGRAM-4
The basic steps for creating a standard table in Microsoft Word are:
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PROGRAM-5
1. Go to insert tab. From the "Illustrations" group, click Clip Art. A clip art pane
will open to the right of the document.
2. Select "Organize Clips" on the bottom of the pane.
3. In the left menu, double-click "Office Collections."
4. Double-click any category that interests you.
5. To insert the clip art, place your cursor where you would like to insert the
clipart in your document and click the image from the clip art pane.
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PROGRAM-6
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TISHA GOEL
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PROGRAM-7
1) Open Microsoft Word and create a new document or open an existing document.
2) In the menu at the top of the program window, click the Page Layout tab.
3) Click the Watermark option.
4) In the drop-down window that appears after clicking the Watermark option on
the Design tab, select the Custom Watermark option in the drop-down window.
5) In the Printed Watermark window, select either the Picture watermark or
Text watermark option.
6) If Picture watermark is selected, find the picture you want to use as a
watermark, click OK.
7) If Text watermark is selected, enter the watermark text, and the font, size, and
color of the text. Click OK to add the custom text watermark.
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PROGRAM-8
8. To design a resume in MS Word.
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PROGRAM-9
9. To design a student profile form in a MS Word.
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PROGRAM-10
STEPS TO FIND
1. Select the find option from the find and replace option in home tab.
2. Write the word you want to find.
3. By clicking find it, required word will be found.
STEPS TO REPLACE
1. Select the replace option from the find and replace option in the home tab.
2. Write the word you want to replace and its replacement.
3. By clicking replace all, the required word will be replaced.
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PROGRAM-11
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PROGRAM-12
12. To create mail merge using MS Word and send it to the five recipients.
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You can use mail merge to create any type of printed document, as well as
electronic documents. Here are some examples of document types:
• Catalogs
• Inventories
• Invoices
• Labels
• Envelopes
• And, of course, letters
In addition to saving you time, mail merge can boost the effectiveness of the
documents you create. For example, by customizing letters with specific names or
other elements, you present a polished, personal image.
Another common usage is for creating address labels from a Customer Relationship
Management database, or for mass emails with pertinent information in them,
perhaps a username and password.
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• Start a mail merge to create a letter that you want to send to different recipients.
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• Add fields from the recipient list of your document (name, address etc.)
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PREVIEW RESULTS –
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• Find by searching the text, and preview the specific record in the recipient list.
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PROGRAM-13
13. Introduction to MS PowerPoint and its features.
INTRODUCTION
Microsoft PowerPoint may is a presentation software that is
employed to make sequence of words and movie that tell a story and
help to support speech or performance of data. Virtual presentation
software developed by Robert Gaskins and Dennis Austin for the
American computer software company Forethought, Inc PowerPoint
was designed to facilitate visual demonstrations for group
presentations within the business environment. Presentations are
arranged as a series of individually designed “slides” that contain
images, text, or other objects.
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FEATURES OF POWERPOINT
1) Adding Smart Art
Don’t confuse Smart Art with the similarly named WordArt. Where WordArt just
allows you to display text using a wide variety of different formats and effects,
Smart Art is a comprehensive and flexible business diagram tool that greatly
improves upon the ‘Diagram Gallery’ feature found in previous versions of Office.
Click the insert Smart Chart Graphic to choose from a selection of options. Smart
Art can be used to create professional diagrams that include pictures and text or
combinations of the two. An obvious use of Smart Art would be to create an
organization chart but it can be used for many different kinds of diagrams and even
to provide some variety to slides using text bullet points.
2) Inserting Shapes
If you need to include some sort of diagram in your presentation, then the quickest
and easiest way is probably to use Smart Art. However, it is important to be able to
include shapes independently of Smart Art and worth being familiar with the
various Drawing Tool format options. Not only will they be useful if you do need
to manually draw a diagram (and Smart Art doesn’t suit all diagrams), but they can
also be applied to objects on a slide that you might not immediately think of as
shapes. For example the box that contains your slide title or your content. This can
be anything from text to a video, or even the individual shapes in a Smart Art
diagram.
3) Inserting an Image
Here are two content type icons which appear in new content Placeholders for
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inserting pictures. You can Insert Picture from File or Insert Clip Art.
Alternatively,
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the Illustrations group of the Insert ribbon tab includes the same two tools. Insert
Picture from File allows you to browse to an image file saved somewhere on your
system whereas Clip Art is held in an indexed gallery of different media types
4) Slide Transitions
Properly used, slide transitions can be make your presentations clearer and more
interesting and, where appropriate, more fun. Badly used, the effect of slide
transitions can be closer to irritating or even nauseating. Simple animation effects
are often used to add interest to bullet point text. Much more extreme animation
effects are available but, in most cases, should be used sparingly if at all. Two
main kinds of animation are available in a PowerPoint presentation: the transition
from one slide to the next and the animation of images/text on a specific slide.
5) Adding Animations
Whereas the transition effects are limited to a single event per slide, animations can
be applied to every object on a slide – including titles and other text boxes. Many
objects can even have animation applied to different components, for example each
shape in a Smart Art graphic, each paragraph in a text box and each column in a
chart.
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PROGRAM-14
14. To make presentation in MS PowerPoint on any topic.
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PROGRAM-15
14. Introduction to MS Excel and its features.
INTRODUCTION TO MS EXCEL
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FEATURES OF MS EXCEL
3. Password Protection
4. Data Filtering
Filtering is a quick and easy way to find and work with a subset of data in a range.
A filtered range displays only the rows that meet the criteria you specify for a
column. MS Excel provides two commands for filtering ranges:
• AutoFilter; which includes filter by selection, for simple criteria
• Advanced Filter; for more complex criteria
5. Data Sorting
Data sorting is the process of arranging data in some logical order. MS Excel
allows us to sort data either in ascending or descending order.
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6. Built-in formulae
MS Excel has got many built-in formulae for sum, average, minimum, etc. We can
use those formulae as per our needs.
9. Formula Auditing
Using formula auditing we can graphically display or trace the relationships
between cells and formulas with blue arrows. We can trace the precedents (the
cells that provide data to a specific cell) or the dependents (the cells that depend on
the value in a specific cell).
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PROGRAM-16
15. Enter marks of five students in five different subjects and compute the total marks.
Steps:-
table.
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16. To show simple maths function in MS Excel [min, max, average, sum, count].
Double click on the cell and type S.NO. , Name of the candidate, score.
3. For total score, the function SUM is used.
4. For maximum score, the function MAX is used.
5. For minimum score, the function MIN is used.
6. For average score, the function AVERAGE is used.
7. For counting the no. of cell, the function count is used.
SUM
To find the total number of marks obtained by the student use the formula
=SUM(C4:C13)
Max
The MAX formula in Excel is the polar opposite of MIN; it tells you which value in a set is
the largest. You can select a list of values in cells, and have Excel return the largest in the set,
with a formula like this:
=MAX(C4:C13)
Min
If you have a set of data and want to keep your eye on the smallest value, the MIN formula in
Excel is useful. You might want to find the minimum value in a list of data, which is totally
possible with a formula such as:
=MIN(C4:C13)
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Double click on the cell and type S.NO. , Name of the candidate, score.
3. For total score, the function SUM is used.
SUM
To find the total number of marks obtained by the student use the formula
=SUM(C4:C13)
• Max
The MAX formula in Excel is the polar opposite of MIN; it tells you which
value in a set is the largest. You can select a list of values in cells, and have
Excel return the largest in the set, with a formula like this:
=MAX(C4:C13)
• Min
If you have a set of data and want to keep your eye on the smallest value, the
MIN formula in Excel is useful. You might want to find the minimum value
in a list of data, which is totally possible with a formula such as:
=MIN(C4:C13)
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AVERAGE
To know the average marks obtained by the students, use the formula
=AVERAGE(C4:C13)
COUNT
If you are curious to know how many cells in a given range contain numeric values
(numbers or dates), don't waste your time counting them by hand.
Use the formula
=COUNT(C4:C13)
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PROGRAM-18
17. Compute the total salary of employee with 2% HRA, 3%DA and 10% TA of the
basic salary.
Steps:-
1. Open MS EXCEL.
Formulas:
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PROGRAM-19
19. Enter the marks of 10 students and calculate their percentage by applying the formula
and then assign them into following grades.
Steps:-
1).Open MS EXCEL
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PROGRAM-20
20. To illustrate the use of conditional formatting in attendance record of 10 students
Steps:-
2 Calculate total of
percentage
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A pivot table is a data summarization tool that is used in the context of data
processing. Pivot tables are used to summarize, sort, reorganize, group, count, total
or average data stored in a database. It allows its users to transform columns into
rows and rows into columns. It allows grouping by any data field. Pivot tables are
the perfect solution when you need to summarize and analyze large amounts of
data. In just a few clicks, you have access to a whole new set of information. As
already said, spreadsheets are one solution to create pivot tables, but the best tools
don’t require to write complicated formulas or to start all over again every time
you want to organize the data differently. A drag and drop option to move your
fields around is the easiest way to go.
Pivot tables are most commonly used in situations where data needs to be
aggregated, and sliced and diced for analysis. It’s particularly useful when you are
looking to calculate and summarize data in order to make comparisons. Within
Kohezion, we see our customers commonly use pivot tables to do the following:
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Steps:-
TA 4 Calculate total
salary
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