Singapore SOP 602

PROCEDURE FOR RECEIPT AND STORAGE OF CHEMICALS

Responsibility
Warehousing Staff
Logistics Coordinator

1. Objective

This operating procedure outlines the processes involved in the documentation and movement of stock into
the warehouse and inter-warehouse stock movements.

2. Booking In

2.1 When booking in new stock, check all documents received from the supplier. If all documents are
received, the documents shall be checked and forwarded for entry into the computer system. If documents
are incomplete, details of the goods received shall be recorded manually and any documents received
forwarded for entry into the computer system. In particular, check for the presence of the Certificate of
Analysis (although some Certificates of Analysis are received prior to the arrival of the goods either by fax
or mail).

2.2 Check for cleanliness of trucks prior to unloading, if the truck is dirty report to Logistics Coordinator for
disposition. Check the physical condition of the packages and report any damage to Logistics Coordinator
by completing damage stock report. For mixed batch or mixed item pallets, the pallets shall be de palletised
and the individual primary packs shall be inspected. For goods received in secondary packs, the outer
secondary pack shall be opened and the individual primary packs shall be inspected.

2.3 Enter batch numbers and weights and forward all paperwork to the relevant Warehouse Co-ordinator for
processing. Insert comments and remarks related to discrepancies and alert the Sales Manager and
relevant Supply Co-ordinator if necessary.

2.4 Receiving officer shall not sign the receipt of goods supplied from Local Suppliers where discrepancies
in physical condition of the goods are identified at the time of receipt. The receiving officer shall report
immediately to the Logistics Coordinator for further action. If discrepancies are noted before unloading, do
not unload the goods from the truck before instruction is received from the Warehouse Supervisor.
Discrepancies in physical condition include:
Damaged packages including dented drums; torn bags, crushed fibre kegs; broken seals etc.
Contaminated packages including wet packages; dirty packages; cross contaminated packages.

2.5 Clean the containers thoroughly. Move stock in the receiving area.

2.6 If material requires storage in a temperature controlled environment or requires storage in a

dangerous goods area, the goods shall be moved as soon as practicable into the appropriate storage area.

2.7 For goods returned from customers for credit and goods returned from external process service
providers, the receiving officer shall check that all documents are received. If all documents are received,
the documents shall be checked and forwarded for entry into the computer system. If documents are
incomplete, details of the goods received shall be recorded manually and any documents received
forwarded for entry into the computer system. The relevant paperwork shall then be passed to the
appropriate staff for review and matching to the relevant documents such as Customer
Returns/Complaints/Credit Claim Report, Product Process Records or Purchase Order. The Sales
Manager, or delegate, shall then undertake a physical inspection, if required, and decide on the appropriate
course of action. For all returned goods, ensure all old QA status labels, including customer’s QA status
labels are removed before the goods are put away into the warehouse.
3. Quality Control Check

3.1 The Warehouse Coordinator shall first check that the material received is in fact the material which has
been ordered. This can be carried out by checking the product name, internal product code and order
number on the Bronson & Jacobs Purchase order.

3.2 Enter the order number into the computer system.

3.3 The Logistics Coordinators are responsible for verifying the paper work i.e. Certificate of Analysis,
Shipping documents against the purchase order prior to releasing the product in the system.

3.4 For returned goods, the Sales Manager, or delegate, staff shall inspect the goods and record the result
of inspection along with their decision reasoning.

4. Storage

4.1 Once the goods have been checked, this shall be put away into the. The warehouse co-ordinator
shall have the option to allocate the storage space for the material according to practical situations.

4.2 If the material is classed as a dangerous good it is to be transferred to and stored in the relevant
dangerous goods 3rd party warehouse provider.

4.3 For material determined as “Rework” or “Dump”, these shall be stored in the Damaged Area. If the
volume of the material is too large to be stored in the Damage Area, the material shall be stored in a
designated area and the material shall be clearly identified as “Rework” or “Dump”. If the material is
classified as a dangerous good, then it shall be stored in the appropriate dangerous goods warehouse and
shall be clearly identified as “Rework” or “Dump”.