By-Laws

NDS Batch ‘09, Inc.

Amended By-Laws
of the
Notre Dame of Surala Batch ‘09
(NDS Batch ‘09)

Article I
NAME and OFFICE

Section 1. The name of the organization shall be Notre Dame of Surala Batch ‘09, Inc. (NDS
Batch ‘09). Hereinafter the organization shall be called the Association.

Section 2. The principal office of the Association shall be located in Surallah South
Cotabato.

Article II
PRINCIPLES and PURPOSES

Section 1. The principles of the members of the Association shall be based upon a firm
commitment to equality, sincerity, trustworthiness and good moral conduct.

Section 2. The Association shall have the following purposes which aim at the welfare of its
members & their relatives and the marginalized members of our society by:

- unifying the members of NDS Batch ‘09 and providing them opportunities to get together
periodically for the promotion of friendship and camaraderie;

- collect monthly contribution from its members in preparation for the 2034 alumni
homecoming hosted by the NDS batch ’09, for financial assistance, and for community
outreach and charity programs;

- providing financial assistance to needy member of Batch ‘09 in times of death, accidents,
illness, et. al, who shall pass the screening of the Association;

- conduct community outreach and/or charity program as agreed by the association.

Article III
MEMBERSHIP

Section 1. The membership of the Association shall consist of:

A. Active Members: All graduates of NDS Batch ’09.

B. Honorary Members: Teachers, Spouses and Children of NDS Batch ‘09. Such persons
shall be ineligible to vote and hold office.
Section 2. Any Member may be suspended or expelled from the Association at the
discretion of the Board of Trustees for any of the following:

A. Non-payment of dues;
B. Violation of this By-Laws;
C. Conviction of any crime involving moral turpitude;
D. Dereliction of duty;
E. Conduct inimical to the interest of the Association; and/or
F. Malfeasance, misfeasance, or nonfeasance adversely affecting the Association

Article IV
CONTRIBUTION

Each member shall make a monthly contribution of P100.00 and shall be treated as his life
time membership dues.

Article V
FUNDS OF THE ASSOCIATION

The funds shall be provided for the purpose of the Association through the following media:

a) Contributions from members;

b) Donations from individuals, private corporations, government agencies and entities
c) Interests collected from funds
d) Miscellaneous Income during social events and activities

Article VI
ORGANIZATION

Section 1. The General Assembly shall be composed of all members in accordance with
Article III, Section 1 and shall be the supreme authority of the Association. It shall direct the
affairs of the Association through duly-elected Officers/Committee. It shall have the
exclusive prerogative to:

a) elect the members of the Officers/Committee; and

b) consider and decide on matters as may be necessary and proper to effectively implement
the principles and purposes of the Association.

Section 2. The presence of at least thirty (30) regular members in good standing shall
constitute a quorum. A majority vote of the regular members in good standing present in the
Assembly shall constitute as a valid act of the General Assembly.

Section 3. An Annual General Assembly shall be held in January of each calendar year
upon written notice/ announcement or verbal advice to members of such meeting at least
ten (10) days before said meeting.

Article VII
OFFICERS/COMMITTEE

Section 1. There shall be a Officers/Representative consisting of eleven members duly

elected by a General Assembly. Members of Officers/Committee to be eligible for election
shall be regular member in accordance with Article III Section 1 and shall be permanently
residing at Surallah, South Cotabato. The Committee shall have the following duties:

a) elect from among themselves the Officers of the Association, to wit:

i. President,
ii. Secretary,
iii. Treasurer
iv. Auditor

b) Manage and exercise general supervision over the affairs of the Association;

c) Establish policies and guidelines for the implementation of Association activities;

d) Receive reports and recommendations from General membership for consideration, study
and proper action; and

h) Act on all matters endorsed by it by the General Assembly as are deemed proper.

Section 2. The Board shall hold regular meetings every first Saturday of the month during its
tenure. The date of these meetings may be altered due to
unforeseen circumstances. Special meetings may be held as necessary and may be called
by the President or at least five (5) members of the Board giving at
least three (3) calendar days notice prior the date of meeting.

Section 3. The personal presence of at least seven (7) members of the Board shall
constitute a quorum in a meeting.

Section 4. Each member of the Board present in a meeting shall have only one (1) vote.
Proxy voting shall not be permitted.

Section 5. The failure of any member of the Board to attend three (3) consecutive regular
meetings of the Board shall result in the forfeiture of
his/her office unless the said member submits a written justification for such absences and
found acceptable by the Board.

Section 6. In the event of death, disability, resignation, incapacity of forfeiture of a member

of the Board, he/she shall be succeeded by the candidate
who obtained the next higher number of votes in the immediately past election.

Section 7. The Board shall call meetings of the Association, fill vacancies, arrange for all
public events of the Association, and seek to act in the best
interests of the Association. The Secretary shall record the deaths of all alumni/ae and
report a list of deceased members at the annual meeting of the
Association. The Board may enlist additional members for specific tasks on an ad hoc basis.

ARTICLE VIII
OFFICERS

Section 1. The President shall be the Chairman of the Board of Trustees. He shall preside at
general meetings of the members of the association in all civic
or social activities in which the association may be interested. When the interest of the
Association demands, he shall obtain prior authorization from
the Board of Trustees to enter into contracts and agreements on behalf of the Association
and with the Treasurer or Auditor to sign, execute and deliver
documents, instruments, and other pertinent papers necessary to consumate the
transaction.

Section 2. The Vice President shall perform the duties and exercise the powers of the
President during the absence or incapacity of the latter. He shall also
exercise such duties and responsibilities as may be assigned to him by the Board of
Trustees.

Section 3. The Secretary shall keep the minutes of all the meetings of the Association and
shall have custody of all papers and records which do not
pertain to the office of the Treasurer. He shall perform such duties as the Association may
properly assign to him.

Section 4. The Treasurer shall collect, receive and be the custodian of all monies due,
payable or belonging to the Association. He shall, as far as
practicable, deposit the money of the Association in such Banks as may be designated from
time to time by the Board of Trustees, subject for withdrawal
therefrom only upon written demands of the Association which have been signed by
signatories authorized by the Board of Trustees. He shall sign jointly with the
authorized signatories of all vouchers for disbursements of the funds of the Association. He
shall keep proper and correct books of accounts showing the
financial statements of the Association. Aside from the periodic report, when required by the
Board of Trustees, he shall render a true statement of the
financial condition of the organization. He shall perform all other duties incident to his Office
and all that are properly required of him by the Board of
Trustees.

Section 5. The Auditor shall perform the inspection and verification of all the association's
accounting and administrative activities in order to ensure,
on behalf of the members, that the Articles of Assocation and By-Laws are being followed
and maintained. He shall make a general audit of the books and other
records of the Association at least once a year and such time as the Board of Trustees may
decide. He shall render a report of his audit to the Board of
Trustees and members.

Section 6. The PR shall respond to queries of members. He must establish and maintain
cooperative relationships within the association and other alumni
associations. He will act as a mediator during conflict. He shall develop and publish
newsletters and put a positive spin on events for the Association.

Article IX
NOMINATING PROCEDURE

A request for nominations to the Board of Trustees shall be published each year in NDS
Batch ‘09 Website and printed for distribution to members who do
not access the website. All alumni/ae are eligible to nominate an alumna or alumnus. A slate
which seeks to maintain a balanced board in regard to
geographical location will be prepared by the Nominating Committee, consisting of the
Secretary as convener and the outgoing Officers, in consultation with the
Executive Committee.

Article X
ELECTION

The President, Vice President, Secretary, Treasurer, Auditor & PRs and a member of the
Board of Trustees, annually elected by the Board, shall comprise
the Executive Committee. The Executive Committee shall act on behalf of the Board
between meetings of the Board.
 Article XI
MEETINGS

A. Annual Meeting: The annual meeting of the Association shall be held at such time as the
Board of Trustees determines. The quorum for the annual meeting
shall be thirty members.

B. Special Meetings: Special meetings of the Association may be called at the discretion of
the Board of Trustees.

C. Meetings of the Board of Trustees: The Board of Trustees shall meet on call by the
President of the Association or as determined in advance by the Board.
Seven trustees shall constitute a quorum.

Article X
AMENDMENTS

These By-Laws may be amended by a two-thirds vote of the members present at any
annual meeting of the Association.

Article XI
DISSOLUTION

This Association will be dissolved only upon the voluntary consent of not less than two-thirds
of the qualified votes in a meeting to be called specially for
the purpose.

January 2008