ECIL/HSS/PUR/PT/EOI/23-24/016 S ELECTRONICS CORPORATION OF INDIA LIMITED (A Government of India Undertaking) HYDERABAD — 500062 India Expression of Interest (Eol) from Eligible Firms for Empanelment of Technology Partners for Smart Energy Meters PetECIL/HSS/PUR/PT/EOI/23-24/016 INDEX ‘SNo. DESCRIPTION ‘SECTION - 1; DISCLAIMER ‘SECTION — 2: INSTRUCTION TO ITPs AND SCHEDULE OF Eol PROCESS ‘SECTION — 3: DETAILS OF EOI SECTION — 4: SPECIAL TERMS AND CONDITIONS ‘SECTION — 5 : INDICATIVE SCOPE OF TECHNOLOGY PARTNER ‘SECTION -6 : PRE-QUALIFICATION REQUIREMENT (POR) ‘SECTION —7 : ELIGIBILITY CONDITIONS FOR ITP "ANNEXURE-I; DOCUMENTS/ INFORMATION TO BE UPLOADED BY ITP ANNEXURE-II: TYPICAL SPECIFICATIONS OF SMART ENERGY METERS 10. ANNEXURE?| INDERTAKINGS FROM ITP PeeECIL/HSS/PUR/PT/EOI/23-24/016 SECTION-1 DISCLAIMER The information contained in this Expression of Interest (Eol) document provided to the Intending Technology Partner (ITP)\s), by or on behalf of Electronics Corporation of India Limited, (ECIL) or any of its employees or advisors, is provided to the ITP on the terms and conditions set out in this Eol document and all other terms and conditions subject to which such information is provided. 1. The purpose of this Eol document is to provide the ITP with information to assist the formulation of their proposal. Thi information each ITP may require. This Eol document may not be appropriate for all persons, and it is not possible for ECIL, its employees or advisors to consider the business/investment objectives, financial situation and particular needs of each ITP who reads or uses this Eol document. Each ITP should conduct his own investigations and analysis and should check the accuracy, reliability and completeness of the information in this Eol document and where necessary obtain independent advice from appropriate sources, Eol document does not purport to contain all the 2. ECIL, its employees and advisors make no representation or warranty and shall incur no liability under any law, statute, rules or regulations as to the accuracy, reliability or completeness of the Eol document. 3. ECIL may, in its absolute discretion, but without being under any obligation to do so, modify, amend or supplement the information in this Eol document. 4, The issue of this Eol does not imply that ECIL is bound to select and shortlist any or all the ITP{s). Even after empanelment of suitable ITPs ECIL is not bound to proceed ahead with them and in no case be responsible or liable for any commercial and consequential liabilities in any manner whatsoever. 5. The ITP shall bear all costs associated with the preparation, technical discussion/presentation and submission of response against this Eol, ECIL shall in no case be responsible or liable for these costs regardless of the conduct or outcome of the Eol process 6. Canvassing in any form by the ITP or by any other agency on their behalf shall lead to disqualification of their Eol. 7. Notwithstanding anything contained in this Eol, ECIL reserves the right to accept or reject any application and to annul the Eol process and reject all applications, at any time without any liability or any obligation for such acceptance, rejection or annulment and without assigning any reasons, thereof. In the event that ECIL rejects or annuls all the applications, it may at its discretion, invite all eligible ITP(s) to submit fresh applications. 8. ECIL reserves the right to disqualify any applicant during or after completion of Eol process, if itis found there was a material misrepresentation by any such applicant or the applicant fails to provide within the specified time, supplemental information sought by ECIL. 9. ECIL reserves the right to verify all statements, information and documents submitted by the applicant in response to the Eol. Any such verification or lack of such verification by ECIL shall not relieve the applicant of his obligations or liabilities hereunder nor will it affect any rights of ECIL. PESECIL/HSS/PUR/PT/EOI/23-24/016 SECTION-2 INSTRUCTION TO ITPs AND SCHEDULE OF Eol PROCESS ‘A. SCHEDULE OF Eol PROCESS B,CONTACT DETAILS vi vu The schedule of activities during the Eol Process shall be as follows - SN. Description Date 1 | Issue of Eol document 2__ | Date of Pre-bid Meeting 3__| Last date of submission of Eol Bid opening date ‘Raditional General Manager (ISD) Homeland Security Solutions Group Electronics Corporation of india Limited (ECIL), ECIL PO, HYDERABAD - 500062 Tel: +91-40- 2718+ 2351/6445 Mobile: +91 9490611795 E-Mail:phomkt@ecil.co.in . INSTRUCTIONS ‘The interested ITPs shall ensure that their complete duly filled up response along with annexure are received by ECIL on or before due date. ‘The response to Eol shall also be accompanied with details on company background, technical features/ product catalogue, reference list of customers, details of infrastructure facilities and relevant certificates, annual audited financial reports for last three (3) years, Language: All correspondences and documents related to the Eol response shall be in English language, provided that any printed literature furnished by the ITP may be written in another language, as long as such literature is accompanied by a translation of its pertinent passages in English language in which case, for purposes of interpretation of the bid, the English translation shall govern. ‘The ITP(s) shall abide by the terms & conditions, as applicable, of the Eol. All pages of the response against this Eol shall be duly signed by the authorised signatory. Multiple proposals from the same ITP should not be submitted. ECIL at its discretion shall inspect the ITP’s works/office/reference site premises for the purpose of evaluation, as deemed necessary before selection of Partner. ECIL’s PE.4vil a) b) qd) e) f) ECIL/HSS/PUR/PT/EOI/23-24/016 decision in this regard shall be final ‘Any ITP which has been debarred/ blacklisted by indian Central/State Governments or by any entity controlled by Indian Central/State Governments from participating in any of their project, as on date of submission of Eol, shall not be eligible to submit the Eol. ECIL shall receive proposals pursuant to this Eol in accordance with the terms set forth herein, as modified, altered, amended and clarified from time to time by ECIL, and all applications shall be submitted in accordance with such terms on or before the date specified in this Eo! for submission of applications. In case any amendment/corrigendum to this Eol i at ECIL etendering Portal https://etenders.e 1. DUE DILIGENCE The ITP is expected to examine all instructions, forms, terms and conditions, and specifications that are provided in the “EOI document”. The £01 should be precise, complete and in the prescribed format as per the requirement(s) of the "EO! document”. Failure to furnish all information required by the EO! document or submission of an EOI not responsive to the ‘EO! document’ in every respect will be at the ITP’s risk and may result in rejection of the proposal. The ITP shall bear all costs associated with the preparation and submission of its EOI and ECIL will not be in any case held responsible or be liable for these costs, regardless of the outcome of the EOI Process. NON-DISCLOSURE: EOI documents and associated correspondence are subject to copy right laws and always remain the property of the ECIL and must not be shared with third parties are reproduced , whether in whole or part , without the ECIL’s prior written consent. ITP should keep all technical specifications, scope, details of equipment at corresponding locations, Drawings, Site Plans as confidential information and shall not disclose without prior written consent of ECIL. ITP should not advertise or publish, claim, canvas, solicit, reveal, disclose, advertise or publicize in any manner, including through electronic or print media on the scope and execution of the purchase order, if awarded ITP should not publish/advertise/canvas partnership with ECIL, without ECIL’s written permission IP rights will remain with ECIL unless explicitly identified on case to case basis. The teaming does not imply that two organizations represent each other as separate legal entities (SLEs). PESECIL/HSS/PUR/PT/EOI/23-24/016 8) ITP should not publish the award and execution of purchase order, in their (or their associate's) in-house newsletters, bulletins, magazines or any other publications — limited or for public circulation, without prior written permission from ECIL F. CONFIDENTIALITY: Information relating to the examination, clarification, evaluation and comparison of Eo! and recommendations shall not be disclosed to ITP. Any effort by ITP to influence ECIL in processing of Eol or selection decisions may result in the rejection of the response against Eol. G, DISPUTE RESOLUTION: In case of any dispute, in relation to this EOI, the ITP shall address the same for mutual resolution, failing which the issue will be referred to the sole arbitrator to be appointed by the Director (Personnel) of ECIL. The proceedings shall be held in accordance with the provisions of the Arbitration and Conciliation Act, 1996 as amended. The venue of such arbitration proceedings shall be at Hyderabad. The language of arbitration shall be English. All disputes arising out of this EOI are subject to the exclusive jurisdiction of courts in GHMC (Kapra circle), Hyderabad. pe. 6ECIL/HSS/PUR/PT/EOI/23-24/016 ‘SECTION-3 DETAILS OF EXPRESSION OF INTEREST (Eo!) A. INTRODUCTION To address the latest market trends and strengthen its manufacturing capabilities as ‘a market leader, proposal is invited under e-tender mode from the Intending Technology Partners (ITPs) having proven technological capabilities including necessary certifications for “Smart Energy Meters (Single Phase, Three Phase & LT-CT Operated three phase) meeting IS 16444 Standard or latest” and ready for Transfer of Technology (ToT) to ECIL as per terms & conditions enumerated below, may submit their proposal. B, ABOUT ECIL: Electronics Corporation of India Limited, (ECIL), a leading Central Public Sector Enterprise with Head Office at, ECIL PO, Hyderabad-500062, Telangana and Zonal Offices situated at New Delhi, Kolkata, Chennai, Mumbai and Bangalore is engaged in design, development, manufacture, supply and installation of state-of-the-art technology based solutions to core industrial, government and strategic sectors. The high level of quality & reliability of ECIL products is due to adherence to international standards by acquiring and adapting some of the best technologies from leading companies in the world, together with technologies developed in its own R&D facility. More details about ECIL and its entire range of products and operations can be viewed by visiting our web site www. . PURPOSE ECIL intends to manufacture “Smart Energy Meters (Single Phase, Three Phase & LT-CT Operated three phase) meeting IS 16444 Standard or latest” and meeting existing requirements as well as upcoming & future Tenders/EOI/RFP requirements of DISCOMS or other Organization. In pursuance of the said objective, ECIL intends to empanel the Original Equipment Manufacturers (OEMs) of Smart Energy Meters as its Technology Partners based on this Eol. Upon receipt of responses against this Eol, ECIL will review the responses to ascertain suitability of the offer and shortlist Intending Technology Partners (ITPs) for empanelment and further discussions. PE.7ECIL/HSS/PUR/PT/EOI/23-24/016 SECTION-4 SPECIAL TERMS AND CONDITION ‘The empanelment of Technology Partners or ITPs shall remain valid for a period of 5 (Five) years from the date of empanelment unless otherwise extended on the same terms and conditions at the discretion of ECIL. ‘The empanelled ITPs only will be eligible to participate in subsequent RFPs/ tenders floated by ECIL as per the scope of this Eol. The selection of Technology Partner will be based on competitive bidding amongst the empanelled ITPs. . The selected ITP should be willing to enter into Technology Partnership Agreement (TPA) with ECIL for registering the IP/copyright of the unique designs, on ECIL name, of Smart Energy Meters (SEMs) ~ Single Phase, Three Phase and LT- CT operated three phase compatible with 3G/4G/latest/NBIOT/RF technology or any other technology as per customer requirement. Detailed discussions on terms and conditions to finalize the Technology Partnership Agreement (TPA) shall be held with selected ITP for each RFP/ tender floated by ECIL under the scope of this Eol on case to case basis. The detailed terms and conditions for such Technology Partnership Agreement (TPA) shall be mutually agreed upon. ECIL reserves the right at its discretion to delist Empanelled ITPs on grounds of non participation in two consequent RFP floated by ECIL under the scope of this Eol, Empanelment with ECIL does not confer any default right to the ITPs to be invited for participating in any bids, tender etc. to be floated by ECIL, in future. ECIL reserves the right to call bids/assign work/associate the ITP(s) in any area as may be deemed fit by ECIL depending upon the profile provided by the ITPs and requirement of assignment, on a case to case basis. pe. 8ECIL/HSS/PUR/PT/EOI/23-24/016 SECTION=5 INDICATIVE SCOPE OF TECHNOLOGY PARTNER 5.1 The strategic alliance between ECIL and the ITP shall be for a period of minimum five years or as per agreed time period from the date of the TPA. The ITP shall provide designs of different variants of Smart Meters as per TPA to ECIL in order to establish meter manufacturing facilities at ECIL. This shall also include obtaining the plastic mould for the meter casing, meter box etc. required for manufacturing of ‘SEMs in ECIL. 5.2 The TPA of Smart Energy Meters includes transfer know how on hardware design/software, plastic casing and meter box design, meter firmware, Inspection, testing, quality assurance methods, troubleshooting, training, documentation, design upgrades, system integration with AMI solution provider, field support etc. as per various tendered customer requirements. 5.3 Under TPA the ITP should share all hardware design documents, Schematics, layout design files, Gerber files including all required drawings, complete BOM with make & model details of all Meter related PCBs, modem PCBs and respective Gateway/DCU PCBs. ITP should also provide PCBs test zigs designs with all required documents and diagnostic software with section wise Go/Nogo indication. 5.4 The ITP should share all applicable computer programs/ application software including documentation, logics and libraries such as Proprietary DLMS stack for DLMS Server and Client along with DLMS parameter details for all variants of Smart Meters with different types of Communication modules and respective Gateway/DCU etc. 5.SITP shall support ECIL in injection moulding of Plastic parts as per customer requirement for the meter casing and meter box by sharing the design with the moulding partner of ECIL in AutoCAD/ Solid works compatible file format. 5.6 The ITP shall ensure compliance, in totality, of his product to applicable Indian Standard specifications or any other standard, as referred in the customer requirement. 5.7 The ITP should be responsible to provide free software/firmware/patches/ upgrades and hardware design upgrades to ECIL for the product as per customer order conditions during the pre-sales and post sales phases of the product to ascertain the compliance of the product with the standards and specifications during the contract period. 5.8 The ITP shall support ECIL for field trial/Proof of Concept (PoC) as per customer requirement towards the pre-supply qualification for the customer orders. The ITP has to undertake the responsibility of successfully integrating the meter with the back-end system of HES/MDMS etc. in coordination with the AMI solution provider PE.9ECIL/HSS/PUR/PT/EOI/23-24/016 of the customer during the PoC. 5.9 The ITP shall ensure the design compliance of the smart meter on cellular 4G fall back to 2G/NB-loT/RF Mesh/other future communications technologies for various frequency bands as prescribed by Central Electricity Authority (CEA) or any other regulatory authority. 5.10 The ITP should meet the pre-qualification requirements as per Section-6 of Eol. ITP shall provide clause-by-clause compliance for eligibility conditions as per Section-7 and conform to the requirements, by providing undertaking as per Annexure-Il. 5.11 The ITP shall be responsible on behalf of ECIL to obtain all necessary development testing, certifications and approvals as required such as Type Approval from NABL/International accredited agencies & BIS Certification for ECIL make products in the name of ECIL within 3 months from the date of signing of TPA. The ITP has to co- ordinate with the certifying agencies for ascertaining all the technical requirements, for getting the certification/approval. However, all Certification & all Testing charges will be paid/ reimbursed by ECIL. 5.12 The ITP shall be responsible for ECIL to obtain prequalification and technical empanelment certificate, as an AMI solution provider (AMISP), from REC and approved by the committee constituted thereby the Ministry of Power within 3 months from the date of signing of TPA. 5.13 After/during successful TOT process, the ITP shall also support ECIL for the Tenders / Purchase orders of Government, PSUs, Defence and Private customers for the SEM and related services on technical aspects. 5.14 ECIL shall be solely responsible for procuring the materials as per BOM requirement for manufacturing, while the selected ITP shall support sourcing of the materials from their vendors at a competitive rate including plastic parts. ITP has to provide the detailed technical specifications, drawings etc. for all the components being sourced from their approved vendor or from open market. ITP shall also extend the technical support for using the equivalent items compatible to the BOM items. Any proprietary items that are being used in the meter design to be spelt out clearly during the TOT process. Procurement of 8OM directly from ITP also can be resorted to, if economically beneficial to ECIL 5.15 The TPA will be valid for an initial period of 05 Years with the scope to extend the arrangement further on mutual consent. The commercial and other terms and conditions for such Technology Partnership Agreement (TPA) shall be mutually agreed upon, pg.10ECIL/HSS/PUR/PT/EOI/23-24/016 SECTION -6 PRE-QUALIFICATION REQUIREMENTS (PQR) ITP should meet all Pre-Qualification Requirements as mentioned below: 6.1 ITP should be an Original Designer/ Original Equipment Manufacturer (OEM) of “Smart Energy Meters (Single Phase / Three Phase / LT- CT operated three phase) meeting IS 16444 Standard” 6.2 ITP should have designed, integrated and manufactured “Smart Energy Meters (Single Phase/Three Phase/LT-CT) meeting 1S16444 Standard” and obtained the required type Approval Certificate from any NABL/international accredited agencies for Single Phase, Three Phase and LT-CT for itself or its Technology Partners. ITP must confirm that there are no Patent / legal issues that might become hindrance as per scope of Eol at any stage. 6.3 ITP shall be willing to transfer the technology of “Smart Energy Meters (Single Phase, Three Phase & LT-CT) meeting IS 16444 Standard”, through TPA, to enable ECIL to design, engineer, integrate, manufacture, assemble, test, quality inspect, Market, install, Sale & Service, provide maintenance of the product. The ITP would take responsibility on behalf of ECIL to obtain the required Type Approval Certificates as well as all required BIS Certificates. 6.4 The offered product of the ITP must meet the Technical specifications given at Annexure- u 6.5 ITP must provide Smart Energy Meters Software libraries, DLMS stack for Server and Client & its upgraded versions progressively as and when available to enable ECIL to upgrade, operate and maintain the Smart Energy Meter. 6.6 ITP shall provide training to ECIL personnel for the smooth and efficient Production of Smart meters based on ITPs design. ITP shall share the sources of procurement for all the necessary Infra required for Manufacturing & Testing of Smart Meters. During Contract period, any changes in the meter specifications and design due to customer requirement or Standard amendments resulting upgradation of Smart meter production and testing facility shall be addressed by ITP free of cost. ITP shall provide all the upgrades developed for the offered products during the contract period, without any commercial implication. In the event of obsolescence of hardware components/upgraded technical specifications as per prevailing standard the ITP shall provide the upgraded SEM design free of cost. 6.7 The offered product of the ITP must meet the Technical specifications given at Annexure- Il. In order to verify the technical compliance of ITP, the ITP should submit 5 samples of each variant of Smart meter as per scope of this Eol for testing and verification purpose to ECIL. The sample meters along with testing accessories and test procedures shall be submitted along with the Eol and must reach ECIL at below address before date of opening of bids. In-Charge (Stores), HSS -Purchase Electronics Corporation of India Limited, ECIL (P.O), Hyderabad - 500 062 Non-submission of Meter samples before bid opening date will lead to rejection of ITP’s bid. 6.8 ITP shall agree to provide Smart meters (all 3 variants) to ECIL on mutually agreed cost for ECIL’s requirements. peatECIL/HSS/PUR/PT/EOI/23-24/016 6.9 ECIL shall be free to procure components as per BOM following its own procurement procedure. However, ITP may provide the list of their approved vendors. Any proprietary items that are being used in the meter design to be spelt out clearly. ITP should also be willing to supply BOM to ECIL directly. 6.10 ITP shall depute experienced technical personnel at ECIL on need basis to resolve the design related technical issues during bulk production, Certification, Pre-Delivery Inspection etc. till the completion of contract period. 6.11 ITP shall take care of the lapses in technology free of cost. 6.12 ITP shall share to ECIL a detailed technical presentation for their action plan for implementation of ToT, as per scope of this EOI, along with their proposal in order to ascertain the suitability of the technical qualification of the ITP. Bids received without such presentation is liable to be disqualified during evaluation process. Pg.12ECIL/HSS/PUR/PT/EOI/23-24/016 SECTION -7 ELIGIBILITY CONDITIONS FOR ITP ‘A__| Essential Eligibility Criteria for the Applicants Pre-Qualifying Criteria Compliance | Compliance Document to be Required | submitted i The ITP should be a company registered in [Complied [The details of the company India having its office in India and and Certificate. of incorporated under the Indian Companies Incorporation of ITP together Act, 1956/2013 and should be at least two \vith MOA and AOA years (from the date of releasing this RFP) old company. i The ITP should have a consolidated (omplied Balance sheet and profit and annual turnover of 8 10 crores in any of loss statement for the years the last Three financial years, that is, specified to be provided. 2020-21, 2021-228 2022-23, iii) ITP should be an Original Designer/[Complied An undertaking as per Original Equipment Manufacturer (OEM) format given in Annexure- of Smart Energy Meters meeting IS 16444 ill of owning IPR for the standard. offered Smart Meter designs along with Type approval certificate/ BIS license for IS 16444 obtained (by ITP for itself or its Technology Partners) for offered designs to be submitted. iv |The ITP should commit to provide any Agreed Self-Declaration consent to software/hardware upgrade required on be provided. the designed product to keep it updated and also work on optimizing the design to make it market competitive and meet customer requirements as well as prevailing standards, Vv ITP should not have been blacklisted by |complie ‘An undertaking as per Central Government/any State or UT format given in Governments / PSU/ organized sector in Annexure-tll of not India to work with ECIL. being under any black list or Barring vi [ITP should meet the specifications for| Complied [A Self-Declaration of manufacturing of all three types of Smart compliance to all the Meters as mentioned in aforesaid clauses. technical specifications as per Annexure - ll apart from that ITP shall submit 5 samples of each variant of Dg 13ECIL/HSS/PUR/PT/EOI/23-24/016 Smart meter for testing and verification purpose to ECIL. The sample meters along with testing accessories and test procedures must reach ECIL at address mentioned in 6.7 before due date for opening of bids vii ITP shall provide transfer of technology to ECIL, for the purpose of manufacture of the SEM by ECIL. The said Transfer of Know-how by ITP shall be in the form of transfer of manufacturing inputs such as all types of drawings, Bill of Material along with technical specifications, Part Nos and the OEM details, schematic & layout designs, assembly drawings, circuit diagrams, firmware, test procedures, transfer of documentation for the manufacturing and assembling required for all variants of meters, communication modules, test zigs, periodic software upgrades, etc. ITP shall provide all details of BOM, Gerber, CAD data etc. required for manufacturing, testing and quality control of the SEMs. ‘Agreed Self-Declaration consent to be provided. Orders issued by the Government of india restricting procurement from ITP of certain countries which shares a land border with India shall apply to this procurement. Any ITP or their OEM, from a country which shares a land border with India (excluding countries as listed in the website of Ministry of External Affairs, to which the Government of India has extended lines of credit or in which the Government of india is engaged in development projects ~ hereinafter called ‘Restricted Countries’), shall be eligible to bid in this tender only if they are registered with the Registration Committee constituted by the Department for Promotion of Industry and Internal Trade (OPIIT). Complied TTP or their OEM sharing land border with India, Which are not part of restricted countries shall provide the certificates of registration in this regard from DPIIT Pe14ECIL/HSS/PUR/PT/EOI/23-24/016 The ITP has to provide free ‘Agreed ‘software/ firmware/ patches/ software upgrades and hardware design upgrades to ECIL for the product as per customer order conditions during the pre- sales and post sales phases of the product to ascertain the compliance of the product with tthe standards and specifications. Self-Declaration consent to be provided. ITP has to provide upgraded Agreed design in the event of obsolesce Of existing hardware or lapses in tthe technology transferred, Self-Declaration consent to be provided. ITP shall agree to supply Meters to ECIL on] Agreed Self-Declaration consent to mutually agreed cost for ECIL requirements. be provided. xii {TP shall share to ECIL a detailed technicalComplied __| Detailed ‘technical presentation for their action plan for presentation to be implementation of ToT, as per scope of this oll submitted along with the proposal. B | General Commercial Conditions Compliance] Compliance Required _| Yes/ No i The ITP shall enter into Technology Partnership Agreed Agreement (TPA), if selected as Technology partner after empanelment, with ECIL for transferring the complete technology for Smart Energy Meters. An undertaking as per format given in Annexure-Il in that regard is to be submitted by ITP. | The ITP shall provide technical support to ECIL on need Agreed basis during installation, commissioning, warranty and ost warranty servicing of the product. | The ITP shall support ECIL in tenders floated forthe Agreed product, by meeting the technical specifications of the tender. V___| The process of Technology transfer should be initiated Agreed after signing the agreement (TPA) and steps should be taken immediately to initiate type tests, BIS certification and RDSS empanelment in ECIL’s name. Vi_ | The BOM/B0Q is to be provided by ITP as per the greed requirement received for new opportunities from time to time DE. 15ECIL/HSS/PUR/PT/EOI/23-24/016 The ITP shall conduct necessary knowledge transfer | Agreed sessions/training free of cost to ECIL Engineers on hardware design and firmware/software, testing, calibration, troubleshooting, installation, inspection and acceptance testing. The Design/R&D issues however shall remain in the scope of the selected ITP only. The Contract Agreement between ECIL and ITP shallbe | Agreed signed by authorized signatories of ECIL and the ITP, duly supported by Power of Attorney issued by respective parties in the name of these signatories ‘Technical Evaluation Criteria Criteria ‘Compliance required ‘Compliance Yes/No TTP's quantitative experience in __designing/ | Complied manufacturing/supply of Smart Energy Meters/ Pre-Paid Meters to Indian or Global entities in last 5 Years. Documentary evidence of manufacturing/supply of at least 5000 Nos of Smart meters (Customer PO copies along with project completion certificate issued to ITP or their Technology partners}to prove experience to be submitted. In case Technology Partner’s supporting documents are utilized by ITP as documentary evidence, a certification from the concerned Technology partner on its letter head is to be submitted by ITP mentioning its approval and consent for submission of such documents by ITP to ECL Availability of R&D setup for Smart Energy Complied Meters conforming to IS 16444 acceptance testing Details of available R&D Engineers involved and list of Equipment to be submitted along with the proposal. ECIL at its discretion shall conduct the due verification of declared R&D infrastructure for the purpose of evaluation. The verification will be done by ECIL expert team. Pg.16ECIL/HSS/PUR/PT/EOI/23-24/016 i] ITP’s proven record of accomplishment in ToT projects Complied (Number of TOT Agreements). ITP should have successfully accomplished at least 2 ToT agreements till the date of floating of this Eol. Details of ToT agreements shall be furnished by ITP and a certification from the concerned Technology partner on its letter head containing details of number of meters manufactured by them utilizing ITP’s design is to be submitted by ITP. iv___| ITP shall have secured IS 16444 Part | and IS 16444 Part il | Complied Type approval/ BIS certificates for their Smart Energy meter designs. Valid BIS certificate copies (obtained within last 5 years from the date of floating of this Eol) shall be furnished by ITP. In case Technology Partner’s supporting documents are utilized by ITP, a certification from the concerned Technology partner on its letter head declaring that the BIS certificates are obtained based on ITP’s Smart Meter design is to be furnished by ITP to ECIL for this purpose. Proposal received without such valid BIS certificates are liable to be rejected. Note: 1. ITP should be in compliance of all above evaluation criteria in order to qualify for ‘empanelment, 2. Compliance for above evaluation criteria will be recorded only for those bids where relevant documentary evidences are submitted along with the bids. Mere declaration of compliance by ITP in absence of documentary evidences will be treated as non-compliance and bid will be evaluated accordingly. 8.17ECIL/HSS/PUR/PT/EOI/23-24/016 Annexure-| DOCUMENTS / INFORMATION TO BE UPLOADED ‘Checklist for documents/information to be submitted ‘The profile of the ITP as per Annexure-IIl and Certificate of Incorporation of the ITP company together with MOA and AOA Balance sheets and Profit and loss statements for past Three years, Documentary evidence (Customer POs, design agreements with meter manufacturers/} technology partners, performance/completion certificates) to prove experience to be| submitted. Proof of supporting successful accomplishments in ToT projects for Smart Energy Meters for self or Technology partner. Details of BIS and Type approval certificates for self or their Technology partners with the| design of ITP, if any. ‘Submission of Technical Presentation including R&D facilities, human resources ete, vil Clause-by-Clause compliance of EOI terms (Pre-qualification requirements, Eligibility criteria} & General Requirements) and all corrigenda with supporting documents as per Section 6} and 7 of this Eol, Valid Power of Attorney along with resolution of Board for authorizing the person signing| the bid for this REP as per Annexure-Il Undertakings by the ITP shall be submitted as per Annexure-I ‘An undertaking of owning IPR (Intellectual Property Right) or Copyright/ License for the design as per given format to be submitted, xi ‘An undertaking to have understood and ready to sign a contract agreement (TPA) by the appropriate authority if selected as Technology partner after empanelment as per given format to be submitted. xT ‘Technical literature/Brochures/ Datasheets of the offered Smart Energy Meters. pg.18ECIL/HSS/PUR/PT/EOI/23-24/016 Annexure-II GENERIC TECHNICAL SPECIFCATIONS. For Smart Energy Meters \.. Physical Desig . Meter Design: Meter design may be incorporated in a single/ Two PCB (Main board, Power supply and Display) and NIC Card separately. Communication Module: Module should support IPV4 and IPV6 communication, according to the availability of the network it should work in 4G fall back to 2G/NB-loT/RF/other Future Networks. Communication Module Type: Pluggable and universally compatible one, and easily switchable between communication technology within a single module (Ex: GPRS / NB-loT/RFMesh). Communication Technology: GPRS, RF variants and NB-loT, the communication module should be able to set to NB-IoT / RF in the areas wherever the other technology is not suitable. Antenna Gain: The antenna used in the communication module should be with minimum 5-dbgain. ._ Meter casing: Polycarbonate meter casing suitable for IS 16444 type test, ultrasonic welding with ingress protection to IP 51/55 standards. . Meter Box: Polycarbonate meter box, type tested as per IS standards (Input / Output gland size suitable for 20mm round / flat cable), box top cover may be booking open type / as per customer requirements. . Type Test Suitability: Smart Energy Meter should comply to IS 16444 standards with latest amendments in an NABL approved and accredited laboratory. PB. 19ECIL/HSS/PUR/PT/EOI/23-24/016 B. Technical Specification B.1 Smart Meters: 1. Single Phase 2 Wire, whole current Smart Energy Meter including pluggable GPRS/RF mesh/NB-IOT communication module as per IS 16444 Part-1, Accuracy Class 1.0,Current Rating 5-30 A / 5-60A / 10-60 A and 10-100A with Backlit LCD Display, Net metering facility, default postpaid facility with prepaid facility built- in 2. Three Phase, 4Wire, whole current Smart Energy Meter including pluggable GPRS/RF mesh/NB-IOT communication module as per IS 16444 Part-1, Accuracy Class 1.0,Current Rating, 10-604, 20-100A With Backlit LCD Display, Net metering facility, default postpaid facility with prepaid facility built-in 3. LT-CT operated, Three Phase, Smart Energy Meter including pluggable GPRS/RF mesh/NB-IOT communication module as per IS :16444 Part-2, Accuracy Class 0.5s, Current Rating -/5 A, With Backlit LCD Display, Net metering facility, default postpaid facility with prepaid facility built-in. B.2 STANDARDS APPLICABLE: Unless specified elsewhere in this specification, the performance & testing of the meters should conform to the following Indian/International standards, to be read with up to date and latest amendments/revisions thereof as on 90 days prior to submission of RFP. SLNo [Standard No Title T, [IS 13779, 1999 Specification of AC Static Watt hour read with its latest meters class1.0andClass2.0 Amendments 2, [IS 15959, 2016 Part -2 along [Data exchange for electricity with Part -1 Meter reading, Tariff and Load Control Companion Specification 3. |CBIP Research Specification for AC Static Electrical PublicationNo.32Sreadwit _|Energy Meters h latest amendments a | 1512346 (1999) Specification for testing equipment for JA.c. Static Electrical Energy Meter (latest amendment). Pg. 20ECIL/HSS/PUR/PT/EOI/23-24/016 CEA. Regulation No. 502 / 70 / CEA / DP&D, dated 17/03/2006 with all amendments (Central Electricity Authority (installation and Operation of Meters) Regulation, 2006. 6. IS 14434 (1998) Polycarbonate Moulding and Extrusion Materials. 7. |IS-15884, 2010 with its latest [Amendments JAC direct connected Static ‘Smart prepaid Meters for Active Energy(Class 1 and Class 2) @,_|iS-16444, 2015 Part 1&2 lWith latest amendments. IAC. Static direct connected watt-hour smart meter for Class 1 & 2 9. |I5-16444 and CEA guideline CEA document August 2016 Power On-Off event. Functional specifications and functional requirements of AMI B.3 List of des IS Standards: 1. IS 16444 Part-1 & Part-2 with latest amendments 2. 1S 15959 Part-2& Part-3 with latest amendments 3. 1S 13779 with latest amendments B.4 Additional spec 1. Special Anti-tamper features as required for DISCOMs p . Meter sealing specification as required for DISCOMs 3. Customer specific standardization (Display Parameters and Sequence, Error Codes on Meter Display, THD measurement &harmonics analysis, Labeling Format for Meter Serial Number, LED Indications on NIC, ‘Tamper Events and Thresholds, Tests and Checklist for PDI). $ ae Customer specific technical specification for Meter Box Standard Communication module specification ~ For reference. ‘Any other standards applicable to Smart Energy Meter manufacturing for Pan India DISCOM requirements. PB aLECIL/HSS/PUR/PT/EOI/23-24/016 Annexure-IIt UNDERTAKINGS FROM ITP 1. Covering Letter and Board Resolution/ Power Of Attorney (PoA) Format To DGM (MMD), Electronics Corporation of India Limited HSS/ ISD, ECIL Post Hyderabad- 500062 Dear Sir, Ref:- INVITATION FOR EXPRESSION OF INTEREST (EOI) FOR “Empanelment of Technology Partners for Smart Energy Meters” Having examined the Expression of Interest (EOI), the receipt of which is hereby duly acknowledged, we, the undersigned, intend to submit a Pre- qualification requirements declaration-cum-proposal in response to the Expression of Interest (EOI). We attach here to the response as required by the EOI, which constitutes our proposal. Primary and Secondary contacts for our company are:- Primary Contact ‘Secondary Contact Title: Company Name: ‘Address: Phone: Mobile: Fax: email: We confirm that the information contained in this response or any part thereof, including its exhibits, and other documents and instruments delivered or to be delivered to ECIL, is true, accurate, verifiable and complete. This response includes all information necessary to ensure that the statements therein do not in whole or in part mislead ECIL in its short- listing process. We fully understand and agree to comply that on verification, if any of the information provided here is found to be misleading the short listing process, we are liable to be dismissed from the selection process or termination of Pg. 22ECIL/HSS/PUR/PT/EOI/23-24/016 the contract during the project, if selected to do so. We agree for unconditional acceptance of all the terms and conditions set out in the EOI document. It is hereby confirmed that I/We are entitled to act on behalf of our company/corporation/firm/organization and empowered to sign this document as well as such other documents, which may be required in this connection. Dated this Day of 2023. (Signature) Duly authorized to sign the Tender Response for and on behalf of:(Name and Address of Company) Seal/Stamp of Firm Witness Signature: Witness Name: Witness Address PB 23ECIL/HSS/PUR/PT/EOI/23-24/016 CERTIFICATEAS TO AUTHORISED SIGNATURES L, the Company Secretary of , certify that . sseeeuneeeWho signed the above EOT is authorized to do so and bind the company by authority of its board/governing body. Date: Signature: (Company Seal) (Name) Pe. 24ECIL/HSS/PUR/PT/EOI/23-24/016 2. GENERAL DETAILS OF THE ORGANIZATION Details of the Organization Name of organization Nature of the legal status in India Legal status reference details Nature of business in India Date of Incorporation Date of Commencement of Business ‘Address of the Headquarters ‘Address of the Registered Office in India Other Relevant Information Mandatory Supporting Documents: Certificate of Incorporation from Registrar of Companies (ROC)/ Certificate of| registration of Firm, Relevant sections of Memorandum of Association of the company or filings to the ROC/ Stock exchanges/ other relevant statutory authorities to indicate the nature of business of the company. thecompany. PB 25ECIL/HSS/PUR/PT/EOI/23-24/016 3. FINANCIAL DETAILS OF THE ORGANIZATION Financial Information F¥2020-21__[ FY2021-22 FY2022-23 Revenue(in INR crores) Profit Before Tax(in INR crores) Revenue from similar business/solutions/projects (in INR crores) Other Relevant Information Mandatory Supporting Documents: Auditor Certified financial statements for the last three financial years; 2020-21, 2021- 22 & 2022-23 (Please include only the sections on P&L, revenue and thi assets, not the entire balance sheet.) Certification by the company audito supporting the revenue break-up towards similar business solutions/projects. a. 26ECIL/HSS/PUR/PT/EOI/23-24/016 4. PROJECT EXPERIENCE ‘AMI or Smart metering Projects /Similar Project/ similar solutions Experience General Information Name of the project Client for which the project Name and contact details of the client Current Status Project Details Description of the project Geographical Scope ‘Outcomes of the Project Scope of Transition Business Processes Applications Technologies Used Infrastructure Operations & Services Number of Location/Sites Other Details Y/ Due-Diligence During Transition N Indicate the duration in case there was a due- diligence performed before the lection neo Duration of Transition(post selection) Total duration of the project (no. of months, Total cost of the project Total cost of the services provided by Other Relevant Information Mandatory Supporting Documents: Letter from the client duly indicating the salient points like cost, period, scope of services like software, hardware,networking, O&M etc and successful completion of the project. Project Capability Demonstration Complete details of the scope of the project shall be provided to indicate the relevance to the pre-qualification criterion (which is part of minimum qualification] criteria). Pg. 27ECIL/HSS/PUR/PT/EOI/23-24/016 5. NON BLACKLIST UNDERTAKING FORMAT. To, Electronic Corporation of India limited Purchase - HSS, Instrument & Systems Division ECIL (PO) Hyderabad-500062 Sub: Undertaking for not being blacklisted. Tender Reference: Dear Sir, We confirm herewith that our company is not blacklisted, debarred or prosecuted by any central Government or state Government _department/Government Organization/PSU for corrupt, fraudulent or any other unethical business practices. We do not have any litigation pending with any of the Govt. Organizations. Thanking You Yours faithfully, Name of Company: Signed & Stamped on:ECIL/HSS/PUR/PT/EOI/23-24/016 6. UNDERTAKING FORMAT FOR OWNING IPR (INTELLECTUAL PROPERTY RIGHT) FOR THE DESIGN To, Electronic Corporation of India limited Purchase - HSS, Instrument & Systems Division ECIL (PO) Hyderabad-500062 Sub: Undertaking for owning IPR (Intellectual Property Right) for the design. Tender Reference: Dear Sir, We confirm herewith that we are the proprietor(s) of the offered designs of Smart Energy Meters. There are no Patent / legal issues pending with any of the organizations related to ownership/ IP rights of offered Energy Meter designs that might become hindrance as per scope of Eol at any stage. Thanking You Yours faithfully, Name of Company: Signed & Stamped on: pg. 29ECIL/HSS/PUR/PT/EOI/23-24/016 7, UNDERTAKING FORMAT FOR SIGNING A CONTRACT AGREEMENT IMMEDIATELY AFTER BEING EMPANELLED To, Electronic Corporation of India limited Purchase - HSS, Instrument & Systems Division ECIL (PO) Hyderabad-500062 Sub: Undertaking for signing a contract agreement if selected as Technology partner after empanelment. Tender Reference: Dear Sir, We confirm herewith that we have completely understood all instructions, forms, terms and conditions, and specifications that are provided in the “EOI document” and submitting our true, accurate, verifiable and complete response against it. We also understood that the EOI process is for empanelment of qualified parties (ITPs) and the commercial obligation will start after signing of contract (TPA) based on mutually agreeable terms for defined scope of subsequent RFPs floated under the scope of this EOI. It is hereby confirmed that we are agreeing for signing of contract agreement (TPA) with ECIL if selected as Technology partner after empanelment. Thanking You Yours faithfully, Name of Company: Signed & Stamped on Pg.30