HOW TO USE THE MS EXCEL

1. Start Excel Application

Once you install Excel in your system, you can open it from your Start menu. You can search from the
search bar and add an icon on the desktop. When you click on the Excel application icon, it loads add-ins and
then opens the Excel application, showing you the Excel start screen.

2. Creating a New Workbook in Excel

Once you open the Excel application, it shows you the backstage from where you need to click on the “Blank
Workbook” to open a new blank workbook. it will instantly open a new workbook named “Book1”. You need to
save the workbook which you have inserted.

3. Save a Workbook
Once you create a new workbook, it’s better to save it right away before you start working on it. To save it, click
on the File > Save As. From there, in the “Save As” dialog box, you need to enter the name and then click on
the Save.
If you want to save the File to a different location, click “Browse” and locate the folder where you want to save
the workbook.

4. Insert a New Sheet

There are three (more or less) worksheets by default in each workbook, but you can also insert new worksheets
(sheets). And here are multiple ways for this. When you right-click on the sheet tab that you already have in the
workbook, there’s an option “Insert”.

When you click this option, you get a dialog box to select the type of sheet to insert and then click OK to insert
the sheet.

5. Delete a Sheet
You can also delete a sheet you don’t need or don’t want to use further. For this, you must right-click and click
the “Delete” option.
When you click on this option and delete a sheet or worksheet where you have data, Excel will show you a
prompt to ask you for permission to delete it.

6. Enter Data in a Cell

In Excel, you can enter data in a cell using multiple methods, but the easiest way to enter the data is to use the
keyboard keys.

Just select the cell where you want to enter data and type what you want to enter. Once you enter the data,
press the “Enter” key to move to the next cell downwards.

7. Using Options from Ribbon

In Excel (starting from the Excel 2007 version), the majority of the options that you need to use are listed on the
Ribbon. And further on the Ribbon, you have tabs.

On each Tab, there are buttons and drop-down lists to use the options. For example, on the Home Tab, you
have basic options for formatting and options to work with worksheets, range, and cells.

8. Change Cell Alignment

You can also change the alignment of the cell if required. On the Home Tab, you have the buttons for the
alignment options. There are two options to align (centre, left, and right) and (top, middle, and bottom).
9. Apply Border to a Range or a Cell
You can apply cell borders on a cell or a range of cells. Once you select a range or cell, you need to go to the
Home tab and click on the Borders drop-down. In this drop-down, you have all the options to apply the Border to
the selected range. In the last option of the drop-down, you can click “More Borders” to apply custom borders.

10. Entering a Function in a Cell

Function is one of the most powerful features in Excel. Select a cell first to enter a function and type (=). Once
you enter =, you need to start typing the name of the function that you want to use. Once you enter the function’s
name, specify its arguments to get the desired result.

11. Create a Basic Formula in Excel

In Excel, you can create a basic formula in a cell using the basic calculation operator (Addition, Subtraction,
Division, and Multiplication).

Type the equal sign, and then you can start writing your formula. Let’s say you want to sum 10 and 20, then, you
need to write a formula like (=10+20).

And if you want to refer to cells in the formula, you can also do that. In the same way, you can also do
subtraction, division, and multiplication.