Dr N.Y. MULONGO.

, PhD
Senior Lecturer & Senior Researcher
AI is a branch of computer science
about using special techniques and
practices to create intelligent machines
that can learn, think and act like human
beings. AI uses data, servers and
algorithms to train machines for
specific actions such as recognizing
objects, reasoning, problem solving,
planning, perception.
Several examples of today’s AI:
§ Apple Siri, a virtual intelligent assistant. Here the AI uses voice recognition and
recommender engine to provide a solution based on what a user says.
§ Facebook ads, an ad campaign management system. Facebook utilizes a bunch of
AI marketing techs to offer one of the best customer targeting solutions for
business. Predictive analytics, machine learning, content recognition, data mining,
etc. are just a few techs that Facebook uses to build a powerful, AI-driven digital
marketing system.
§ A project comprises a series of tasks designed to meet a specific objective. It can
be developing a new product/service, constructing a bridge or building, house
renovation, upgrading the data system, implementing new business, etc.

§ Irrespective of the nature and size of the assignment, every project manager strives
to meet the project goals and objectives, i.e., deliver within time and budget.
Effective project planning paves the path for a project’s success.
§ AI-based tools assist project managers in handling different tasks during each
phase of the project planning process. It also enables project managers to process
complex project data and uncover patterns that may affect project delivery. AI also
automates most redundant tasks, thereby enhancing employee engagement
and productivity.
§ So, how do AI automated software support project systems and help in better
decisions? Is it truly an asset for business organizations or does it create havoc by
bringing about complicated procedures that lead to inefficiency? Is it worth taking
the risk of bringing about artificial intelligence-powered software suites to manage
projects or should the traditional route be taken? These questions surely will come
about in the mind of any manager before taking a decision about implementing
automated project management software.

§ The modern project manager plays a critical role in ensuring that all project tasks
that carried out to perfection and ensures that the timeline of the project does not
falter.
Smart Risk Management
Every project is prone to risks. AI can accurately predict the number of defects or
quality in general in managing projects. Using AI models at different stages of
projects can help identify and alert teams if the process is risky. For example, AI can
observe the actual progress and compare it to the planned schedule. Based on that
data, AI can:
§ Alert potential delays
§ Point out the underperformance based on KPIs

§ Recommend ways to bring the project back on track

§ You can factor in budgeting and scheduling constraints to make informed
decisions on risk management.
To ensure your projects remain on track, the right people
must work on them. AI delves into the history of past
projects, which give you real-time information on resource
engagement. For instance, the manager can compose the
project team and assign roles and responsibilities to
individual team members. AI tools also ensure that the
project managers manage the project effectively and stick to
deadlines.
§ Predictive analytics is used to make predictions about future events. It can generate
future insights based on historical data and analytics techniques such as statistical
modeling and machine learning. Companies can use past and current data to
reliably forecast trends and behaviors.

§ Project managers can estimate the effort and resources needed to complete a
project more accurately. Predictive analytical tools contain the exception handling
feature, which points you to an excess or shortage of the right resources. The idea
behind predictive forecasting is to strategically identify and block risks before
they take over the project. It helps you prepare the optimum project schedule.
Here is a rundown of all the benefits that project managers get from predictive
analytics:
§ Gain an overview of the project risks and close identified gaps.

§ Improve project outcomes by prioritizing necessary actions.

§ Realize early value from the projects.

§ Negate financial losses by improving project oversight.

§ Drive greater efficiency by eliminating unnecessary project characteristics.
Making sure that all tasks and activities flow in a structured and orderly way is one of
the prerequisites of good project management. Artificial intelligence is a perfect
solution to attaining complete operational efficiency and making sure that your
streamlined project events occur in a clockwork manner.

Future visualization techniques,

Feasibility reports, and
Risk-calculation are some advanced methodologies that are harnessed by
automated project management software suites to manage projects in an efficient
manner.
§ One golden key to making sure your projects reliable and on-schedule is to devise
a plan for super-powerful resource with the help of resource management software!
Resources are scarce and limited; hence it is of vital importance that the project
manager’s plan in a sensible and careful manner for their utilization.
§ There are some innovative AI tools such as predictive maintenance that can help in
managing crucial project resources and keeping the project on strict timelines by
identifying problem areas. Artificial intelligence can also help to track the progress
of project activities in real-time so that allocations of future resources can be
managed in time.
§ There is certainly no doubt that getting an automated project management system
will be the best decision for business prosperity and will surely lead to a massive
increase in project client satisfaction levels!
Project success is dependent on a
number of factors such as great
resourcing, low cost, total optimization,
and a high level of operational yield.
Automated project management
software systems have a number of
specialized modules such as machine
learning that can help in determining
the best cost routing and load level that
will lead to the maximum output for
input ratio. Forecasting techniques are
used to fine-tune project execution to
make sure all tasks continue on the
projected timeline.
§ Artificial intelligence software is a huge game-changer for any industry and can
enhance learning capabilities to uncover new pioneering knowledge in all fields.
Massive amounts of project data can be easily analyzed through automated
algorithms to get better awareness and understanding of how to thrust up project
management to greater heights.

§ Project management software can also improve the quality of managerial decisions
by giving precise feedback on capacity levels of employees based on historical
past performances. It is a great way to build project task assignments correctly as it
can identify which team member has the required skills and experience needed to
perform a particular task, taking into account the current external situation.
§ Monetary considerations are a big part of any project – it is important to design an
appropriate budget for any project that does not place a burden on the
organization. Artificial intelligence automated project management software has
the ability to chalk out the most optimum and financially viable schedule and
budget for any kind of project based on projection modeling techniques.

§ It is the best way to make sure that extra man-hours, resources, and the cost are not
utilized, thereby making sure that the entire project is concluded in the most
efficient mode possible. So, do not delay in investing in the most suitable and cost-
effective project management phases to ensure a fast and magical turnaround of
your overall business fortunes!
§ Artificial intelligence-powered project management software platforms have the
ability to enhance team communication and push for real-time collaboration
between members for better results. Each member involved in any kind of project
activity can keep the entire team up-to-date with any kind of issue, and discuss
before taking any measures that will have an impact on the project outcome.

§ There are also customizable tools that allow for streamlined document sharing,
report preparation, and image sharing for better transparency and team
communication. So make sure to get an easy-to-use futuristic project management
solution that will boost your return on investment (ROI) at a fast pace for business
success!
§ Expert Knowledge-Based Systems
(KBS System)
§ A knowledge-based expert system is
a computer program that
demonstrates the analytical
knowledge and skills of one or more
humanities specialists on a particular
problem. The system records the
human expert experience and
encodes it on a computer so that any
user can understand it.
§ Here you can see the KBES
architecture diagram.
 KBS SYSTEM

Knowledge-based systems work in several applications.

Here is a list of KBES programs:
§ Classification: The network identifies an object based on the listed properties.

§ Detection: KBES infers any malfunctions from the data.

§ Monitoring: This system compares data from a previous system to predict patterns.

§ Planning: KBES develops or modifies a project based on the project.

§ Artificial intelligence is changing how companies work, and project management is
a crucial area positively affected. The applications of AI in project management are
comprehensive. These solutions provide the project manager with enhanced
accuracy, strategy, and support. It has also improved the project managers’
emotional intelligence and creativity and negated individual decision-making
biases.
§ We’ve reached a stage where AI has reduced the need for excess human
intervention. For one, it can complete more tasks in a shorter time frame. With data
at the heart of everything, AI tools like a data warehouse have the storage capacity
to hold more information than ever.
THANK YOU SO MUCH FOR YOUR TIME