AUCTION DOCUMENT

AUCTION OF CANTEEN
FOR THE FINANCIAL YEAR 2021-22

Bid Reference: SO(G)/P&SHD/2-12/2022

GOVERNMENT OF THE PUNJAB

PRIMARY & SECONDARY HEALTHCARE
DEPARTMENT
1-BIRDWOOD ROAD, LAHORE

1 | Page
 AUCTION OF CANTEEN FOR THE FINANCIAL YEAR 2021-22

Bid Reference: SO(G)/P&SHD/2-12/2022

1. Primary & Secondary Healthcare Department, Government of the Punjab intends to invite
eligible bidders or firms for Auction for running the Canteen for the period of One year
that may be extended upto one year upon satisfactory performance.
2. The Auction Documents containing details of eligibility criteria and terms & conditions
are mentioned can be obtained from the date of publication of tender from the office of
the Section Officer (General) P&SHD on written request during the office hours on
depositing of Rs. 1,000 (non-refundable) till 13th January, 2022.
3. The auction documents may be submitted along with bid security as mentioned in auction
documents in prescribed manner in favor of Section Officer (General), P&SHD upto
13th January, 2022 (Thursday) till 11:00 AM.
4. Auction will be Conducted on 13th January, 2022 (Thursday) at 12.30 PM in which all
participating bidders will offer the amount for Canteen services on open competition basis
in the presence of concerned auction committees of P&SHD.
5. The Highest price offered by any bidder participating in Auction of Canteen Services at
P&SHD will be accepted by the concerned Auction Committee.
6. The annually reserve price (Minimum Bid) for Canteen auction is Rs. 500,000/-.
7. The Auction Committee reserve the right to cancel the auction process and reject all
auction proposals at any time prior to the award of Contract without hereby incurring any
liability to be affected.

SECTION OFFICER (GENERAL)

PRIMARY & SECONDARY HEALTHCARE DEPARTMENT
1-Birdwood Road, Lahore. Ph: 042 99205826

2 | Page
 TERMS & CONDITIONS
FOR
Auction of Canteen Services at Primary & Secondary Healthcare
Department, Lahore

1) Eligibility of Participants (Bidders):

Bidder
i. Must be Sales Tax and Income Tax active filer.
ii. Has minimum 5 years of experience in public/private organization.
iii. Must be holder of Punjab food Authority License.
iv. Should be running at-least 01 project currently.
v. Should not be defaulter of any dues to the government.
vi. Has not been blacklisted by Government.
vii. Has not been declared insolvent in last 10 years.

2) Venue:

Sr. No. Auction Venue

1. Auction of canteen Committee Room of P&SHD

3) Last Date for Submission of Auction Documents:

Last Date: 13th January, 2022
After 12:00 PM of Last date of 13th January, 2022, registration of bidders will be ended
and after this deadline, new coming bidders will not be allowed to participate in Auction of
Canteen Services at P&SHD, Lahore.
4) Procedure of Auction:
a. Participants or Bidders who have submitted the Auction Documents of Auction of
Canteen Services at P&SHD, Lahore in the name of Section Officer (General),
P&SHD Lahore till 12:00 PM of last date of 13th January, 2022, shall sign an
attendance sheet before start of Auction process.

3 | Page
 b. No Bidder will be allowed to participate in Auction process who fails to submit the
Auction Documents of Auction of Canteen Services at P&SHD, Lahore in the name
of Section Officer (General) P&SHD, Lahore till 12:00 PM of last date of 13th
January, 2021.
c. Auction process of Auction of Canteen Services at P&SHD, Lahore will be Conducted
by Auction Committee at 12.30 PM in which Bidders will offer the Amount (in Pak.
Rupees) for Auction of Canteen Services at P&SHD, Lahore on open competition
basis.
d. The highest Amount offered by any participant or bidder for Auction of Canteen
Services at P&SHD, Lahore will be accepted by the Auction Committee.
e. During Auction process, the offered amounts and the changes in amounts offered by
the bidders will be noted down on List of Offered Amounts. This List of Offered
Amount will be signed by all bidders and respective auction committee of P&SHD,
Lahore.
f. The Procedure of Auction will be briefed in URDU Language prior to start of Auction
process. It can also be briefed in English if requested by some bidder.
g. The auction committee shall record the reason of rejection in writing, if highest bid,
received and rejected.
5) Reserve Price:
The annually reserve price (Minimum Bid) for Canteen auction is Rs. 500,000/-
6) Awarding Contract:
a. The contract shall be awarded to the highest bidder for the period of one (01) year
w.e.f signing of contract that may extended upto one year with consent subject to
good performance.
b. If the contract is extended for the next financial year then 10% increase in the
auction price will be considered.
c. After receipt of communication of acceptance of bid from the auction committee,
the contractor shall enter into written agreement within 07 working days.
7) Sureties and Guarantees
a. The successful bidder shall, at the time of signing the agreement, furnish a surety
for the due performance of the contract to the satisfaction of the Department.
b. The surety shall be a person who has a valid national tax number and is an active
tax payer.
4 | Page
 c. The surety shall furnish a bank statement for the preceding six months also showing
a bank balance equivalent to the auction amount.
d. A consent on stamp paper of surety must be furnished.
e. In case of default of contractor to discharge his obligations under the contract for
any reason, then, without prejudice to the claims of the Department against the
contractor, the Department shall be entitled to recover from the surety, not only the
amount including charges, dues and fees which may have become due under the
contract, but also the cost of proceedings initiated in this regard.
8) Completion of Contract:
The contractor
a. Shall get certificate for completion of contract from Auction Committee
b. Contract will not be considered completed without completion certificate
from auction committee.
9) Properties and assets:
The contractor
i. May develop the area for canteen purpose after getting approval from
auction committee.
ii. Deliver all the assets and properties received by contractor back to
department after completion of contract and
iii. Get the certification of handing over all the assets and properties to
department from Auction Committee.
iv. The Authority reserves the right to shift the allocated area to any other
suitable place or dismantle the same to provide space for development as
and when required due to unavoidable circumstances in public interest
through a written notice with due time.
10) Certifications
The Bidder shall provide the following certificates on letter head in the following order:-
a. Certification that all term and conditions have been read and understood.
b. Certification that Bid / performance security has never been forfeited ever.
c. Certification that firm has not been declared as non-insolvent in past 10 years.
d. Certification that firm has never been blacklisted by any institute.
e. Certification that firm is not defaulter of any kind of govt dues.

5 | Page
 f. Certification that firm has capability and resources to commence the Canteen
Services within time frame as mentioned in terms and condition.
g. Certification that firm has furnished surety along with his/her NTN, six month Bank
Statement and consent of surety on stamp paper.
h. Certification that all the pages of auction documents are signed and stamped before
submission.
11) Bid Currency:
Pakistani Rupees only.
12) Taxes and Duties:
All applicable taxes and duties will be added to the amount quoted by successful bidder
(whose bid is accepted) during Auction of Canteen Services at P&SHD, Lahore.
No other changes in offered bid amount will be allowed, once the Auction Committee of
Auction of Canteen Services accept the amount offered by the successful bidder.
13) Certificate of Non-Blacklisting:
The Bidder will provide an affidavit on stamp paper of Rs.100/- that the Firm or Bidder is
not blacklisted from any Govt. Institute or Procuring Agency.
14) Bid Security:
a). Bid Security for Auction of Canteen:
The bidders intended to participate in Auction of Canteen at P&SHD, Lahore will deposit

CDR of Rs. 25,000/- in the Name of Section Officer (General), P&SHD, Lahore as a Bid Security.
15) Validity period of Bid Security:
The Bank draft or CDR of Bid security of Canteen Services shall be valid for 30 days from
the date of Auction of Canteen Services at P&SHD, Lahore
16) . Return of Security:
a. Bid Security of unsuccessful bidders will be returned to concerned bidders at 4:00
pm after written application on the same day.
b. Bid Security of Successful bidder will be returned to concerned bidder on receipt
of performance security 05 % of Contract Amount in the form of Bank Draft or
CDR in the Name of Section Officer (General), P&SHD, Lahore with the validity
of 18 months.
17) Dues & Deposits:
The successful bidder shall deposit into Govt. treasury

6 | Page
 a. The 50% of bid amount within 15 days after signing of the contract and produce
the original deposit slip in-front of Section Officer (General), P&SHD, Lahore.
Failing to which will tantamount a gross misconduct and may result into
termination of contract by the authority and
b. Remaining 50% of contract amount shall be deposited into Govt. treasury within
15 days on expiry of six months after signing of the contract.
18) Forfeiture of Security:
If the successful bidder fails to deposit offered amount of Auction of Canteen Services at
P&SHD, Lahore within 15 days of issuance of letter of Acceptance of Offered bid amount, the
Bid Security of concerned bidder will be forfeited and auction committee reserves the right to re-
auction.
19) Service Hours for Canteen:
The successful bidder of Auction of Canteen of P&SHD, Lahore is required to
provide canteen services from 08:00 AM to 07:00 PM during except public holidays. However ,
servicer provider is not prohibited to operate in public holidays.
20) Delay in start Canteen Services after award of Contract:
The successful bidder is bound to start the services of canteen services within 10 days of
issuance of Award of contract of Canteen services. However, in case of delay of start of the
services of canteen services beyond 10 days, following penalties and terms and conditions shall be
applicable:

Contract Actual service Grace Period Charges Cancellation of

Delivery Period applicable per contract if fine
from the date of day after 15 days exceeds the
Issuance of Award of issuance of limit of Pak Rs.
of Contract Award of
Contract

Contract of 10 Days 5 Days Rs. 2000/- per Day Rs. 50,000/-

Canteen

7 | Page
The contractor of canteen services will be bound to submit the imposed penalty in Govt. Treasury
through challan within 03 days of issuance of Penalty letter to Contractor of Canteen Services.
21) Annulment or Cancellation of Auction of Canteen Services:
i). The Auction Committee nominated for Auction of Canteen Services at P&SHD,
Lahore reserves the right to cancel or annul the Auction of Canteen Services at any stage
prior to acceptance of any offered bid amount from any bidder.
ii). In case of annulment or cancellation of Auction of Canteen Services of P&SHD,
Lahore, no compensation will be provided to participating bidders.
iii). In case of annulment or cancellation of Auction of Canteen Services of P&SHD,
Lahore, Auction Securities will be returned to participating bidders.
22) Signature on all pages of Auction Documents submitted by bidders:
The bidders shall sign and stamp all pages of Auction Documents of Canteen Services of
P&SHD, Lahore before submission of auction documents.
23) Acceptance of Terms & Conditions of Auction documents:
The bidders participating in auction process shall certify that the firm accepts all the Terms
And conditions of Auction documents of Auction of Canteen Services of P&SHD, Lahore.
24) Disqualification of Bidder:
The Auction Committee reserves the right to disqualify
a). Bidder without NTN Number.
b). Bidder who fails to submitted the Registration Form for auction of
Auction of Canteen Services of P&SHD, Lahore.
c). Bidder who fails to submit the required Bid Security in required form.
d). Bidder who submitted incomplete Registration Form
e). Bidder who is Blacklisted by any Govt. Institution or Procuring Agency.
f). Bidder who fails to submit the certificate of Non - Backlisting.
g). Bidder who fails to submit the certificate of Acceptance of terms and
conditions of Auction documents of Auction of Canteen Services of P&SHD,
Lahore.
h). Bidder who submits Bid Security with validity Period of less than 30 days.
25) Scope of Canteen Services:
a. Canteen service will be provided from 08:00 AM to 07:00 PM on working days
without any break. However, Contractor may provide services beyond the
stipulated time and days.
8 | Page
 b. Canteen may provide all kind of Hygienic, Quality, Halal Foods or Eatables,
Cold drinks, Junk foods, tea, coffee, shakes, Juices, Breakfast, Lunch, Dinner etc
as per rules and regulations of Islamic Republic of Pakistan and Punjab Food
Authority, Lahore or any other regulatory authority appointed by Govt. Pakistan.
c. Contractor of Canteen shall not store and sale the Eatables, Drinks, Chewable,
Smoking items, cigarettes etc. which are prohibited for sale as per rules and
regulations of Islamic Republic of Pakistan and Punjab Food Authority, Lahore or
any other regulatory authority appointed by Govt. Pakistan. In case of sale of
prohibited items, Authority may impose Penalty with Warning letter of Purchasing
Authority that any re-occurrence of such offence may lead to cancellation of
contract.
OFFENCE PENALTY
Storage and Sale of Prohibited Rs. 10,000/- per
Items/Drinks/Eatable/Cigarette Item/Drink/Eatable/Cigarette
d. Contractor of Canteen will be responsible for provision of freshly baked, Cooked,
Grilled, Boiled Eatables, Drinkables, juices, Breakfast, Lunch, Dinner, Fast food,
Samosa, Pakoras, Tea, etc.
e. In case of sale of Stale eatables, Stale drinkables, Stale juices, Stale Breakfast, Stale
Lunch, Stale Dinner, Stale Fast food, Stale Samosa, Stale Pakoras, Stale Tea, etc.
Penalty will be imposed by Section Officer (General), P&SHD, Lahore and a
warning letter may be issued to Contractor of canteen.
OFFENCE PENALTY
Storage and Sale of STALE Rs. 2000/- per Dish or Eatable
Eatables/Drinkables etc
f. The contractor of Canteen shall ensure regular cleanliness and washing of Canteen,
Cooking Area, Serving Area, Chairs, Tables, Oven, Refrigerators, utensils and pots
used for cooking, storing and serving of eatables.
g. The contractor of Canteen will install the Sign board of CANTEEN at
allocated area.
h. Rate list for food items and quantity shall be decided by the authority. The service
provider must adhere to these rates & quantities strictly. Service provider is bound
to display this rate list on at least three prominent places.

9 | Page
 i. If an employee is suffering from gastrointestinal illness, boils, infected wounds etc,
shall be temporarily removed of his duties till cured and declared fit in medical
certificate.
j. Medical checkup of all staff will be done by Service provider at its own cost after
every six (06) months.
k. Service Provider shall provide the Security Clearance of the staff.
l. Cleanliness of cafeteria and kitchen area shall be the responsibility of the service
provider.
m. The service provider shall remove all trash and garbage to waste receptacles outside
the premises of P&SHD as per applicable waste management rules.
n. The monthly schedule of meals to be prepared shall be decided with the focal
person of P&SHD in advance.
o. The Service provider shall provide list of all its personnel scheduled to work in the
premises of the P&SHD.
p. Service provider shall ensure that the raw material being used in the preparation of
food for patients and the Cafeteria meet the quality specifications and guidelines.
q. The service provider shall provide all the equipment and appliances in the kitchen
for carrying out the food services. Crockery, cutlery and glassware shall also be
provided by the service provider.
r. Renovation work, Repair & maintenance of the Canteen area will be the
responsibility of the Bidder.
s. Repair and maintenance of all kitchen equipment and cafeteria fittings will be the
service provider’s responsibility.
t. The environment and outlook of canteen area shall be maintained properly, a
separate seating arrangements for male and female.
u. In case of loss to any P&SHD installation/property due to activities of the
contractor, the cost of the same shall be recovered from the contractor.
v. In case of the unhygienic, substandard food item found during the inspection, the
Section Officer (General), P&SHD keeps the right to destroy such items at the cost
of the service provider. Similarly, if unhygienic/old dishes, cups or utensils were
found during the inspection, Section Officer (General), P&SHD keeps the right to
destroy such items at the cost of the service provider.
w. Service provider shall be responsible for all its staff uniforms a minimum of 2 sets
of uniforms to all its employees is to be provided with a pair of shoes.
10 | P a g e
 x. Ensuring the general safety and fire safety of the space and accommodation
provided by the P&SHD shall be the responsibility of the service firm.
y. The Section Officer (General) may conduct daily rounds of kitchen and cafeteria
area in order to monitor cleanliness and hygiene. The service provider shall not
obstruct daily rounds.
z. In case the contractor is not meeting the required standards fines shall be imposed
as follows:
Violation Fine (Amount in PKR)
Selling items in excess of agreed rate 1000/Item
Selling item in less than agreed quantity 1000/Item
Improper storage of items 1000/Item
Using unhygienic/old dishes, cups or utensils 1000/Item
Missing equipment 1000 per week
Unclean uniforms/improper trimming of hair 200 per employee/Day
or nails
Litter or spillage in sitting area 500
Litter or spillage in cooking area 500
Unclean dishes, cups or utensils 1000
aa. Electricity connection will be provided by P&SHD. The service provider will
install sub meter at Canteen site and pay monthly electricity bill to Govt. treasury
through Govt. challan as per sub meter reading. However, electricity backup /
generator supply is not the responsibility of P&SHD. Service provider is
responsible for electricity backup.
bb. There will be no charges for water usage.
cc. All Contractors’ staff on duty shall wear uniform. The Service Provider shall
provide the P&SHD’s specified uniforms and weather-appropriate protective
clothing and shoes to his staff necessary to support continuous performance of
contract requirements. The Uniform of Canteen staff will be finalized by the auction
committee within Ten (10) days after the completion of auction process.
dd. The Service Provider will not be allowed to sublet canteen to any third party.
ee. The Service Provider will place a Complain Box in the canteen area.
ff. The Service Providers will abide Labor Laws.
gg. The Service Provider shall be responsible for all acts done by the personnel engaged
by it.
hh. The Service Provider shall hold responsible for any misconduct on part of the
personnel’s engaged by it.
11 | P a g e
 ii. Any other matter connected with this lease that has not been specified in the
aforementioned clauses, shall be dealt with and decided by the Auction Committee
after affording opportunity of hearing to the contractor. The contractor shall abide
by such decision and shall not go in litigation against such decision before
arbitration.

12 | P a g e
 General Conditions of Contract
1. Definitions 1.1 In this Contract, the following terms shall be interpreted as
indicated:

(a) “The Contract” means the agreement entered into between

the Purchaser and the Supplier, as recorded in the Contract
Form signed by the parties, including all attachments and
appendices thereto and all documents incorporated by
reference therein.

(b) “The Contract Price” means the price payable by the

contractor to purchasing Agency

(c) In case of contract of canteen,“The Goods” means all of the

utensils, Cups, plates, Chairs, Benches, Tables, Chair and
Table Covers, Gas Cylinder, Tea Pots, Baking Pans and
Accessories, Oven, Juicer machine, Tokries, Stands, Knife,
Trays, Jug, Glass, Counters, Shamiyane, Dera, Kaleen, Tent,
Spoons of all sizes, Tea, Breakfast, Lunch, Dinner of all
type, Cold Drinks, Juices of all type, Ice Cream, Coffee,
Sandwich, Shawarma, Burger, Samosa, Pakora, vegetables.
(Include only Halal and Govt. approved items, utensils and
eatables) which the Supplier is required to supply to the
Purchaser under the Contract.

(d) With reference to Contract of Canteen services, “The

Services” means those services ancillary to the supply of the
canteen services, such as cooking, serving and
transportation of meal, tea, juices, ice cream, breakfast,
lunch, dinner, biscuits to offices or wards.

(e) “GCC” means the General Conditions of Contract contained

in this section.

(f) “SCC” means the Special Conditions of Contract.

(g) “The Purchaser” means the organization purchasing the

Primary & Secondary Healthcare Department, as named
in SCC.

(h) “The Purchaser’s country” is Islamic Republic of Pakistan.

(i) “The Supplier” means the individual or firm supplying the

Goods and Services under this Contract.

(j) “The Project Site,” where applicable, means the place or

places named in SCC.
13 | P a g e
 (k) “Day” means calendar day.

2. Application 2.1 These General Conditions shall apply to the extent that they are
not superseded by provisions of other parts of the Contract.

3. Hygienic and 3.2 For purposes of this Clause, “Halal Foods” means the eatables are
Halal Foods procured, cooked, baked, grilled or processed as per Islamic Rules
and Regulations, by using properly washed, clean, non harmful
and hygienic utensils and place.

4. Punjab Food 4.1 The contractor of canteen will ensure all the standards of foods
Authority and eatables set by Punjab Food Authority Lahore or any other
Standards and regulatory authority of Govt. of Punjab.
rules and
regulations. 4.2 Any update in rules and regulations of Islamic Republic of
Pakistan, Punjab Food Authority, Lahore or any other Concerned
Regulatory Authority regarding food will binding on contractor of
Canteen services.

5. Use of Contract 5.1 The contractor of Canteen Services shall not, without the
Documents and Purchaser’s prior written consent, disclose the Contract, or any
Information; provision thereof, or any specification, plan, drawing, pattern,
Inspection and sample, or information furnished by or on behalf of the Purchaser
Audit by the in connection therewith, to any person other than a person
Bank employed by the Supplier in the performance of the Contract.
Disclosure to any such employed person shall be made in
confidence and shall extend only so far as may be necessary for
purposes of such performance.

5.2 The Supplier shall not, without the Purchaser’s prior written
consent, make use of any document or information enumerated in
GCC Clause 5.1 except for purposes of performing the Contract.

5.3 Any document, other than the Contract itself, enumerated in GCC
Clause 5.1 shall remain the property of the Purchaser and shall be
returned (all copies) to the Purchaser on completion of the
Supplier’s performance under the Contract if so required by the
Purchaser.

5.4 The Supplier shall permit the Procuring Agency to inspect the
Supplier’s accounts and records relating to the performance of the
Supplier and to have them audited by auditors appointed by the
Procuring Agency, if so required by the Procuring Agency.

6. Performance 6.1 Within seven 10 days of receipt of the notification of Contract

Security award, the Contractor of canteen services shall furnish to the

14 | P a g e
 Purchaser the performance security in the amount specified in
SCC.

6.2 The proceeds of the performance security shall be payable to the

Purchaser as compensation for any loss resulting from the
Supplier’s failure to complete its obligations under the Contract.

6.3 The performance security shall be denominated in the currency of

the Contract acceptable to the Purchaser and shall be in one of the
following forms:

(a) a bank guarantee or an irrevocable letter of credit issued by

a reputable bank located in Pakistan, in the form provided in
the bidding documents or another form acceptable to the
Purchaser; or

(b) a CDR.

6.4 The performance security will be discharged by the Purchaser and

returned to the Supplier not later than thirty (30) days following
the date of completion of Contract or contract termination, after
deductions of charges if any, unless specified otherwise in SCC.

7. Contract 7.1 No variation in or modification of the terms of the Contract shall

Amendments be made except by written amendment signed by the parties.

20. Assignment 7.1 The Supplier shall not assign, in whole or in part, its obligations
to perform under this Contract, except with the Purchaser’s prior
written consent.

8. Penalty on 8.1 Section Officer (General) will ensure the quality as well as
Supplier’s hygienic condition of eatables, utensils, Chairs, Tables, Cooking
Performance utensil, Jug, Glass, Personal hygiene and vaccination etc including
service quality.
8.2 Section Officer (General) will impose penalty in case of poor
quality of eatables and food and non hygienic conditions of
utensils as well as canteen area.

9. Termination 9.1 The Purchaser, without prejudice to any other remedy for breach
for Default of Contract, by written notice of default sent to the Supplier, may
terminate this Contract in whole or in part:

(a) if the Supplier fails to deliver the canteen services as per

contract continuously and penalty imposed exceeds Rs.
50,000/- then the contract of concerned successful bidder
may be cancelled or

(b) if the Supplier fails to perform any other obligation(s) under

the Contract.
15 | P a g e
 (c) if the Supplier, in the judgment of the Purchaser has engaged
in corrupt or fraudulent practices in competing for or in
executing the Contract.

For the purpose of this clause:

“corrupt practice” means the offering, giving, receiving or

soliciting of anything of value to influence the action of a
public official in the procurement process or in contract
execution.

“fraudulent practice” means a misrepresentation of facts in

order to influence a procurement process or the execution of
a contract to the detriment of the Procuring Agency, and
includes collusive practice among Bidders (prior to or after
bid submission) designed to establish bid prices at artificial
non-competitive levels and to deprive the Procuring Agency
of the benefits of free and open competition.

10. Force Majeure 10.1 The Supplier shall not be liable for forfeiture of its performance
security, liquidated damages, or termination for default if and to
the extent that it’s delay in performance or other failure to perform
its obligations under the Contract is the result of an event of Force
Majeure.

10.2 For purposes of this clause, “Force Majeure” means an event

beyond the control of the Supplier and not involving the Supplier’s
fault or negligence and not foreseeable. Such events may include,
but are not restricted to, acts of the Purchaser in its sovereign
capacity, wars or revolutions, fires, floods, epidemics, quarantine
restrictions, and freight embargoes.

10.3 If a Force Majeure situation arises, the Supplier shall promptly

notify the Purchaser in writing of such condition and the cause
thereof. Unless otherwise directed by the Purchaser in writing, the
Supplier shall continue to perform its obligations under the
Contract as far as is reasonably practical, and shall seek all
reasonable alternative means for performance not prevented by the
Force Majeure event.

11. Termination 11.1 The Purchaser may at any time terminate the Contract by giving
for Insolvency written notice to the Supplier if the Supplier becomes bankrupt or
otherwise insolvent. In this event, termination will be without
compensation to the Supplier, provided that such termination will
not prejudice or affect any right of action or remedy which has
accrued or will accrue thereafter to the Purchaser.

16 | P a g e
12. Termination 12.1 The Purchaser, by written notice sent to the Supplier, may
for terminate the Contract, in whole or in part, at any time for its
Convenience convenience. The notice of termination shall specify that
termination is for the Purchaser’s convenience, the extent to which
performance of the Supplier under the Contract is terminated, and
the date upon which such termination becomes effective.

13. Resolution of 13.1 The Purchaser and the Supplier shall make every effort to resolve
Disputes amicably by direct informal negotiation any disagreement or
dispute arising between them under or in connection with the
Contract.

13.2 If, after thirty (30) days from the commencement of such informal
negotiations, the Purchaser and the Supplier have been unable to
resolve amicably a Contract dispute, either party may require that
the dispute be referred for resolution to the formal mechanisms
specified in SCC. These mechanisms may include, but are not
restricted to, conciliation mediated by a third party, adjudication
in an agreed and/or arbitration.

14. Governing 14.1 The Contract shall be written in the language specified in SCC.
Language Subject to GCC Clause 22, the version of the Contract written in
the specified language shall govern its interpretation. All
correspondence and other documents pertaining to the Contract
which are exchanged by the parties shall be written in the same
language.

15. Applicable 15.1 The Contract shall be interpreted in accordance with the laws of
Law Islamic Republic of Pakistan.

16. Notices 16.1 Any notice given by one party to the other pursuant to this
Contract shall be sent to the other party in writing or by fax and
confirmed in writing to the other party’s address specified in SCC.

16.2 A notice shall be effective when delivered or on the notice’s

effective date, whichever is later.

17. Taxes and 17.1 Supplier shall be entirely responsible for all taxes, duties, license
Duties fees, etc., incurred on delivery of Canteen services to the
Purchaser as per contract and terms and conditions.

18. Grace Period 18.1 Grace period of 05 days after 10 days of issuance of Award of
Contract of Canteen services will be provided to supplier for start of
services with in due time period.

18.2 No penalty will be imposed on supplier during the grace period.

17 | P a g e
 Part-II
Section III. Special Conditions of Contract

The following Special Conditions of Contract shall supplement the General Conditions of
Contract. Whenever there is a conflict, the provisions herein shall prevail over those in the General
Conditions of Contract. The corresponding clause number of the GCC is indicated in parentheses.

1. Definitions (GCC Clause 1)

GCC 1.1 (g)—The Purchaser is: Secretary, Primary & Secondary healthcare department,
Lahore

GCC 1.1 (h)—The Purchaser’s country is: Islamic Republic of Pakistan

GCC 1.1 (i)—The Supplier is: Firm responsible for provision of required goods/services.

GCC 1.1 (j)—The Project Site is: P&SHD, Lahore

2. Performance Security

The amount of performance security, as a percentage of the Contract Price, shall be 5% of

contract amount i.e Rs.__________ in the shape of non recourse, irrevocable and
unconditional bank guarantee from scheduled bank of Pakistan on the prescribed format
attached with the bidding document.

5. Failure to deposit Bid Amount

In case of failure of successful bidder to deposit the Bid Amount till 15th day of after signing
of contract, penalty of Rs. 2000/- per day of monthly Bill amount will be imposed on supplier.

7. Resolution of Disputes

The dispute resolution mechanism to be applied shall be as follows:

In the case of a dispute between the Purchaser and the Supplier, the dispute shall be referred
to adjudication or arbitration in accordance with the Pakistan Arbitration Act, 1940.

8. Governing Language

The Governing Language shall be: English.

9. Applicable Law

18 | P a g e
 The Contract shall be interpreted in accordance with the laws of Islamic Republic of Pakistan
including rules and regulations of Punjab Food Authority.

9.1 Any update in rules and regulations of Islamic Republic of Pakistan, Punjab Food
Authority, Lahore or any other Concerned Regulatory Authority regarding food will also a
binding on successful bidder of contract of Canteen services and Security and Parking
services.
10. Notices

Purchaser’s address for notice purposes – Secretary, Primary & secondary healthcare
Department, Lahore Punjab

19 | P a g e
 Format for Covering Letter

To
The Secretary
Primary And Secondary Healthcare Department
Lahore

Attention: Section Officer (General)

SUBJECT: AUCTION OF CANTEEN SERVICES OF P&SHD, LAHORE FOR

THE FINANCIAL YEAR 2021-22.
Dear Sir,
a. Having examined the Bidding Documents and Appendixes we, the undersigned, in
conformity with the said document, offer to provide the said services on terms of
reference to be signed upon the award of contract.
b. We undertake, if our proposal is accepted, to provide the services comprise in the
contract within time frame specified.
c. We agree to execute a contract in the form to be communicated by the (insert name
of the Purchaser), incorporating all agreements with such alterations or additions
thereto as may be necessary to adapt such agreement to the circumstances of the
standard.
d. We understand that you are not bound to accept the highest or any bid you may
receive, not to give any reason for rejection of any bid and that you will not defray
any expenses incurred by us in biding.

Name of Company
Authorized Signatures with
Official Seal

20 | P a g e
 AFFIDAVIT
For
Acceptance of Terms& Conditions of Auction of Canteen Services of P&SHD

It is certified that Mr./M/s, ______is intended to participate in Auction process of Canteen Services

of P&SHD. It is certified that we have read carefully all TERMS AND CONDITIONS of auction

process and we accept all these TERMS AND CONDITIONS of Auction Documents without any

disagreement. I hereby affirm that I shall abide by all TERMS AND CONDITIONS of auction

process of Canteen Services and any divergence from these TERMS AND CONDITIONS may

results in Disqualification of Undersigned from the Auction process of Canteen services.

Name of Participant (Bidder):_________________________________

Signature: ________________________________________________

21 | P a g e
 SO(G)/P&SHD/2-12/2022
GOVERNMENT OF THE PUNJAB
PRIMARY & SECONDARY HEALTHCARE
DEPARTMENT

Dated Lahore, the December, 2022

Letter of Acceptance of Highest Amount Offered by the Successful Bidder

To,

____________________________

It is stated that auction of Canteen Services is conducted on ______January, 2022.Total

___________ number of firms or bidders participate in Auction process. All bidders offer their
amounts for Canteen Services as per procedure mentioned in the terms and conditions of auction
process. The highest amount of Rs. ___________offered by _____________________________is
accepted by the Auction committee of P&SHD, Lahore. Therefore, the Auction Committee of
P&SHD, Lahore is issuing the Letter of Acceptance of Highest Amount to successful bidder,
_____________________________________________________________________________.
The __________________________________________ is hereby requested to deposit the Bank
Draft or CDR and Stamp Duty of your offered amount of Rs. ___________________ in the name
of Section Officer (General), Primary & Secondary Healthcare Department, Lahore within 10 days
of issuance of this letter. If ________________________________________ fails to submit
Offered Amount of Rs. ___________ within 10 days of issuance of this letter, Bid Security will
be forfeited as per Terms & Conditions of Auction of Canteen Services and also the process of
Blacklisting may be initiated as per PPRA rules 2014.

Section Officer (General)

Primary & Secondary Healthcare
Department

22 | P a g e
 SO(G)/P&SHD/2-12/2022
GOVERNMENT OF THE PUNJAB
PRIMARY & SECONDARY HEALTHCARE
DEPARTMENT
Dated Lahore, the December, 2022

BID APPLICATION FORM

FOR CANTEEN
1. Name of Firm__________________________________________________________

2. Name (s) of the owner (s) of firm ___________________________________________

3. CNIC No (s) of the owner (s) of the firm______________________________________

4. Address of the firm______________________________________________________

5. Telephone Nos. (Land Line)_______________________________________________

6. Mobile Nos____________________________________________________________

7. Income Tax No. /NTN___________________________________________________

8. GST Registration No____________________________________________________

9. Punjab Food Authority License Attached (Yes/No)____________________________

10. Experience (in Years)___________________________________________________

11. Bank Draft/Pay order No.________________________________________________

Date__________________ Bank & Branch _________________________________

____________________________________________________________________

12. List of major clients attached (Yes/No)______________________________________

13. List of current projects (Yes/No)___________________________________________

14. Affidavit (on the stamp paper) to the effect that the firm has

i. not been black listed by any of the Govt. (Yes/No)_________________________

ii. not made any default in Govt. dues. (Yes/No)_____________________________

iii. not been declared as insolvent (Yes/No) ________________________________

23 | P a g e
 iv. Furnished surety in the manner as required(Yes/No) _______________________

v. Never got forfeited its bid or performance security(Yes/No) ____________________

vi. Capability and resources to commence services within time frame(Yes/No) ______

15. Signature of the owner / authorized / person of the firm (With name & Mobile Number.)

____________________________________________________________________

____________________________________________________________________

24 | P a g e
 CONTRACT
NO. SO(G)/P&SHD/2-4/2022. This Contract is made at Primary & Secondary Healthcare Department
(PSHD),1-Birdwood Road, Lahore on Insert Date, between Primary & Secondary Healthcare
Department (P&SHD), 1-Birdwood Road, Lahore (hereinafter referred to as the “Procuring Agency”)
(which expression shall include successors, legal representatives and permitted assigns) of the First Part;
and M/s _______ registered under the laws of Pakistan and having its registered office at
______________(hereinafter called the “Contractor”) (which expression shall include successors, legal
representatives and permitted assigns) of the Second Part (hereinafter referred to individually as “Party”
and collectively as the “Parties”).
WHEREAS the Procuring Agency invited bids for Services for Canteen, situated at Primary &
Secondary Healthcare Department 1-Birdwood Road Lahore whereof M/s _______ offered the Highest
Bid in open auction; and

Whereas, the Procuring Agency has accepted the bid by the Service Provider as per following detail;
NOW THE PARTIES TO THIS CONTRACT AGREE TO THE FOLLOWING;
1. The Contract: The following documents shall be deemed to form and be read and construed as
integral part of this Contract, viz: -
a. This Contract Form
b. The General Conditions of Contract
c. Special Conditions
d. Integrity Pact
e. Performance Guarantee / Security
f. Acceptance of highest bid

2. Interpretation: In this Contract words and expressions shall have the same meanings as are
respectively assigned to them in the General Conditions of this Contract hereinafter referred to
as “Contract”:
3. The Term of the Contract: This contract shall become effective from Insert date and remain
valid till Insert date from the date of signing, unless amended by mutual consent. This contract
can be extended for One Year with the mutual consent of the parties and subject to satisfactory
performance by the Contractor.
4. The Contractor declares as under: -

i. M/s ________ hereby declares that it has not obtained or induced the procurement of any
Contract, right, interest, privilege or other obligation or benefit from Government of Punjab
or any administrative subdivision or agency thereof or any other entity owned or controlled

25 | P a g e
 by it (Government of Punjab) through any corrupt business practice.
ii. Without limiting the generality of the foregoing, M/s ________ represents and warrants
that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone
and not given or agreed to give and shall not give or agree to give to anyone within or
outside Pakistan either directly or indirectly through any natural or juridical person,
including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder,
sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback,
whether described as consultation fee or otherwise, with the object of obtaining or
including the procurement of a Contract, right interest, privilege or other obligation or
benefit in whatsoever form from Government of Punjab, except that which has been
expressly declared pursuant hereto.
iii. M/s ________ certifies that has made and shall make full disclosure of all agreements
and arrangements with all persons in respect of or related to the transaction with
Government of Punjab and has not taken any action or shall not take any action to
circumvent the above declaration, representation or warranty.
iv. M/s ________ accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to
defeat the purpose of this declaration, representation and warranty. It agrees that any
Contract, right, interest, privilege or other obligation or benefit obtained or procured as
aforesaid shall, without prejudice to any other right and remedies available to Procuring
Agency under any law, Contract or other instrument, be void able at the option of
Procuring Agency.
v. Notwithstanding any rights and remedies exercised by Procuring Agency in this
regard, M/s ________ agrees to indemnify Procuring Agency for any loss or damage
incurred by it on account of its corrupt business practices and further pay compensation
to Procuring Agency in an amount equivalent to ten time the sum of any commission,
gratification, bribe, finder’s fee or kickback given by M/s ________ as aforesaid for the
purpose of obtaining or inducing the procurement of any Contract, right, interest, privilege
or other obligation or benefit in whatsoever form from Procuring
Agency.

vi. In case of any dispute concerning the interpretation and/or application of this Contract shall
be settled through arbitration. The Arbitrator shall be decided by mutual agreement

26 | P a g e
 between the parties. The decisions taken and/or award made by the arbitrator shall be
final and binding on the Parties.

IN WITNESS Whereof the Parties hereto have caused this Contract to be executed at Lahore and
shall enter into force on the day, month and year first above mentioned.

Sealed & Signed on behalf of

Sealed & Signed on behalf of M/s _____ Primary & Secondary Healthcare Department

Name:
Designation:
Section Officer (General)
CNIC:
Government of the Punjab
Primary & Secondary Healthcare Department
Witness-1 on behalf of the Contractor

Name: Witness-1 on behalf of the Primary & Secondary

Designation in the Firm: Healthcare Department
CNIC:

Witness-2 on behalf of the Contractor Witness-2 on behalf of the Primary & Secondary
Healthcare Department
Name:
Designation in the Firm:
CNIC:

27 | P a g e
 SO(G)/P&SHD/2-12/2022
GOVERNMENT OF THE PUNJAB
PRIMARY & SECONDARY HEALTHCARE
DEPARTMENT
Dated Lahore, the December, 2022

Auction Bid Sheet

Sr. No Firm Amount Offered

Rs.

28 | P a g e
 SO(G)/P&SHD/2-12/2022
GOVERNMENT OF THE PUNJAB
PRIMARY & SECONDARY HEALTHCARE
DEPARTMENT

Dated Lahore, the December, 2021

ISSUANCE OF THE CANTEEN DOCUMENTS

Name of Firm

Name of
Authorized Person
CNIC No.

Phone No

Address

Fee

Signature

Section Officer (General)

PRIMARY & SECONDARY HEALTHCARE
DEPARTMENT
29 | P a g e
 SO(G)/P&SHD/2-12/2022
GOVERNMENT OF THE PUNJAB
PRIMARY & SECONDARY HEALTHCARE
DEPARTMENT
Dated Lahore, the December, 2022

AUCTION REPORT
of
Canteen Services of P&SHD, Lahore

It is stated that auction of Canteen Services of P&SHD, Lahore is conducted on

______ December, 2021. Total ______ number of firms or bidders participates in Auction process.

All bidders offer their amount for Canteen Services as per procedure mentioned in the terms and

conditions of auction process. The highest amount of Rs.____________/- is offered by the bidder

_____________________________________(CNIC No: - - )

which is accepted by the Auction committee of P&SHD, Lahore.

i. Section Officer (General) ii. Deputy Secretary (Establishment)

iii. Deputy Secretary (General) iv. Additional Secretary (Admin)

30 | P a g e