TABLE OF CONTENTS

HANDBOOK GUIDE 1

GETTING STARTED 1
NEED FOR POLICIES 1
HUMAN RESOURCES CONTACT INFORMATION 1
ONLINE RESOURCES FOR EMPLOYEE SELF SERVICE AND COMPANY INFORMATION 1

COMPANY PHILOSOPHY 2

POSITIVE WORK ENVIRONMENT AND REMAINING UNION FREE 2

VALUING DIVERSITY & INCLUSION IN THE WORKPLACE 3
ANTI-DISCRIMINATION AND HARASSMENT POLICY 3
THE AMERICANS WITH DISABILITIES ACT (ADA) 4
PREGNANCY AND RELATED MEDICAL CONDITIONS 4
ETHICAL STANDARDS 5
OPEN DOOR POLICY – SOLVING PROBLEMS 6
ALTERNATIVE DISPUTE RESOLUTION 6

YOUR EMPLOYMENT 7

MINIMUM AGE 7
TYPES OF EMPLOYMENT 7
PERSONAL INFORMATION MANAGEMENT 7
EMPLOYMENT INFORMATION MANAGEMENT 7
PERSONNEL FILE 7
ANNIVERSARY DATE 8
SERVICE BRIDGING 8
WAGE AND HOUR POLICY 8
WORKING OFF THE CLOCK 8
TRACKING WORK TIME 8
WORK HOURS 10
PAY RATE 11
PAY SCHEDULE 11
PAYROLL OPTIONS 12
MEAL BREAKS AND REST PERIODS 12
PERFORMANCE REVIEWS 13
ATTENDANCE AND TARDINESS 13
COACHING AND PROGRESSIVE COUNSELING 14
REASONS FOR COUNSELING AND/OR TERMINATION 14
INTERNAL APPLICANT POLICY 16
PERSONAL APPEARANCE AND DRESS CODE POLICY 17

EMPLOYEE BENEFITS 18

BENEFITS 18
HIPAA (HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT OF 1996 – SUMMARY) 19
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 LEAVE POLICIES AT A GLANCE 19
FAMILY & MEDICAL LEAVE ACT (FMLA) 24
PAID MATERNITY & PARENTAL LEAVE 25
COMPANY MEDICAL LEAVE 26
PERSONAL LEAVE 27
MILITARY LEAVE 28
TENNESSEE MATERNITY LEAVE ACT 30
NEW YORK PAID FAMILY LEAVE LAW (SUMMARY) 30
PAID SICK AND SAFE TIME 30
VACATION 31
HOLIDAYS 31
BEREAVEMENT TIME 32
JURY DUTY 32
ADOPTION ASSISTANCE PROGRAM 33
EMPLOYEE ASSISTANCE PROGRAM 33
GED OR HIGH SCHOOL EQUIVALENCY ASSISTANCE PROGRAM 33
401 (k) – RETIREMENT PLAN 33
EMPLOYEE ASSISTANCE FOUNDATION 34
EMPLOYEE DISCOUNTS 34

SAFETY AND SECURITY 35

ACCESS CARDS/ID BADGES 35

CRIMINAL BACKGROUND CHECKS 35
DRUG AND ALCOHOL POLICY (SUMMARY) 35
SEARCHES 36
PROTECTIVE ORDERS 36
WORKPLACE VIOLENCE POLICY 37
WORK SAFETY 37
INCLEMENT WEATHER POLICY 39
EMERGENCY SITUATIONS 39
INFORMATION SECURITY POLICY (SUMMARY) 40
PROTECTION OF COMPANY ASSETS 42
PROPRIETARY AND/OR CONFIDENTIAL INFORMATION 43
DISCLOSURE POLICY (SUMMARY) 43
PERSONALLY IDENTIFIABLE INFORMATION OF EMPLOYEES 44

COMMUNICATION 44

COMPANY STORIES AND PHOTOS 44

EMPLOYEE IMAGES AND VIDEOS 45
MEDIA POLICY 45
SOCIAL MEDIA POLICY 45
TELECOMMUNICATIONS POLICY 47

OTHER IMPORTANT POLICIES 48

BULLETIN BOARD POLICY 48

SOLICITATION AND DISTRIBUTION POLICY 48
CHILD CARE 49
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 CORPORATE CREDIT CARD POLICY (SUMMARY) 49
TRAVEL AND EXPENSE POLICY (SUMMARY) 49

COHABITATION 50
EMPLOYMENT OF RELATIVES 50
OTHER EMPLOYMENT OR BUSINESS ACTIVITIES 51
INTERNAL INVESTIGATIONS POLICY (SUMMARY) 51
PERSONAL PHONE CALLS 51
PERSONAL VISITS 51
PERSONAL RELATIONSHIP POLICY 52
REMOTE WORK POLICY 52
RECORDS MANAGEMENT POLICY (SUMMARY) 52
RETURNED CHECK POLICY 53
SMOKING/TOBACCO POLICY 53
VOLUNTEER ACTIVITIES 53
VOTING 53
RESIGNATION 53
EXIT INTERVIEWS 53
EMPLOYMENT AND INCOME VERIFICATION 54

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