Organizational Development Toolkit

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[Insert Letterhead]

Date

Employee Name
Employee Address
Employee Address

REF: Project Name

Award Number XXXXX
Severance Payment

Dear Mr./Ms. [Employee Name]:

We appreciate the services you have offered the [Organization Name] – [Project Name]. As you
have been informed, the project is scheduled to end on [End Date].

This letter serves as formal notification of your severance pay upon completion of the above
referenced project. In accordance with the terms laid out in your letter of hire and our
employment manual, your severance pay is [Amount]. This amount has been calculated as
indicated in the chart below:

Percentage
Duration of Current Monthly Severance
Date of Hire End Date LOE on
Service Salary Payment
Project
X years, X
Month Day, Year Month Day, Year XXXXXX XX% X XXXXX
Months

Please acknowledge receipt of this letter by your signature below and return a signed copy to
[Name]. Also, please retain one copy of this letter for your records.

Again, we appreciate your contributions to the [Project Name] and wish you the best in your
future endeavors. Please feel free to contact [Name] should you need assistance.

Sincerely,

Received

By:_______________________________ Date:______________________________

Note: This is a sample to be adapted for your use. This sample is made possible by the generous support of the American
people through the United States Agency for International Development (USAID). Its contents are the responsibility of FHI
360 and do not necessarily reflect the views of USAID or the U.S. Government.