Here are some sample online written interview questions tailored for the Officer Logistics,

Transport and Stores position:

Transport Management:
How would you ensure the cost-effective use of vehicles while maintaining compliance
with Concern’s and donor policies?
To ensure the cost-effective use of vehicles while complying with Concern's and donor
policies, I would implement several measures.
• Firstly, I would conduct regular assessments of vehicle usage and analyze routes to
identify opportunities for optimization and consolidation of trips. This could involve
coordinating with different departments to combine deliveries or streamline field
visits.
• Additionally, I would emphasize preventive maintenance to minimize unexpected
breakdowns and repair costs.
• Negotiating favorable rates with fuel suppliers and service providers would also
contribute to cost-effectiveness.
• Finally, I would maintain meticulous records of vehicle usage, fuel consumption, and
maintenance expenses to track performance and identify areas for further
improvement.

Describe your approach to scheduling and planning vehicle movements to optimize

transport services.
Scheduling and Planning:
My approach to scheduling and planning vehicle movements revolves around efficiency and
responsiveness.
• I would begin by establishing clear communication channels with all relevant
stakeholders to understand their transportation needs and priorities.
• By maintaining an up-to-date calendar of events, deliveries, and field visits, I can
anticipate demand and allocate resources accordingly.
• Utilizing route optimization software or tools would help me plan the most efficient
routes, taking into account factors such as traffic patterns and road conditions.
• Regular communication with drivers and field staff would allow for real-time
adjustments and ensure timely deliveries without compromising on safety or
compliance.

What steps would you take to ensure the safety and maintenance of vehicles in Nairobi?
Safety and Maintenance:
Ensuring the safety and maintenance of vehicles in Nairobi requires a proactive approach.
• Firstly, I would implement a comprehensive vehicle inspection and maintenance
schedule, including regular checks for tire pressure, fluid levels, and brake systems.
• Conducting routine training sessions for drivers on safe driving practices and
emergency procedures would reinforce our commitment to safety.
• Additionally, I would establish a feedback mechanism for drivers to report any issues
or concerns regarding vehicle performance or road conditions. By prioritizing
 preventive maintenance and prompt repairs, we can minimize downtime and prolong
the lifespan of our fleet while ensuring compliance with regulatory standards.

Driver Management: How would you supervise and manage drivers in Nairobi to
ensure adherence to safety protocols and timely vehicle maintenance?
Supervision and Management:
To supervise and manage drivers in Nairobi effectively, I would adopt a combination of
proactive measures and supportive leadership.
Regular meetings and performance reviews would provide opportunities to discuss safety
protocols, performance expectations, and any challenges faced on the job.
Implementing a system for documenting driver activities, including vehicle inspections and
maintenance tasks, would promote accountability and transparency.
Providing ongoing training and professional development opportunities would not only
enhance drivers' skills but also foster a culture of continuous improvement.
Additionally, open communication channels would allow drivers to voice their concerns and
suggestions, facilitating a collaborative and positive work environment.

Can you outline your strategy for training new drivers on the use of the DiRTrAC
system and ensuring compliance with Concern’s Transport & Fleet policy?
My strategy for training new drivers on the use of the DiRTrAC system and ensuring
compliance with Concern’s Transport & Fleet policy would involve a combination of hands-
on training sessions and written materials.
I would start by familiarizing new drivers with the DiRTrAC system's interface and
functionality, demonstrating how to log trips, update vehicle status, and report incidents or
maintenance issues.
This would be followed by guided practice sessions where drivers can navigate the system
under supervision and ask questions as needed.
Emphasizing the importance of accurate data entry and adherence to established procedures
would reinforce compliance with organizational policies.
Additionally, I would provide ongoing support and refresher training to ensure that drivers
remain proficient in using the system and uphold compliance standards.

Stores Management:
How do you prioritize and organize the dispatch, loading, and offloading of deliveries in
Nairobi?
Dispatch and Loading Prioritization:
Prioritizing and organizing the dispatch, loading, and offloading of deliveries in Nairobi
requires careful coordination and efficiency.
I would begin by establishing clear protocols for receiving and processing incoming
shipments, including verifying quantities, checking for damages, and updating inventory
records.
By categorizing items based on urgency and destination, I can prioritize loading schedules to
ensure timely delivery of critical supplies.
Utilizing warehouse management software or tools would facilitate inventory tracking and
allocation of resources.
Regular communication with logistics staff and program teams would allow for seamless
coordination of delivery schedules and resource allocation based on evolving needs.

What methods would you employ to manage store documentation effectively, including
stock cards and warranties?

Effectively managing store documentation, including stock cards and warranties, involves
implementing standardized procedures and systems for record-keeping and
documentation.
I would start by organizing physical and digital storage spaces to facilitate easy access and
retrieval of documents. Implementing a centralized database or electronic system for storing
and tracking inventory records would streamline documentation management processes.
Regular audits and reconciliations would ensure the accuracy and completeness of stock
cards, warranties, and other relevant documents.
Providing training to staff on proper documentation procedures and data entry protocols
would promote consistency and compliance with established guidelines.

Reporting and Documentation:

How would you ensure accurate and timely reporting of transport and fleet activities,
including monthly reports and carbon footprint assessments?
Ensuring accurate and timely reporting of transport and fleet activities requires attention to
detail and adherence to deadlines.
I would establish standardized reporting templates and protocols to ensure consistency and
completeness of information.
Implementing regular check-ins and reminders would help track progress and identify any
potential issues or delays in reporting.
By maintaining open communication channels with relevant stakeholders, I can address any
discrepancies or data gaps proactively.
Additionally, conducting periodic reviews of reporting processes and seeking feedback from
stakeholders would allow for continuous improvement and optimization of reporting
practices.
Describe your process for compiling and reviewing transport reports from field offices
before submission to the Logistics Coordinator.
My process for compiling and reviewing transport reports from field offices before
submission to the Logistics Coordinator involves several steps to ensure accuracy and
completeness.
• Firstly, I would collect reports from field offices and review them for consistency,
accuracy, and adherence to reporting guidelines. This may involve cross-referencing
data with other sources, verifying calculations, and identifying any anomalies or
discrepancies.
• Next, I would consolidate the individual reports into a comprehensive summary,
highlighting key findings, trends, and areas for further analysis.
• Prior to submission, I would conduct a final review to ensure that all necessary
documentation is included and that the report aligns with organizational standards and
objectives.
• Finally, I would seek input from relevant stakeholders, such as program managers or
finance staff, to validate findings and address any outstanding issues before finalizing
the report for submission.

Compliance and Standards:

How do you ensure compliance with traffic regulations, licensing requirements, and
road safety standards in your role?

Compliance with traffic regulations, licensing requirements, and road safety standards is
paramount in my role.
• I would stay informed about relevant laws and regulations governing transportation
and vehicle operations in Nairobi, including those enforced by the National Transport
and Safety Authority (NTSA).
• Regular training sessions and updates for drivers would reinforce awareness of traffic
rules, safe driving practices, and vehicle maintenance protocols.
• Implementing a system for monitoring and documenting compliance with regulatory
requirements, such as vehicle inspections and driver licensing, would ensure
accountability and adherence to standards.
• Additionally, conducting periodic audits and assessments would allow for continuous
improvement and mitigation of potential risks or violations.

Technical Skills and Qualifications:

How does your education and experience in logistics, operations management, or a relevant
field prepare you for this role?
What specific technical skills do you possess related to vehicle maintenance, procurement,
and stores management? Adaptability and Teamwork: Provide examples of how you have
demonstrated flexibility and adaptability in previous roles, particularly in fast-paced or high-
pressure environments. How do you approach collaboration and teamwork, especially when
working with diverse teams in Nairobi and program areas? Safeguarding and Integrity: How
do you ensure the safeguarding of vulnerable adults and children in your work, in alignment
with Concern’s policies?
Can you describe a situation where you had to uphold high integrity standards and follow
organizational policies and procedures?