DIGITAL DOCUMENTATION

Dear students -Do the following questions in copy

SESSION 1: CREATE AND APPLY STYLES IN THE DOCUMENT

1) What do you mean by styles?

A style is a set of formats that you can apply to selected pages, text, frames, and other
elements in your document to quickly change their appearance. When we apply a style,
you apply a whole group of formats at the same time.

2) How many types of styles are there in OpenOffice/LibreOffice? Explain any 4.

Page styles, Paragraph styles, Character styles, Frame styles, Numbering styles, Cell
styles, Graphics styles, Presentation styles.
Any 4 types of styles -
Frame styles are used to format graphic and text frames, including wrapping type,
borders, backgrounds, and columns.
Paragraph styles control all aspects of a paragraph’s appearance, such as text alignment,
tab stops, line spacing, and borders, and can include character formatting.
Cell styles include fonts, alignment, borders, background, number formats (for example,
currency, date, number), and cell protection.
Presentation styles include attributes for font, indents, spacing, alignment, and tabs.

3) What are steps to apply styles? Explain any 2.

LibreOfffice/OpenOffice.org provides several ways for you to select styles to apply.
• Using the Styles and Formatting window
• Using Fill Format mode
• Creating New (Custom) Styles - Creating a new style from a selection, Dragging
and Dropping to Create A Style

4) Explain fill format mode?

Fill format mode is used to apply a style to many different areas quickly without having
to go back to the Styles and Formatting window and double-click every time. This
method is quite useful when you need to format many scattered paragraphs, cells, or
other items with the same style.
5)What are the advantages of using styles?
Styles help improve consistency in a document. They also make major formatting
changes easy. For example, you may decide to change the indentation of all
paragraphs, or change the font of all titles. For a long document, this simple task can
be prohibitive. Styles make the task easy.
 SESSION-2-Insert and use Images
1) List any 3 methods of inserting image?
Ans.
• Drag and Drop.
• Insert Picture Dialog
• Inserting an Image from The Clipboard
• Inserting an Image Using A Scanner
• Inserting an Image from The Gallery

2) Explain Image Cropping

Ans. Right-click the image and choose Picture from the pop-up menu to begin cropping it.
The following parameters can be controlled on the Crop page:
Keep scale / Keep image size –
a. When Keep scale is chosen (the default), cropping the image has no effect on the
image’s scale.
b. Cropping creates enlargement (for positive cropping values), shrinking (for negative
cropping values), or distortion of the image when Keep image size is selected, so the image
size remains constant. Left, Right, Top, and Bottom –
.
a. Keep scale – using this option you can crop the image without changing the size of
the image.
b. Keep image size – Without changing the height and width of the image you can crop
the image using keep image size.

3. Define Text Wrapping, Anchoring, Arrangement and Alignment.

Ans. Text wrapping refers to the relation of graphics to the surrounding text, which may
wrap around the graphic on one or both sides, be overprinted behind or in front of the
graphic, or treat the graphic as a separate paragraph or character.

Anchoring refers to the reference point for the graphics. This point could be the page, or
frame where the object is, a paragraph, or even a character. An image always has an anchor
point.
Arrangement refers to the placement of a graphic on an imaginary vertical axis.
Arrangement controls how graphics are stacked upon each other or relative to the text.
Alignment refers to the vertical or horizontal placement of a graphic in relation to the chosen
anchor point

4) Explain:
(a) Graphics Mode (b) Flip vertically or horizontally
(c) Filters (d) Transparency
 Ans.
a. Graphics Mode
You can change color images to grayscale by selecting the image and then selecting
Grayscale from the Graphics mode list.
b. Flip vertically or horizontally
To flip an image vertically or horizontally, select the image, and then click the relevant icon.
c. Filters is the tool used on image for giving them some kind of identity and editing. It
includes filters like Invert, Smooth ,etc.
d. Transparency
Modify the percentage value in the Transparency box on the Picture toolbar to make the
image more transparent. This is particularly useful when creating a watermark or when
wrapping the image in the background
Q5. What is the use of shift button in image resizing and image rotation?
Ans. Image resizing: resize with ratio (in proportion) Image rotation: To restrict the rotation
angle to some angles (eg. multiples of 15 degrees) keep the Shift key pressed while rotating
the image.

Q6. Explain following in terms of resizing image?

(a)Relative
(b)Keep ratio
Ans.
In the Type page of the Picture dialog box, select the Relative option to toggle between
percentage and actual dimension.
For a scaled resizing, select the Keep ratio option. As for the Crop page, clicking on the
Original Size button restores the original image size

Q7. Explain Grouping objects.

Ans. To group drawing objects: Select one object, then hold down the Shift key and select
the others you want to include in the group. The bounding box expands to include all the
selected objects.
With the objects selected, hover the mouse pointer over one of the objects and choose Format
> Group > Group from the menu bar or right-click and choose Group > Group from the pop-
up menu.

SESSION-3-CREATE AND USE TEMPLATE

1. What are templates? What are the advantages of using templates?
Ans. A template is a type of document that you can use to make a similar type of document.
Templates can contain text, graphics, style, design.
Advantage of template are –
a. Document creation is made easier with templates.
b. It save time to giving style in document
c. The use of templates helps to keep the audience’s interest.

2. What is the difference between styles and templates?

Ans.
a. Style – Styles ensure that your formatting is consistent throughout a document.
b. Template – Templates allow you to reuse text and maintain a consistent look and feel
across many projects.

3. Explain different ways of creating a template.

Ans. – There are two ways to create templates in a document.
Creating a template from a document –
1. Create or edit a new or existing document of the type you wish to use as a template.
2. Fill in the blanks with the content and styles you desire.
3. Select File > Templates > Save from the main menu.
Creating a template using a wizard –
Wizards can be used to construct letter, fax, agenda, presentation, and Web page templates.
The Fax Wizard, for example, walks you through the following options:
1. Fax machine type (business or personal)
2. Document components such as the date, topic line (for business faxes), salutation, and
closing
3. Information about the sender and receiver options (business fax)
4. Inclusion of text in the footer (business fax)

SESSION-4-CREATE AND CUSTOMIZE TABLE OF CONTENTS

1. What do you mean by table of content?
Ans. The table of contents tool in Writer allows you to create an automated table of contents
from your document’s headings.
Many of the elements are used in table of content –
a. E# – It indicate chapter number
b. E – It represents the entry text
c. T – It represents tab stop
d. LS – It represents start of a hyperlink
e. LE – It represents End of a hyperlink