ANY CONDITIONS OR STIPULATIONS REFERRED HERE SHALL PREVAIL OVER

THE GENERAL TERMS & CONDITIONS (GTCs) OR STIPULATIONS CONTAINED IN

THE SERVICE LEVEL AGREEMENT (SLA) IN SO FAR AS AND TO THE EXTENT TO
WHICH THE LATTER ARE IN ANY WAY REPUGNANT TO THE FORMER.
COMMERCIAL BIDS OF ONLY THOSE FIRMS WILL BE OPENED WHOSE
TECHNICAL BIDS ARE FOUND COMPLIANT AFTER TECHNICAL EVALUATION.

ADDITIONAL TERMS AND CONDITIONS (ATCs) FOR HIRING OF CHT IN HQ DGR

1. Eligibility of Vendors to Participate in the Bid. Experienced ASC Contractors

for supply of CHT to Defence are eligible to participate in the Bid, subject to meeting other
criteria laid down herein.

2. Online Submission. Copy of following documents will be uploaded:-

(a) Instrument for payment of Earnest Money Deposit (EMD) as per bid doc.
(b) Copy of Registration certificate of the Firm with HQ Comd/ HQ Area
(Army approved) for last 3 yrs or more.
(c) Firm must have satisfactorily provided minimum 15 vehicles per day in a
single contract to any Defence Department for last 3 yrs or more. (Supply
order.work order & satisfactory completion certificate to be enclosed)
(d) Certified true copies (CTCs) of RCs of minimum 15 vehs owned by the Firm.
(e) Affidavit stating that firm/ contractor has never been suspended/ banned/
debarred by any Department/ organization & never been involved in any
criminal case related to the service concerned in the past.
(f) Latest Character verification of the Firm & owners of the Firm (on or after 01
Jun 2023)
(g) The service provider/ firm should have its office in Delhi. GST Regn No &
copy of last GSTR 9 return filed by the firm to be uploaded.

‘3. GENERAL TERMS AND CONDITIONS

a) The contract will be initially for a period of one year and extendable
on year to year basis maximum upto 03 years based on satisfactory
performance & mutual consent.
b) The vehicles hired on daily basis shall be available as per requirement
c) The agency should abide by all statutory requirements for running the
vehicle on contract and Department will in no way be liable towards
taxes, fee, penalties, cost of fuel, and salary to drivers, maintenance or
any other charges payable except the contract price, parking charges,
state tax and toll tax, GST.
 d) The contractor shall not engage any sub-contractor or transfer the
contract to any other person.
e) The contractor should have enough resources to repair their cars
in minimum possible time. When required, they should be in a
position to substitute/ replace or arrange vehicle at short notices.
In case of breakdown of the vehicle provided by the contractor, all
expenses shall be borne by the contracted firm for arranging substitute
vehicle at the point of breakdown. If the firm fails to provide taxi at the
break down point, charges from the point of break down to destination
incurred by the Officer/Commission are to be borne by the firm only,
which would be deducted from the bill of the contracted firm.
f) Drivers should have minimum 3 years of experience of driving. Driver
should be decent and well behaved & should not have any history of
criminal record.
g) The Bid once submitted shall not be allowed to be withdrawn and the
default after acceptance of the bid shall be deemed to be non
compliance of terms of contract and would render EMD/ security
deposit liable to forfeiture and penalty.

4. Evaluation Criteria

(a) Only those Bids will be evaluated which are found to be fulfilling all the
eligibility and qualifying requirements of the Bid.
(b) The basic rate (i.e the transportation charges only) for delivery upto
destination should be exclusive of GST and all levies, taxes and duties etc
which will be paid extra as per rate specified by the Govt from time to time.
(c) Rate for Extra Kms shall be calculated as Basic quoted rate / 100 Kms &
Rate for Extra Hrs shall be calculated as Basic quoted rate / 10 Hrs
which will be paid as per actual utilization of CHT on daily basis.
(d) No Night charges shall be applicable for any local duty.

Note:

a) Number of days vehicle required in the Contract period is approx value and may
vary depending on the office requirement.
b) GST/Parking/Toll Taxes/ State Taxes etc will be paid extra as per actual on
billing amount.