Fleet Management Limited

Questionnaire on SMS Manuals (Bulk Carrier)

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1. Where you will find standing instructions to Officers in Quality Manuals?

(a) Sec. 2.27 of B.P.M
(b) Sec. 4.27 of E.P.M
(c) Sec. 2.27 of H.S.M
(d) Sec. 2.27 of S.M.M

2. Where can you find the list of company's standard forms?

(a) List of company forms is available in Section 9.8 Shipboard Management Manual.
(b) List of company forms is part of PARIS system. It is located under " Shipboard Forms & Checklist"
(c) List of company forms is available in Section 3.8 Bridge Procedure Manual.
(d) List of company forms is available in Annex - 5, Shipboard Management Manual.

3. Where is the safe working practices for electric arc welding & gas cutting/ burning given?
(a) Section 3.9 , Emergency Procedure Manual
(b) Section 3.10 , Bridge Procedure Manual
(c) Section 3.6 , Health and Safety Manual
(d) Section 9.8 , Shipboard Management Manual

4. Where are the details about Voyage planning & Standing Orders given in Bridge Procedure
Manual?
(a) Bridge Procedure Manual , Section - 1.3
(b) Health and Safety Manual , Section - 3.4
(c) Emergency Procedure Manual , Section - 4.5
(d) Bridge Procedure Manual , Section 8.9

5. What is the retention period of records & documents on board?

(a) All documents shall be retained on board for 1 Yrs.
(b) All documents shall be retained on board for 5 Yrs.
(c) All documents shall be retained on board for 2.5 Yrs.
(d) All documents shall be retained on board for 3.5 Yrs.

6. Where is the instruction regarding calling the Master given in Bridge Procedure Manual?
(a) Bridge Procedure Manual , Section - 1.8
(b) Bridge Procedure Manual , Section - 1.19
(c) Bridge Procedure Manual , Section - 2.10
(d) Bridge Procedure Manual , Section - 7.11

7. What is the validity of onboard hot work permit?(DE-23B)

(a) 8 Hrs
(b) 14 Hrs
(c) 24 Hrs
(d) 12 Hrs

8. Where you will find your responsibiltiy in Quality Manuals?

(a) Second Officer - sec 3.5 SMM & Third Officer - sec 6.6 SMM
(b) Second Officer - sec 2.5 SMM & Third Officer - sec 2.6 SMM
(c) Second Officer - sec 2.5 SMM & Third Officer - sec 3.6 SMM
(d) Second Officer - sec 4.5 SMM & Third Officer - sec 5.6 SMM

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Questionnaire on SMS Manuals (Bulk Carrier)

9. Where you will find Companies Environmental Policy?

(a) Section - 2.6 Shipboard Management Manual & Company Policy Poster
(b) Section - 1.1 Environment Management System & In Company Policy Poster
(c) Section - 6.2 Environment Management System & In Company Policy Poster
(d) Section - 2.6 Emergency Procedure Manual & Company Policy Poster

10. Where can you find the company's instructions regarding media release & post incident
follow up.
(a) Shipboard Management Manual , Section - 5
(b) Emergency Procedure Manual , Section - 5
(c) Bridge Procedure Manual , Section - 10
(d) Health & Safety Manual , Section - 10

11. Who will check the section 1 of Permit For Working Aloft or Outboard ?(DE-23E)
(a) Master or Responsible officer
(b) Chief Officer and Responsible officer
(c) Master or 3/O officer
(d) Master and Safety officer

12. How many work permits are listed in the Company's Procedure Manual and where can you
find them?
(a) There are eight work permits and can be found in PARIS.
(b) There are ten work permits and can be found in PARIS under "Shipboard Forms & Checklist".
(c) There are twelve work permits and can be found in Emergency Procedure Manual.
(d) There are ten work permits and can be found Shipboard Management Manual.

13. Where can you find company procedure & precaution regarding cargo fumigation.
(a) Health and Safety Manual , Section - 8.9.3
(b) Cargo Operation Manual (Non - Tanker), Section - 2.1.7
(c) Shipboard Management , Section - 8.9
(d) Health and Safety Management Manual , Section - 10

14. When will you fill up small crafts permit & what is it's validity? (DE-23G)
(a) This permit to be filled , complied and completed for each small craft that comes alongside and it is
valid for 24 Hrs
(b) The shall be filled in once a month.
(c) This permit to be filled , complied and completed for each small craft that comes alongside and it is
valid for 12 Hrs
(d) This permit to be filled , complied and completed for each small craft that comes alongside and it is
valid for 8 Hrs

15. Are you aware that it is a company policy to have all the officers on our vessels to wear
company's prescribed uniforms.? Where is it given in Procedure Manuals?
(a) Sec 7.2.5 of Health and Sefety Manual
(b) Sec. 6.8.4 of Shipboard Management Manual
(c) Sec. 9.8.4 of Shipboard Management Manual
(d) Sec. 3.5.4 of Shipboard Management Manual

16. Where can you find the cosumption guidelines for alcohol Company Procedure Manual?
(a) Shipboard Management Manual , Section - 8.76
(b) Health and Safety Manual , Section - 4.1.5
(c) Emergency Procedure Manual , Section - 4.1.2
(d) Shipboard Management Manual , Section - 4.26

17. Where is the Critical Equipments list given on the PARIS?

(a) Technical Reports
(b) Overhaul
(c) QHSE

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Questionnaire on SMS Manuals (Bulk Carrier)

(d) PMS-Components

18. Mention the members of the safety committee.

(a) It consists of Master, Safety Officer & Chief Engineer.
(b) It consists of Master & Protection Supervisor from all departments namely deck, engine, radio and
catering.
(c) It consists of Master, Chief Protection Supervisor (Safety Officer) , Protection Supervisor from all
departments namely deck, engine, radio and catering.
(d) It consists of Master & Chief Protection Supervisor (Safety Officer) & Chief Cook.

19. State the critical operations covered in Emergency Procedure Manual - Section 5.1 / 5.2 / 5.3
(a) Rescue from enclosed space / Accomodation fire / Engine room fire
(b) Rescue from enclosed space / Accomodation fire / Paint room fire
(c) Rescue from enclosed space / Accomodation fire / Steering Gear room fire
(d) Rescue from enclosed space / Main engine Failure / Engine room fire

20. Where is Notification & Reporting procedures given in Emergency Procedure Manual?
(a) Emergency Procedure Manual , Section - 1.2
(b) Health and Safety Manual , Section - 3.5
(c) Shipboard Management Manual , Section - 4.8
(d) Emergency Procedure Manual , Section - 1.5

21. Please refer to Hot Work Permit & Permission Requirements State the permission required to
carry out hot work in hold/tank on a tanker while the vessel is not in the port.
(a) Hot work permit , Head office permission and Safety officer's approval.
(b) Hot work permit , Head office permission and Masters approval.
(c) Hot work permit and Chief Engineers approval.
(d) Hot work permit , Head office & Some times Port Authority Permission

22. Where are the duties of the Officer of the Watch (O.O.W), given in Bridge Procedure Manual?
(a) Bridge Procedure Manual , Section - 4.5
(b) Bridge Procedure Manual , Section - 1.4
(c) Bridge Procedure Manual , Section - 4.94
(d) Bridge Procedure Manual , Section - 10.41

23. Where can you find the detail use of "Hog Wire" as per company procedure manual.
(a) Health & Safety Manual , Section - 10.34
(b) Emergency Procedure Manual, Section - 3.45
(c) Shipboard Management Manual , Section - 4.23
(d) Cargo operation manual ( Non- Tanker) , Section - 2.14.7

24. Where can you find the details when to carryout "Risk Assesment"
(a) Health and Safety Manual, Section - 8.2.7
(b) Emergency Procedure Manual , Section - 4.2
(c) Shipboard Management Manual, Section - 9.65
(d) Health and Safety Manual , Section - 3.4

25. Where is the information about the bridge team given in Bridge Procedures Manual & who all
will be the members of the bridge team in pilotage waters ?
(a) As per Bridge Procedure Manual , Section- 1.2.3 , It shall be Master, Pilot, OOW and helmsman &
Lookout (At all times when Helmsman is engaged in hand steering)
(b) As per Bridge Procedure Manual , Section- 1.2.3 , It shall be Master, Pilot, OOW and helmsman.
(c) As per Bridge Procedure Manual , Section- 1.2.3 , It shall be Master, Pilot, OOW and helmsman.
(d) As per Bridge Procedure Manual , Section- 4.2.3 , It shall be Pilot & OOW

26. Where will you find the List of Critical Equipments/Spares?

(a) BPM Section 4
(b) SMM Annex 5
(c) SMM Annex 8

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Questionnaire on SMS Manuals (Bulk Carrier)

(d) EPM Appendix 4

27. where can you find company procedures regarding care of "Cranes & Derricks" when in use.
(a) Cargo Operation Manual (Non - Tanker) , Section - 4.73
(b) Health and Safety Manual , Section - 8.92
(c) Cargo Operation Manual (Non - Tanker) , Section - 2.17
(d) Shipboard Management Manual , Section - 7.39

28. Mention section B of On Board Hot Work Permit check list. (DE-23B)
(a) Additional checks to be carried out by Chief Officer.
(b) Additional checks to be carried out by Tankers.
(c) Additional checks to be carried out by Master.
(d) Additional checks to be carried out by Bul carrier.

29. Where can you find company guiedline regarding "Enclosed Space Entry" ?
(a) Emergency Procedure Maual, Section - 10.82
(b) Health and Safety Manual, Section - 9.0
(c) Bridge Procedure Manual , Section - 7.82
(d) Shipboard Management Manul, Section - 8.0

30. Where can you find Matrix for Bridge Checklists.

(a) Bridge Procedure Manual , Section 5.1
(b) Bridge Procedure Manual , Section 1.1
(c) Bridge Procedure Manual , Section 9.2
(d) Bridge Procedure Manual , Section 10.3

31. State company's Drug and Alcohol policy.

(a) It is the policy of Fleet to maintain a safe and healthy working environment by restricting use of drug
and alcohol.
(b) It is the policy of the company to issue alcohol in limited quantity.
(c) It is the policy of the company to issue alcohol to senior officers only.
(d) It is the policy of Fleet to maintain a safe and healthy working environment free from the
unauthorized use of drugs and alcohol. Company policy meets the standard of OCIMF on this
subject.

32. What is written in the bold letters in section 3.2.2.4 of Health & Safety Manual?
(a) Never smoke in alleyway on tankers.
(b) Never smoke in bed, and always put your cigarette out safely.
(c) Always smoke in smoke rooms.
(d) Never smoke on the LNG / LPG carrier ships.

33. Where can you find company guidelines on "Hazards associated with seed cake"
(a) Shipboard Management Manual , Section - 10.22
(b) Health and Safety Manual , Section - 12.34
(c) Cargo Operation Manual (Non - Tanker) , Section - 2.20.2
(d) Health and Safety Manual , Section - 15.2

34. Where can you find company guidelines on "Procedure for hatch cover operation".
(a) Health & Safety Manual , Section - 7.5
(b) Cargo Operation Manual (Non - Tanker) , Section - 2.18.5
(c) Cargo Operation Manual (Non - Tanker) , Section - 2.10
(d) Shipboard Management Manual , Section - 8.90

35. Where can you find company NET UKC Policy and state the NET UKC Policy.
(a) Bridge Procedure Manual , Section 1.28 . Ships Breadth Up to 20.0 m UKC - 0.5 m & Ships Breadth
Over 20.0 m UKC - 1.5 % of ships beam
(b) Bridge Procedure Manual , Section 1.28 . Ships Breadth Up to 20.0 m UKC - 1.0 m & Ships Breadth
Over 20.0 m UKC - 1.5 % of ships beam
(c) Bridge Procedure Manual , Section 1.28 . Ships Breadth Up to 20.0 m UKC - 0.3 m & Ships Breadth

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Questionnaire on SMS Manuals (Bulk Carrier)

Over 20.0 m UKC - 1.5 % of ships beam

(d) Bridge Procedure Manual , Section 3.38 Ships Breadth Up to 20.0 m UKC - 0.3 m & Ships Breadth
Over 20.0 m UKC - 1.5 % of ships beam

36. Where can you find format & procedure for reporting INCIDENTS / ACCIDENTS in the
procedure manuals
(a) Section 9.4.1 , Shipboard Management Manual
(b) Section 11.4.1 , Emergency Procedure Manual
(c) Section 13.4.1 , Shipboard Management Manual
(d) Section 13.4.1, Health and Safety Manual

37. Is IMO publication 'Guide to Helicopter/Ship operations' is the part of standard library on
board?
(a) Yes, Library No. A-13 (Ref Annex-II SMM)
(b) Yes, Library No. A-10 (Ref Annex-II SMM)
(c) Yes, Library No. A-15 (Ref Annex-II SMM)
(d) Yes, Annex - 3 Bridge Procedure Manual

38. State the emergencies covered under Emergency Procedure Manual Sections 4.3 / 4.4 / 4.7 /
4.8 / 4.10
(a) Collision / Abandon ship / Oil Spills / Structural failure / Injury to Crew
(b) Collision /Fire / Oil Spills / Structural failure /ME failure
(c) Stranding / Abandon ship / Oil Spills / Structural failure / Injury to Crew
(d) Collision /Fire in Galley / Oil Spills / Structural failure / Injury to Crew

39. What is the validity of checklist for entry into enclosed spaces ? (DE -23A)
(a) . 12 Hrs
(b) 8 Hrs
(c) 24 Hrs
(d) Till job is completd in the Enclosed Space.

40. Where will you find Emergency Contact Details?(Initial Notification).

(a) BPM Section 3
(b) EPM Appendix G
(c) SMM Annex 5
(d) SMM Section 5

41. Where you will find the procedure for 'Open Reporting' for reporting of non-conformities/near
misses/incidents & accidents in Quality Manuals?
(a) Sec. 12.8 .4 of Shipboard Management Manual
(b) Sec. 13.4.4 of Shipboard Management Manual
(c) Sec. 12.4.2 of Emergency Procedure Manual
(d) Sec. 6.2.4 of Health and Safety Manual
SCORE = 14 / 41

Total Marks Scored: / Name: Dhamodharan Baskar

Result: Passed / Failed Rank: 3RD OFFICER

Name of Assessor: Date:

Designation of Assessor: Place:

Signature of Assessor: Signature:

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