CHECKLIST FOR INSPECTION OF RECRUITMENT AND PLACEMENT SERVICES

1. Recruitment and placement service contact details.

Name of recruitment and placement KEYLINE MARITIME SERVICES PVT LTD

service
License Number RPSL-MUM-384
Number of seafarers
employed presently onboard
Adsun Offshore vessels
Address Regd Address : Shop no.2, Mahavir Malhar CHS, Plot 12, sector
6, Navi Mumbai, 400701, MH, India

Liaison Address : E612, Tower 2, Seawoods grand central,

Sector 40, Nerul, Navi Mumbai, 400706, MH, India

Contact details (Tel, Fax, E-mail, etc) TEL NO. : +91 22 6822 4031
EMAIL ID : info@keylines.co.in

WEB :www.keyline.co.in
Date of Inspection
Location NAVI MUMBAI

Name of contact person MR. ABDUL QADIR BEG

Designation of contact person CHIEF OPERATIONS OFFICER

2. Details of inspection team.

Name Signature
Inspection Team Leader Capt. Joydeep Verma
Inspection Team Member
Inspection Team Member

Form No.: IRS/RPS/Chklst (GOI) Rev.6

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 [The three answer boxes to the right side of each key questions are: Yes box
(Y), No box (N) and Not Applicable box (NA)]
(Figures in brackets indicate MS Rule reference numbers)

3. Operational Standard

3.1 Is the address given in the license or application for license same as the Y N NA
current address of the place of business?
Comments: Leave and license agreement verified, valid upto 31-12-2023
3.2 Is a copy of RPS license granted under these rules prominently displayed at Y N NA
(5.1.x) the premises of the RPS at a place accessible to public?
Comments: Prominently displayed, RPSL-MUM-384
3.3 Is adequate resources and office infrastructure available for Y N NA
(Form the RPS to provide its services?
III – 9) Note: Verify lease/rent agreements / Ownership documents
Comments: Verified lease/rent agreement, adequate infrastructure available
3.4 Does the service provider f or recruitment and placement of seafarer Y N NA
(5.1.a) (RPS) maintain an up-to-date record of all seafarers recruited or placed
through it?
Note: Database would include but not limited to name, address, age,
skill, experience, address of next of kin etc
Comments: Database verified for below seafarers :
1-
2-

3.5 Does the service provider f or recruitment and placement of seafarer Y N NA

(5.1.b) (RPS) ensure that its management and staff are adequately trained and
have relevant knowledge of the maritime industry to the extent of the
duties assigned to them in this context?
Responsibility, authority and inter-relation of all the personnel working
with RPS who manage, perform and verify the work are defined.
Note: Verify statement of qualification and experience of the
management personnel in Form VI of Merchant Shipping
(Recruitment and Placement of Seafarers)
Rules 2016 as amended.
Comments: Verified form-VI,
i- Mr. MANJIT S PARMAR / CAPT VIJAY K SINGH / CAPT MANOJ KANDPAL involved
in short-listing the candidates, final selection by respective owners
ii- Responsibility and authority of all personnel clearly defined in company
procedure manual (Sec 9, page 17 to 22)
3.6 Does the service provider f or recruitment and placement of seafarer Y N NA
(5.1.c ) (RPS) ensure that seafarers recruited or placed by it are informed of
their rights and duties under their employment agreements, prior to or in
the process of their engagement and that proper arrangements are made
for such seafarers to examine their employment agreements before and
after they are signed on and also that they are provided with copies of
the said agreements?

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 Note: In some cases the contract of employment, being a voluminous
document are not given to individual seafarers but made available to
them for reference, on board ship and Company’s office and only a
cross reference to such agreement is made in a concise agreement
signed by employer and seafarer.
Comments: SEA, COE, Sec-IIIV, procedure manual, Sec 4, item 4.3, page 10

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 3.7 Does the service provider f or recruitment and placement of seafarer Y N NA
(5.1.d)(RPS) ensure that seafarers recruited or placed by them are qualified and
hold the documents necessary for the jobs concerned and the seafarers
employment agreements are in accordance with the applicable flag state
laws and regulations and any collective bargaining agreements that forms
part of their employment agreements?
Comments: procedure manual, Sec 4, item 4.4, page 10
(5.1.e) protect such seafarers from being stranded / abandoned in a port,
repatriation and the transportation of the mortal remains of a seafarer in the
event of his death?
Note: It shall also furnish a bank guarantee to cover the cost of repatriation
of the seafarer in an event of his abandonment and being stranded and for
any monetary loss including the outstanding wages & other entitlements due
from the shipowner to the seafarer as a result of the failure of RPS or the
relevant shipowner to meet its obligation under the SEA or relevant CBA.
Comments: Verified Form VII, for below principals:
1- Adsun Offshore Diving Contractors Pvt. Ltd
2- LIBRUS ENERGY & INFRASTRUCTURE PVT LTD
3- HP SHIPMANAGEMENT LLC
4- ALYA MARINE SDN BHD
5- TEYSEER SERVICES COMPANY WLL

3.9 Is the Bank Guarantee valid? Y N NA

(15.3) Note: check the validity period of the Bank Guarantee.
Comments: Verified Bank Guarantee, valid upto 08-06-2026

3.10 Does the RPS service provider have a procedure to examine promptly and Y N NA
(5.1.f) adequately and respond to any complaint concerning its activities and
inform the Director –General about any unresolved complaint?
Comments: Verified Procedure manual, Section 4.6, page 10, NIL complaints

3.11 Is there an established system of protection by way of bank guarantee to Y N NA

(5.1.g) compensate seafarer for any monetary loss that they may incur as a result
of the failure of RPS and the relevant Ship Owner?
Comments: Verified Bank Guarantee, valid upto 08-06-2026

3.12 Is there a procedure or policy to ensure that no means or mechanism or lists Y N NA

(5.1.h) are used to prevent or deter seafarers from gaining an employment for
which they are qualified?
Note: the recruitment should be carried out without any
discriminatory policy or bias based on race, colour, sex, religion,
political opinion, national extraction or social origin. However, any
distinction, exclusion or preference in respect of a particular job based
on the inherent requirements thereof shall not be deemed to be
discrimination
Comments: Verified Procedure manual under Quality Policy, Section 3, Page no.9
3.13 Does the RPS service provider have a documented policy stating that no Y N NA
(5.1.i) fees or other charges is borne .directly or indirectly ,in whole or in part ,by
Form No.: IRS/RPS/Chklst (GOI) Rev.6
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 the seafarers ,other than the cost to the seafarers in obtaining medical
certificates , seafarers book, and passport or other similar travel
documents.

NOTE : The cost of Visa , charges for pre-sign on post sign-off medical
examination are to be borne by ship owner
Comments: Verified procedure manual, under recruitment policy, Section 4.8, Page 10

3.14 Does the R P S service provider have a documented policy stating that Y N NA
(5.1.j) any incident or casualty on-board causing injury (excluding minor
injuries) or death disappearance ,loss overboard or homicide by or of an
Indian national ,is reported to Director general at the earliest
Note: Not later than 48 hours of the receipt of such information. Next of Kin
also to be informed immediately at the same time.
Comments: Verified Procedure Manual, Under recruitment policy, Sec 4.9, Page 11
3.15 Does the R P S service provider have a procedure to develop and Y N NA
(5.1 k) maintain operational practices to verify the seafarers medical examination
,identity documents and such other items as may be required for seafarers
to gain employment
Comments: Verified Procedure Manual, Under recruitment policy, Sec 4.10, Page 11
3.16 Does the RPS service provider have a documented policy to maintain, with Y N NA
(5.1.l) due regard to the right to privacy and need to protect confidentiality, full
and complete records/data of the seafarers covered by their system .
(Including the collection, storage, combination and communication of
such data to third parties)
Note: Data include but not limited to (a) the seafarers’ qualification;
(b) record of employment; (c) personal data relevant to employment;
(d) medical data relevant to employment.
Comments: Verified Procedure Manual, Under recruitment policy, Sec 13.1.15, Page
30
3.17 Does the RPS service provider maintain up-to-date list of ships, owned by Y N NA
(5.1.m) the ship owners for which RPS provides seafarers and ensure there are
reasonable means by which the ships can be contacted in emergency at all
hours.
Comments: Verified Procedure Manual, Sec 4.11, Page 11
3.18 Does the RPS have a documented policy /procedure in place stating that Y N NA
(5.1. n) seafarers will not be subjected to exploitation by their personnel with
regard to offer of engagement on particular ships or by particular
companies
Comments: Verified Procedure Manual, Sec 4.12, Page 11
3.19 Does the RPS have a documented policy /procedure in place to prevent the Y N NA
(5.1.o) opportunities for exploitation of seafarers arising from the issue of joining
advances or any other financial transaction between ship owner and seafarer
handled by RPS
Comments: Verified Procedure Manual, Sec 4.13, Page 11
3.20 Does the RPS clearly publicize cost ,if any, which seafarer is expected to Y N NA
(5.1. p) bear in the recruitment process
Form No.: IRS/RPS/Chklst (GOI) Rev.6
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Comments: Company not charging any fees from Seafarers.
Verified Procedure Manual, Sec 4.8, Page 10, Quality policy- page 9

3.21 Does the RPS have a documented policy /procedure in place to ensure that the Y N NA
(5.1.q) seafarers are informed of any particular condition applicable to the jobs for
which they are to be engaged and of the particular ship owners policies
relating to their employment.
Comments: Verified Procedure Manual, Sec 4.14, Page 11
3.22 Does the RPS have a documented policy in place to ensure that the Y N NA
(5.1.r) procedures followed while dealing with cases of incompetence or
indiscipline are consistent with the principles of natural justice ,the law of
the land and practice and with CBA?
Comments: Nil Cases of Incompetency and indiscipline.
Verified Procedure Manual, Sec 4.15, Page 11

3.23 Does the RPS have a documented policy /procedure in place to ensure that Y N NA
(5.1.s) all mandatory certificates and documents submitted for employment are
up-to-date and have not been fraudulently obtained and employment
references are verified?
Comments: Verified Procedure Manual, Sec 4.16, Page 11
3.24 Does the RPS have a documented policy /procedure in place to ensure that Y N NA
(5.1.t) requests for information or advice by families of seafarers while seafarers
are at sea are dealt with promptly and sympathetically and at no cost to
seafarer?
Comments: Verified Procedure Manual, Sec 4.17, Page 11
3.25 Does the RPS have a documented policy /procedure in place to verify that Y N NA
(5.1.u) the labour conditions on ships where seafarers are placed are in conformity
with applicable CBA concluded between ship owner and seafarers
representative organization.
Comments: Verified Procedure Manual, Sec 4.18, Page 11
3.26 Does the RPS service ensure that the terms and conditions of employment Y N NA
(5.1.v) of seafarers comply with applicable laws or regulations or CBA
Note: RPS to ensure that all rights of seafarers are duly protected and
that they enter into valid contract of employment and sign article of
agreements.
Agreement between RPS and the employer or the ship owner to be sighted
and should be valid.
Comments: Verified Procedure Manual, Sec 4.19, Page 11
3.27 Does the RPS have a documented policy to ensure that death compensation Y N NA
(5.1.w) or disability compensation are paid by ship owner without undue delay.
Comments: Verified Procedure Manual, Sec 4.20, Page 11
3.28 Does the RPS mention number, date of issue and the validity of the license Y N NA
(5.1.y) in all of their advertisements published and the license number is
mentioned in all its communications?
Comments: Verified Procedure Manual, Sec 4.22, Page 12 published

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 3.29 Does the RPS service provider have procedure to send the reminder to the Y N NA
(5.1.z) Director for its annual inspection, 3 months before its due date?
Comments: Verified Procedure Manual, Sec 4.23, Page 12
3.30 Are the monthly reports in Form I sent by 12th of every succeeding month Y N NA
(5.2) in a manner specified by DG Shipping
Note: Failure to furnish the report within specified period may lead to
suspension or withdrawal of registration granted or license issued.
Comments: Verified Procedure Manual, Sec 4.24, Page 12
Reported by the company in online manner onboard DGS E-governance module
3.31 Has the RPS service provider send Form II to DSEO or any other person Y N NA
(5.3) authorized by DG in on-line mode or paper form of any death or injury to
seafarer within 48 hours of incident.
Note: Failure to furnish the report within specified period may lead to
suspension or withdrawal of registration granted or license issued.

Comments: One case of death was reported ( REF: Death of MR. Dipak Niranjan
Sharma, Chief Cook onboard Vessel Halul 80 ) Same reported to SEO Mumbai on
29.05.2019, NOK was informed, Compensation status: completed, no dues pending.

3.32 Has the RPS service provider made a welfare fund contribution towards Y N NA
(6.1) Seafarers Welfare Fund Society, Mumbai on quarterly basis?
Note: Check records of contribution for every seafarer excluding trainees,
engaged onboard a foreign flag ships. Rupees Six thousand per seafarer per
annum on the basis of the actual period of the employment of seafarer .The
contributions shall be paid by fifteenth of the month following the end of
every quarter.
Comments: Paid and verified
3.33 Does the RPS ensure that contributions to SWFS by Indian Ship Owners Y N NA
(6.2) for every seafarer engaged by them on-board Indian flag ships are made on
a quarterly basis?
Note: Check records of contribution for every seafarer excluding trainees,
engaged onboard a Indian flag ships. Rupees 4800/- per seafarer per
annum
on the basis of the actual period of the employment of seafarer for F.G
ships
and Rs 2400/- per seafarer per annum on the basis of the actual period of
the employment of seafarer for Home Trade & Coasting ships. The
contributions shall be paid by fifteenth of the month following the end of
every quarter.
Comments: Paid and verified
3.34 Is it ensured that a seafarer with whom an employment contract is entered Y N NA
(18) into is placed on board the ship?
(provided that the seafarer is ready and willing to do so and reports to the
ship as directed.)
Comments: Verified Procedure Manual, Sec 13.1.10, Page 29

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 3.35 Is there a grievance redressal mechanism available to enable complaints to Y N NA
be made by seafarers against the RPS or against the shipowner?
Comments: Verified Procedure Manual, Sec 13.1.13, Page 30, form QF /SFGF/01
3.36 Is record maintained related to charges for travel documents, medical Y N NA
(Form V examinations, etc collected from seafarers.
-7.ii)
Comments: Company not charging seafarers, Declaration provided by RPSL dated
12.08.2021
3.37 Is there a procedure for collection, storage and processing of seafarers Y N NA
(Form V personal data ?
-7.iii) Note : Full particulars of seafarers including Name, Address, Age, Skill,
Experience and Address of Next of Kin
Comments: Verified Procedure Manual, Sec 13.1.1, Page 26.
3.38 Copy of employment contract of all seafarers available Y N NA
(Form V
-7.iv)
Comments: Verified Procedure Manual, Sec 13.1.7, Page 28
3.39 Agreement/ MOUs / Contracts between RPS and the employer or the Y N NA
(Form V ship owner sighted?
-7.v) Note: 1) The Agreement should be valid.
2) Details of the employer/ship owner maintained in respect of each ship.
Comments: Verified Form VII & Manning Agreement, for below principals:

3.40 Are following records, as applicable, related to recruitment Y N NA

(Form V maintained for a minimum retention period of 5 years:
-7.vi) Copies of all advertisement issued, interview call letters,
correspondence with applicants, copies of appointment letters etc.
Comments: Verified Procedure Manual, Sec 13.1.16, Page 31

3.41 Are records of claims and compensations made related to injury or death of Y N NA
(Form V- seafarers maintained?
7.vii)
Note: Record of claims for compensation for injury or details of death of
seafarers alongwith the details of Next of Kin of the seafarer, passport
number, country of employment, nature of injury or death, date of accident,
name and address of the employer and details of compensation paid.
Comments: One case of death was reported ( REF: Death of MR. Dipak Niranjan
Sharma, Chief Cook onboard Vessel Halul 80 ) Same reported to SEO Mumbai on
29.05.2019, NOK was informed, Compensation status: Completed

3.42 Does the RPS ensure that all ships on which seafarers are recruited and Y N NA
(Form V placed are covered by the P & I insurance?
-11)
Comments: Verified for vessel
3.43 Are there any complaints pending in respect of seafarers recruited Y N NA
(Form III
-17)

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Comments: nil complaints, Declaration Provided
3.44 Is there any criminal or civil case registered / pending in any court in Y N NA
(Form III relation to M.S.RPS Rules, 2016 as amended, involving the
-18) recruitment and placement service.
Comments: nil cases, Declaration Provided
3.45 Record of medical data relevant to employment maintained Y N NA

Comments: Verified Procedure Manual, Sec 3, Page 9, under quality policy

3.46 Is there a documented procedure stating that the RPS shall provide a letter Y N NA
(DGS of intent which also indicates the name and address of the owner “of RPS”
Order as given in Form VII for managing their ships to enable Hospitality Crew
No. 13 of obtain Indian CDC to work on cruise ship and the same is being
2014)
implemented.
Comments: Company not manning for cruise vessels
3.47 Additional Remarks if any: Y N NA
Comments: Annual Inspection undertaken by DGS crew branch circular no.1 of 2017,
dated 11-01-2017, as requested by the company

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