NTPC Limited

( A Government of India Enterprise )

CPG-3,Simhadri Project
P.O. SIMHADRI VISAKHAPATNAM
VISAKHAPATNAM
Andhra Pradesh- 531020, India
Telephone No. : 08924-243032/243525 Fax No. : 08924-243590/243092

Service Purchase Order

PAN No. : AAACN0255D
CIN No. : L40101DL1975GOI007966

Purchase Order No. : 4000322200-057-1035 Date : 09.02.2024 ( version : 0 )

To Vendor Code : 1128361

MINIMAC SYSTEMS PVT LTD
GAT NO.448/15,SUCCESS INDUSTRIAL
PARK,NIGHOJE CHAKAN,KHED
PUNE
Maharashtra
India - 410501
Tel: 00261-2277211
Fax: 00
E-Mail : INFO@MINIMAC.IN

Subject: : Maintenance Contract for Laser Particle Counter (CML-2) for NTPC Nabinagar
NIT NO. : 9900268003/057/1035 Dated 08.12.2023
Your Offer No. :
Your Reference : Tender Enquiry for NTPC-Farakka: 2023_NTPC_81455_1(9900268003) dt:18.11.2023

Dear Sir,
This has reference to our above mentioned NIT, Your offer and subsequent discussions. We are pleased
to accept your offer opened on 08.12.2023 and confirm having awarded on you the work of Maintenance
Contract for Laser Particle Counter (CML-2) for NTPC Nabinagar of total value INR 266,340.00 (Rupee TWO
LAKH SIXTY-SIX THOUSAND THREE HUNDRED FORTY ONLY) mentioned in the scope of works, special
terms & conditions, Bill of quantities etc.
The duration of the service period shall be from 01.03.2024 to 28.02.2026. Though the duration of contract
shall remain same, the actual date of commencement of the contract shall be as per the direction of EIC. HOD
(CHEM)/Authorized Representative shall be EIC for this work.
This service purchase order along with its annexure is being issued to you in duplicate .We request you to
return the duplicate copy of this service purchase order, duly signed on each page by your authorised signatory
in token of your unequivocal acknowledgment of the same within 15 days from the date of this service purchase
order. If no communication is received within 15 days of receipt of Purchase Order, it will be treated that order
has been accepted in entirety.
We thank you for the interest shown by you in our project and the cooperation extended to us. We expect
to receive your continued cooperation in future also.

Thanking You,
For & on behalf of NTPC Limited.
BINCHU VASAVAN Digitally signed by BINCHU VASAVAN
Date: 2024.02.09 18:58:10 +05'30'

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Enclosures :

Registered Office: NTPC Bhawan, Core-7, Scope Complex, Institutional Area, Lodhi Road, New Delhi-110003
Phone No. -(011)24360100, Fax No. -(011)24361018. Website: www.ntpc.co.in
PO No. : 4000322200 Page No. 2 / 10

(Bill of Quantity)
Name of Work: Maintenance Contract for Laser Particle Counter (CML-2) for
NTPC Nabinagar

SI No. Code Description Unit Quantity Net Price Amount Long

Text
Delivery/Invoicing Address:
1086 Nabinagar STPS
NPGC-Shivanpur Bihar Aurangabad
Bihar
824303
India
08924-243032/243525
08924-243590/243092
Invoicing to be done on
GST No. : 10AAACN0255D2ZC

10 AMC OF PARTICLE COUNTER AU 1.000 77,004.00 77,004.00

Tax: IN:Integrated GST-ND @ 18.00 % Extra

10 .10 CHLIN00GN009 LAB INSTT (<>) AMC NO 4 17,919.3000 71,677.20 YES

10 .20 Amount Linked to Safety LOT 5,326.800 1.0000 5,326.80
TOTAL OF BOQ PART : 00010 INR 77004.00
------------------------------------- ------------------------------------------------
Amount 77004.00
Other Charges 0.00
------------------------------------- ------------------------------------------------
Net Amount on BOQ PART : 00010 INR 77004.00
20 PRIMARY CALIBRATION AU 1.000 65,366.00 65,366.00
Tax: IN:Integrated GST-ND @ 18.00 % Extra

20 .10 ELLIN58GN102 LAB INSTT (CALIBRATION KIT) NO 2 32,683.0000 65,366.00 YES

Calibration
TOTAL OF BOQ PART : 00020 INR 65366.00
------------------------------------- ------------------------------------------------
Amount 65366.00
Other Charges 0.00
------------------------------------- ------------------------------------------------
Net Amount on BOQ PART : 00020 INR 65366.00
30 SECONDARY CALIBRATION IN UK AU 1.000 123,970.00 123,970.00
Tax: IN:Integrated GST-ND @ 18.00 % Extra

30 .10 ELLIN58GN102 LAB INSTT (CALIBRATION KIT) NO 1 123,970.0000 123,970.00 YES

Calibration
TOTAL OF BOQ PART : 00030 INR 123970.00
------------------------------------- ------------------------------------------------
Amount 123970.00
Other Charges 0.00
------------------------------------- ------------------------------------------------
Net Amount on BOQ PART : 00030 INR 123970.00

Net Total Amount INR 266,340.00

Less Rebate/Amount INR 0.00

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Grand Total INR 266,340.00

INR TWO LAKH SIXTY-SIX THOUSAND THREE HUNDRED FORTY ONLY

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Terms & Conditions

------------------------------

Payment Terms
Documents to be submitted: Invoice

Invoice to be raised on delivery/invoice address against the given PO line items.

Security Deposit
Security deposit @ 10.00 % shall be deducted from running bills with a cieling of INR 26640.00 INR.

Liquidated Damages
@ 0.50 % per week or part there of for the portion of works executed beyond the agreed completion date
subject to a maximum of 5.00 % PO value.

Special Instruction

1. Taxes & Duties : GST Extra as applicable; Present rate is 18%

2. Contract Period : Twenty-Four (24) Months from the start of contract.
3. Contract Extension: The Contract may be extended for a period upto Three (3) Months
4. Price Basis : FIRM price basis throughout the contract period.
5. Payment Term : RA Bill
6. Percentage of Amount Linked to Safety Aspects : 2% of the Contract Price. Mentioned rates for items
10.10, 20.10 & 30.10 are 98% of the quoted rates and 2% of the total contract value is kept in item 10.20.
7. Engineer in Charge : HOD (Chemistry) / Authorized Representative
8. Quantity Variation: Deviation in quantity shall be as applicable for Non Overhauling Contract as per GCC.
9. Defect liability Period : One (1) Months.
10. Security Deposit: 10% of the Contract Value
11. Liquidated Damage: 0.5% of value of incomplete work per week subject to a maximum of 5% of total
contract value.
12. Third-Party Liability - NIL
13. Accommodation: In the scope of Agency
14. Conveyance/Journey Charges: In the scope of Agency
15. All the enclosure of the tender enquiry & subsequent clarifications/deviation taken shall be integral part of
the Purchase order.
16. Signing of Agreement: Agency shall enter into a formal agreement with NTPC. Contract Agreement will be
signed between the authorized representative of the Contractor and Engineer-in- Charge (EIC) / Authorized
Representative of NTPC, on a suitable Non-judicial stamp paper within a period of 30 days from the date of this
award letter
17. For all terms & conditions other than those specified in this purchase order, Standard Contract Document -
General Conditions of Contract (GCC) - applicable for services at NTPC Stations shall prevail.
---------------------------------------------------

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Break up of Price (For Service Related Lines Only)

------------------------------------------------------------------------------

Sl No. Service Description Qty. UOM Rate Premium Discount Addl Net Value
Code Discount Rate
10 .10 CHLIN00G LAB INSTT (<>) 4 NO 17,919.30 0.00 0.00 0.00 17,919.30 71,677.20
N009 AMC 00
10 .20 Amount Linked to 5,326.800 LOT 1.00 0.00 0.00 0.00 1.0000 5,326.80
Safety
20 .10 ELLIN58G LAB INSTT 2 NO 32,683.00 0.00 0.00 0.00 32,683.00 65,366.00
N102 (CALIBRATION 00
KIT) Calibration
30 .10 ELLIN58G LAB INSTT 1 NO 123,970.00 0.00 0.00 0.00 123,970.0 123,970.00
N102 (CALIBRATION 000
KIT) Calibration

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SCOPE OF WORK
--------------------------------

00010 : AMC OF PARTICLE COUNTER

Package Name: Two (2) Year Maintenance Contract for Laser Particle Counter (CML-2) for NTPC Nabinagar

A. SCOPE OF WORK :
1. AMC contract covers servicing and calibration of 01 no of CML-2 Laser particle counter.
2. Ensuring trouble free operation of the instruments by necessary cleaning, servicing, repair, maintenance
and replacement of all faulty components and preventive maintenance of all components and accessories
throughout the contract period.
3. The party shall ensure 04 no. of AMC visits during the period of contract period. There must be a single
visit in every SIX-month interval or as per instruction of EIC.
4. On event of breakdown the party must attend the instrument within 10 days after getting a breakdown call
via e-mail/phone/fax etc, which shall be included in the AMC. There can be 02 Nos Breakdown visit in the two
year.
5. For Line Item 20: (Primary Calibration): Vendor has to take responsibility for transportation of the
Equipment for the primary calibration at Bangalore. Also vendor shall take responsibility of the Instrument during
that period. After calibration, the equipment and calibration certificate is to be provided at NSTPS site.
6. For Line Item 30: (Secondary Calibration): Line Item 30 will be utilized whenever primary calibration will be
failed & secondary calibration at UK is required. Vendor has to take responsibility for transportation of the
Equipment for the secondary calibration at UK. Also vendor shall take responsibility of the Instrument during that
period. After calibration, the equipment and calibration certificate is to be provided at NSTPS site.
7. The contract covers only Four nos. of successful / satisfactory PM visits and 02 Nos breakdown visits, if
any by the service engineer within the stipulated period of twenty-four months.
8. Repair / Maintenance shall be carried out by the service engineer at his own risk. There will be no liability
on the part of NTPC for any accident or personal injury caused during the course of undertaking the job.
9. This is a purely a service contract and the job cost is service charge for equipments only. Cost of spares
and consumables shall be charged extra, which shall be in the scope of NTPC.
10. All tools and tackles, necessary circuit diagrams and detailed technical literature required for the servicing
are to be supplied / brought along with the service engineer to the site.

B. SPECIAL TERMS & CONDITIONS

1. Contract Period - Twenty-Four (24) Months from the start of contract.
2. Contract Extension - Contract may be extended for a period upto Three (3) Months on same Terms and
Conditions of the Contract. Engineer-In-Charge (EIC) reserves the right to foreclose the Contract before
completion of extended time period.
3. Rates shall remain firm during the period of contract.
4. Defect liability Period: 01 month.
5. Liquidated Damage - As per GCC (0.5% of value of incomplete work per week subject to a maximum of
5% of total contract value)
6. Security Deposit - As per GCC (10% of the Contract Value)
7. The contract liability does not cover any FORCE MAJOR like fire, theft, power spike, flood, lightning,
earthquake etc.
8. Safety Clause: All safety precautions are to be strictly complied with Personnel protective equipments like
safety Helmets, Goggles, Safety shoes, Aprons, Nose musk , necessary hand gloves are to be provided by the
vender to the service engineer during execution of job and obey the necessary safety rules and guidelines during
the work.
9. Percentage of Amount Linked to Safety Aspects - 2% of the Contract Value
10. Third-Party Liability Policy: NIL
11. Signing of Agreement shall be applicable.
12. ALL OTHER TERMS & CONDITIONS AS PER GCC.

00020 : PRIMARY CALIBRATION

Package Name: Two (2) Year Maintenance Contract for Laser Particle Counter (CML-2) for NTPC Nabinagar

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SoW as mentioned for Item No. 10.10

00030 : SECONDARY CALIBRATION IN UK
Package Name: Two (2) Year Maintenance Contract for Laser Particle Counter (CML-2) for NTPC Nabinagar

SoW as mentioned for Item No. 10.10

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SERVICE SPECIFICATIONS
-----------------------------------------------

10 .10 - CHLIN00GN009 (LAB INSTT (<>) AMC)

As per SOW

20 .10 - ELLIN58GN102 (LAB INSTT (CALIBRATION KIT) Calibration)

As Per SOW

30 .10 - ELLIN58GN102 (LAB INSTT (CALIBRATION KIT) Calibration)

As Per SOW

Prepared By:
BINCHU VASAVAN

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List of Documents
----------------------------

Please note that below documents are needed to be provided along with Invoice.

S.No. Document Description

1 Invoice

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NTPC VENDOR PAYMENT PORTAL & PAYMENT PROCEDURE

1.For all the cases where payment documents are to be directly submitted to NTPC (excluding Payment
through Bank cases), the Invoice and supporting document(s) as required in the Purchase Order have to be
Digitally Signed with class II or III digital signature and uploaded in the &gv_cocd& Vendor Payment Portal
https://pradip.ntpc.co.in/VendorFinal/Login.jsp.

In such cases, there will be no requirement of physical copy of invoice & documents except for Lorry Receipts
(LRs)/ Delivery Challan, which are normally sent along with the material/ transporter. Bank Guarantees to be sent in
original wherever applicable.

2.From 01.01.2020, NTPC will accept only digitally signed Invoice & supporting documents from Vendors for
direct payment cases. Submission of documents in physical form shall not be accepted by NTPC unless
otherwise asked for in the PO.
For such cases of physical submission, Vendors are required to send complete set of documents including invoice
etc. addressed to the "Invoice Receipt Center" of the Delivery/ Invoicing Address as mentioned in the Purchase
Order Annexure 1/ BOQ Sheet.

While submitting the Invoice/ Bills & related documents in physical form, Vendors are required to mention the
following details on the top of the envelope:
a. Invoice/Bill reference No.
b. NTPC PO No./ Package no.
c. NTPC Vendor Code asper PO

In addition to above, vendors are requested to mention their correspondence E-mail & Mobile No.in the Covering
Letter, through which invoice processing related information/clarification request may be sent.

3.Vendors can track / monitor the status of payments from the Vendor payment portal. Help documents are
available in the portal. Vendors are requested to make full use of the Vendor Payment Portal.

4.For payment cases through bank, all original documents are to be submitted in bank as per terms of PO.

Alternate Mode of Payment for Micro Small & Medium Enterprises (MSMEs):

Trade Receivables Discounting System (TReDS) is a regulatory framework put in place by the Reserve Bank of
India under the Payment and Settlement Systems Act 2007 (PSS Act) to facilitate the financing of trade receivables
(invoices) of MSMEs through invoice financing by multiple financiers.

The Reserve Bank of India has granted approval to Mynd Solutions Pvt Limited, A.TREDS Ltd and Receivables
Exchange of India Ltd (RXIL) to set up and operate TReDS platforms. The Respective TReDS platforms names of
the above-mentioned entities are M1xchange, Invoicemart and TREDS.

Currently NTPC Limited is transacting with M1xchange and RXIL TReDS platforms.
MSME Vendors may choose the TReDS platforms as an alternate payment mechanism.

For queries/ details, the vendor may directly contact M1xchange or RXIL at:-

M1XCHANGE:- RXIL:-
URL: https:\\m1xchange.com URL: https:\\www.rxil.in/Home/Index
Toll free No.: 1800-103-7261 Phone: 022-40771424, 40771426
Toll free No.: 1800 1038 311

Vendor must ensure the delivery of material and service before uploading invoices at TReDS portal for discounting.
After uploading invoices on TReDS portal, vendor has to upload invoices on NTPC payment portal in case of
Non-GeM contract and in case of GeM Contract invoices shall be uploaded on GeM portal, immediately . All
relevant documents required for processing of payments as per P.O/Contract terms and conditions shall be made
available by the Vendor along with the invoice.