NTPC Limited

( A Government of India Enterprise )

SSC - Hydro and DBF(Fbd)
Village- Mujedi, PO - Nimka
Faridabad
Haryana- 121004, India
Telephone No. : 0129 2404154 Fax No. : 0129 2401835

Service Purchase Order

CIN No. : L40101DL1975GOI007966

Purchase Order No. : 4600057745-035-1015 Date : ( version : 2 Date : 04.04.2020 )

13.09.2019

To Vendor Code : 1053207

UTILITY POWERTECH LTD
PO NABARUN
NTPC FARAKKA
NABARUN
West Bengal
India - 742236
Tel: 003485-252161
Fax: 00
E-Mail : UPLFARAKKA@REDIFFMAIL.COM

Subject: : Assistance in Maintenance of Electrical Installation & operation of DG set at

Township of
NTPC Rammam under PSOMA for a period of 1 Year.

Version 2 is being issued to add Tax for Line Item No.20

NIT NO. : 6000869961 Dated

Your Offer No. : Your commitment letter ref. No.UPL/FKK/CS/2019 dated: 26.08.2019
Your Reference : Your commitment letter ref. No.UPL/FKK/CS/2019 dated: 26.08.2019
Our Reference : Assignment Letter Ref: SSC/C&M/UPL/RC-06/19-20 Dated: 01.06.2019

Dear Sir,
This has reference to our above mentioned NIT, Your offer and subsequent discussions. We are
pleased to accept your offer opened on and confirm having awarded on you the work of Assistance in
Maintenance of Electrical Installation & operation of DG set at Township of NTPC Rammam under PSOMA
for a period of 1 Year. Version 2 is being issued to add Tax for Line Item No.20 of total value INR
1,308,596.80 (Rupee THIRTEEN LAKH EIGHT THOUSAND FIVE HUNDRED NINETY-SIX POINT EIGHTY
ONLY) mentioned in the scope of works, special terms & conditions, Bill of quantities etc.
The duration of the service period shall be from 15.09.2019 to 14.09.2020. Though the duration of
contract shall remain same, the actual date of commencement of the contract shall be as per the direction of
EIC. HOD (EED) - Rammam shall be EIC for this work.
This service purchase order along with its annexure is being issued to you in duplicate .We request you
to return the duplicate copy of this service purchase order, duly signed on each page by your authorised
signatory in token of your unequivocal acknowledgment of the same within 15 days from the date of this
service purchase order. If no communication is received within 15 days of receipt of Purchase Order, it will
be treated that order has been accepted in entirety.
We thank you for the interest shown by you in our project and the cooperation extended to us. We
expect to receive your continued cooperation in future also.

Thanking You,
For & on behalf of NTPC Limited.

Registered Office: NTPC Bhawan, Core-7, Scope Complex, Institutional Area, Lodhi Road, New Delhi-110003
Phone No. -(011)24360100, Fax No. -(011)24361018. Website: www.ntpc.co.in
PO No. : 4600057745 Page No. 2 / 11

Manager (C&M)

Enclosures :
PO No. : 4600057745 Page No. 3 / 11

(Bill of Quantity)
Name of Work: Assistance in Maintenance of Electrical Installation &
operation of DG set at Township of
NTPC Rammam under PSOMA for a period of 1 Year.

Version 2 is being issued to add Tax for Line Item No.20

SI No. Code Description Unit Quantity Net Price Amount Long

Text
Delivery/Invoicing Address:
1A51 Rammam Hydro Power Project.
DIST DARJEELING west bengal WB
West Bengal
734201
India
0129 2404154
0129 2401835
Invoicing to be done on
GST No. : 19AAACN0255D1ZV

10 ASSISTANCE IN ELECTRICAL AU 1.000 1,252,654.20 1,252,654.20

MAINTENANCE SER
Tax: IN:Central GST-ND @ 9.00 % Extra
IN: StateGST-ND @ 9.00 %

10 .10 Assist in ElectMaint(Skilled/highly skil D 731 776.0000 567,256.00 YES

10 .20 Assist in Elect Maint (Semi-skilled) D 731 644.0000 470,764.00 YES
10 .30 Assist for exigencies (highly skilled) D 50 910.0000 45,500.00 YES
10 .40 Assist for exigencies (skilled) D 50 776.0000 38,800.00 YES
10 .50 Assist for exigencies (semi-skilled) D 50 644.0000 32,200.00 YES
TOTAL OF BOQ PART : 00010 INR 1154520.00
Profit / Overhead Margin 98134.20
------------------------------------- ------------------------------------------------
Amount 1252654.20
Other Charges 0.00
------------------------------------- ------------------------------------------------
Net Amount on BOQ PART : 00010 INR 1252654.20
20 Reimbursements AU 1.000 55,942.60 55,942.60
Tax: IN:Central GST-ND @ 9.00 % Extra
IN: StateGST-ND @ 9.00 %

20 .10 Tools & Tackles, Ladder, Torch, etc. LPS 12,000 1.0000 12,000.00
20 .20 Consumable materials like cloth,PVC LPS 17,000 1.0000 17,000.00 YES
tape
20 .30 Register, Log book, Job card etc. LPS 8,000 1.0000 8,000.00 YES
20 .40 Safety PPEs LPS 14,560 1.0000 14,560.00 YES
TOTAL OF BOQ PART : 00020 INR 51560.00
Profit / Overhead Margin 4382.60
------------------------------------- ------------------------------------------------
Amount 55942.60
Other Charges 0.00
------------------------------------- ------------------------------------------------

Manager (C&M)
PO No. : 4600057745 Page No. 4 / 11

Net Amount on BOQ PART : INR 55942.60

00020

Net Total Amount INR 1,308,596.80

Less Rebate/Amount INR 0.00
Grand Total INR 1,308,596.80
INR THIRTEEN LAKH EIGHT THOUSAND FIVE HUNDRED NINETY-SIX AND EIGHTY PAISA ONLY

Manager (C&M)
PO No. : 4600057745 Page No. 5 / 11

Terms & Conditions

------------------------------

Payment Terms
Monthly bill shall be submitted by M/s UPL for the work/services rendered the preceding month and shall be
paid within 10 days of submission of bills complete in all respect after certification of the Engg-in-Charge on
submission of following: -
a) Original Bill,
b) Attendance sheet duly signed by UPL in charge,
c) Wage Sheet in FORM XVII,
d) Proof of all statutory provisions like PF, ESIC etc. along with
list of staff deployed.
e) Copy of bank statement of respective beneficiary account duly
verified by UPL
f) GST extra, as applicable, to be paid by NTPC,However the present
rate is 18%.
All payment made during the contract shall be on account payment only. The final payment will be made on
completion of the job and fulfilment by M/s UPL on all its liabilities under the contract.

Payment Mode
Through EFT

Invoice to be raised on delivery/invoice address against the given PO line items.

Special Instruction
01. UPL Profit of 8.5% has been added, the value is shown as profit margin in the Purchase
Order.

02. Unless exempted by the Income Tax Officer, Income Tax shall be deducted from all your
running account bills as per the Income Tax Act, 1961 and its applicable amendments.

03. Revision in Minimum Wages as per scope of work.

04. Applicable GST tax will be paid extra, including on the increase in amount.

05. The Engineer in charge for this work shall be HOD (EED)- Rammam. The Engineer#in#Charge
will act in all matters pertaining to this contract on behalf of NTPC.

06. The other terms and conditions shall be as per Power Station Maintenance Agreement with
UPL dated 15.10.2015.

Manager (C&M)
PO No. : 4600057745 Page No. 6 / 11

Break up of Price (For Service Related Lines Only)

------------------------------------------------------------------------------

Sl No. Service Description Qty. UOM Rate Premium Discount Addl Net Value
Code Discount Rate
10 .10 Assist in 731 D 776.00 0.00 0.00 0.00 776.000 567,256.00
ElectMaint(Skilled/ 0
highly skil
10 .20 Assist in Elect 731 D 644.00 0.00 0.00 0.00 644.000 470,764.00
Maint 0
(Semi-skilled)
10 .30 Assist for 50 D 910.00 0.00 0.00 0.00 910.000 45,500.00
exigencies (highly 0
skilled)
10 .40 Assist for 50 D 776.00 0.00 0.00 0.00 776.000 38,800.00
exigencies (skilled) 0
10 .50 Assist for 50 D 644.00 0.00 0.00 0.00 644.000 32,200.00
exigencies 0
(semi-skilled)
20 .10 Tools & Tackles, 12,000 LPS 1.00 0.00 0.00 0.00 1.0000 12,000.00
Ladder, Torch, etc.
20 .20 Consumable 17,000 LPS 1.00 0.00 0.00 0.00 1.0000 17,000.00
materials like
cloth,PVC tape
20 .30 Register, Log 8,000 LPS 1.00 0.00 0.00 0.00 1.0000 8,000.00
book, Job card etc.
20 .40 Safety PPEs 14,560 LPS 1.00 0.00 0.00 0.00 1.0000 14,560.00

Manager (C&M)
PO No. : 4600057745 Page No. 7 / 11

SCOPE OF WORK
--------------------------------

00010 : ASSISTANCE IN ELECTRICAL MAINTENANCE SER

(A) SCOPE OF WORK

1. The scope of work includes following works at NTPC Rammam :

i. Operation, Service & Maintenance of all electrical installations of NTPC Rammam HPP.
ii. Attending to all type of electrical defects as per requirement and direction of EIC or his representative.
iii. Operation & periodic condition monitoring of DG sets and/or all other electrical installation/s as per
instruction of EIC.
iv. Assistance in inspection work of different Electrical contract package under execution.
v. Any other miscellaneous electrical works as and when required as per requirement and direction of EIC or
his representative.

2. Qualification of Resources:
i. The highly skilled resource shall have minimum Qualification of
- Completed Diploma course in Electrical trade with minimum 2 years of work experience in Electrical field
or
- Completed ITI (Industrial Training Institutes) course in Electrician with minimum 5 years of work experience
in Electrical field

ii. The skilled resource shall have minimum Qualifications of :

- Completed ITI (Industrial Training Institutes) with minimum 2 years of work experience in Electrical field or
- Completed Vocational Training course in Electrician trade with minimum 5 years of work experience in
Electrical field.

iii. The Semi-skilled resource shall have minimum 1 year of work experience in electrical field with basic
knowledge of electrical field.

Before starting of the work, and during executing of contract , all relevant supporting documents are to be
submitted to EIC for verification. In case of not meeting qualification / experience, EIC will be empowered to
#
i. Downgrade the level of any resource and according rate will be changed.
ii. Denied acceptance of service from any unsuitable resources.

3. Indicative tools to be arranged by the Contractor as per Instruction of the EIC on reimbursement basis,
which will be the property of NTPC. The proper maintenance of given articles for uses will be the
responsibility of contractor.

Following indicative tools are required to maintained at site by contractor. Other minor tools and equipment,
if required in work, even though not mentioned in this list will be arranged by contractor.

i. D # Spanner Set / ring Set / Box Spanner - 1 set each (6 mm to 32 mm)

ii. Nose Pliers / cutters of all types & sizes - 2 sets
iii. Hammer - 2 nos.
iv. Screw driver of all sizes - 3 complete sets
v. Circlip plier inner & outer - 2 sets
vi. Hacksaw frame & blade - 2 big & 1 small size
vii. Torch/ emergency lights - 2 nos.
viii. Portable discharge rods - 1no.
ix. Allen key set - 1no.
x. Measuring tape of 30 meter - 1no
xi. Electrician tool bag - 1 no.
xii. Manila rope/Nylon rope (1/2"dia) - 50 mtrs
xiii. Combination plier - 1 no.

Manager (C&M)
PO No. : 4600057745 Page No. 8 / 11

xiv. Screw drivers of star type with sleeves - 1no. of each size
xv. Slide wrench (150 mm) - 1no.
xvi. Slide wrench (250 mm) - 1no.
xvii. Test lamp made out of 2 Nos. 40 watts GLS Lamps - 2 nos.
xviii. Extension board ( with 5A-2nos,15A -2no with 3core 20mtr.cable) - 2set
xix. Drill machine with complete bits set -1 no.

4. Safety: It shall be the Contractor#s responsibility to provide experienced resources suitable for electrical
works. The contractor shall also provide all required Personal Protective Equipments (PPEs) to the resources
of this contract.

In the event of the contractor not providing the same by the date specified in the contract or as per
instructions of EIC, it may be provided by NTPC at Contractor#s risk and cost and the cost will be recovered
at penal rate from his running bills.

(B) SPECIAL CONDITIONS OF CONTRACT:

i. The eligible contractor should possess valid electrical contractor's licence. A copy of the same shall be
furnished along with the offer.

ii. The contract is being awarded on job contract basis for NTPC Rammam HPP. However NTPC reserves the
right to receive the same services at any premises of NTPC Limited, without any extra cost.

iii. Observance of all statutory laws including labour laws and safety is within the scope of the agency.

iv. Price Verification Clause w.r.t minimum wage and other related statutory payments related to deployed
contract workers will be applicable. Reimbursement / Recovery of actual amount will be made in case of any
upward / downward revision in the applicable minimum wage in the central sphere & related statutory
payments.

v. The agency will be responsible for payment of minimum wage and other statutory payments as notified
by the appropriate Government from time to time to their staff within 07th of every month through bank
account only.

vi. Period of contract: Period of contract shall be for 12 months. The period will be extendable for further
period of 06 months with consent of Contractor at same Rate and terms and condition or date of award of
regular contract, whichever is earlier.

vii. Defect liability period will be Nil months from the date of completion of job.

viii. Normally, the resources shall be deployed by the agency at NTPC Township of Rammam HPP. However,
as per requirement these resources shall be engaged for attending electrical works at NTPC Barrage Site,
Surge Shaft, or any other NTPC project site as and when required.
Transportation to NTPC Rammam Barrage site & surge shaft premises for attending electrical works job shall
be provided by NTPC free of cost.

ix. No persons other than contractors authorized representative shall be allowed to enter NTPC Premises.
After introduction, the agency will abide by the process of CLIMS.

x. NTPC reserves the right to repeat order or ask to provide the service at any other location of the project
area at the same rate, terms and conditions during the currency of the contract.

xi. The contractor will be responsible to deploy additional workforce, if required, as per instruction of EIC,
and the reimbursement will be made as per applicable minimum wage with other statutory payment.

xii. NTPC reserves the right to instruct for replacement of any service provider, if suitable services are not
delivered.

xiii. The contractor will ensure that none of their staff is engaged in any unlawful activities or any other
activity subversive of NTPC interest failing which suitable action may be taken against the contractor as per

Manager (C&M)
PO No. : 4600057745 Page No. 9 / 11

discretion of EIC. All the deployed manpower should be well behaved and polite in nature and should have
high level of integrity. The contractor will have to submit police verification report of his entire deployed
workforce within one month of receipt of PO.

xiv. NTPC also reserves the right to get the work done at contractors risk and cost from any other agency in
case the contractor is not able to mobilize and execute the work as directed by officer-in-charge in a
reasonable time.

xv. The contractor will be responsible to arrange for attendance of their staff.

xvi. It will be the responsibility of the contractor to deploy substitutes to ensure uninterrupted service as per
the BOQ. Pro-rata deduction per person per day on non-availability of service will be made out of the
monthly running bill @ 1.5 (one point five) time of applicable daily rate.

xvii. NTPC reserves the right to short close the contract or any part thereof with 1 months notice. In such
case pro-rata payment will be made as per BOQ.

xviii. Monthly bill shall be submitted by the contractor immediately after expiry of each month in triplicate for
verification of EIC for the work executed by the contractor in the preceding month along with invoice, proof
of bank transfer of wage and other statutory payments to resource persons, attendance record of resource
persons, proof of statutory compliances, WCA insurance, GST etc. and documents/proof against claim for
re-imbursement items. Reimbursement will be made against as per actual tax invoice along with copy of
control register after verification of EIC.

Manager (C&M)
PO No. : 4600057745 Page No. 10 / 11

SERVICE SPECIFICATIONS
-----------------------------------------------

10 .10 - Assist in ElectMaint(Skilled/highly skil

Assistance in Electrical Maintenance, Servicing, Operation of NTPC Rammam Through Electricians

10 .20 - Assist in Elect Maint (Semi-skilled)

Assistance in Electrical Maintenance, Servicing, Operation of NTPC Rammam Through Multi Tasking
Assistants to Electrician

10 .30 - Assist for exigencies (highly skilled)

Assistance through highly skilled resources during exigencies

10 .40 - Assist for exigencies (skilled)

Assistance through skilled resources during exigencies

10 .50 - Assist for exigencies (semi-skilled)

Assistance through semi skilled resources during exigencies

20 .20 - Consumable materials like cloth,PVC tape

Consumable materials like cleaning cloth, washing powder, PVC tape, battery water, petroleum jelly , etc.

20 .30 - Register, Log book, Job card etc.

Office Expenditure Register, Log book, Job card & Miscellaneous expenditure

20 .40 - Safety PPEs

Safety PPEs: Safey helmets, Safety Shoes, Safety belt, Safety Jackets, Safety goggles, etc.

Prepared By:
NITYANANDA HAZRA

Manager (C&M)
 Page No. 11 / 11

NTPC VENDOR PAYMENT PORTAL & PAYMENT PROCEDURE

1.For all the cases where payment documents are to be directly submitted to NTPC (excluding Payment
through Bank cases), the Invoice and supporting document(s) as required in the Purchase Order have to be
Digitally Signed with class II or III digital signature and uploaded in the NTPC Vendor Payment Portal
https://pradip.ntpc.co.in/VendorFinal/Login.jsp.

In such cases, there will be no requirement of physical copy of invoice & documents except for Lorry Receipts
(LRs)/ Delivery Challan, which are normally sent along with the material/ transporter. Bank Guarantees to be
sent in original wherever applicable.

2.From 15.5.2020, NTPC will accept only digitally signed Invoice & supporting documents from Vendors for
direct payment cases. Submission of documents in physical form shall not be accepted by NTPC unless
otherwise asked for in the PO.
For such cases of physical submission, Vendors are required to send complete set of documents including
invoice etc. addressed to the "Invoice Receipt Center" of the Delivery/ Invoicing Address as mentioned in the
Purchase Order Annexure 1/ BOQ Sheet.

While submitting the Invoice/ Bills & related documents in physical form, Vendors are required to mention the
following details on the top of the envelope:
a. Invoice/Bill reference No.
b. NTPC PO No./ Package no.
c. NTPC Vendor Code asper PO

In addition to above, vendors are requested to mention their correspondence E-mail & Mobile No.in the
Covering Letter, through which invoice processing related information/clarification request may be sent.

3.Vendors can track / monitor the status of payments from the Vendor payment portal. Help documents are
available in the portal. Vendors are requested to make full use of the Vendor Payment Portal.

4. A toll-free helpline (1800 102 5970, operating times 9am to 6 pm to Mon to Sat except Holidays) is also
available for help on digital invoice uploading & payment tracking.

5. For payment cases through bank, all original documents are to be submitted in bank as per terms of PO.