HOspital Order

SAINT FRANCIS DOCTORS’ MEDICAL AND DIAGNOSTIC FACILITY
Masterson Avenue, Upper Canitoan, Cagayan de Oro City, 9000

Emergency Room: 09171437001 | Ambulance: 09171478001 | Information: 09171837001
Email address: saintfrancis.admn@gmail.com
HOSPITAL ORDER NO. HESU 001

Series of 2023
“AN HOSPITAL ORDER CREATING THE HOSPITAL EPIDEMIOLOGY AND

SURVEILLANCE UNIT OF THE CITY OF CAGAYAN DE ORO, MISAMIS ORIENTAL,
INTEGRATING SUPPORT GROUPS AND, PROVIDING ITS COMPOSITION AND
DEFINING ITS DUTIES AND FUNCTIONS”
WHEREAS, Article II, Section 15 of the 1987 Constitution mandates that State shall
protect and promote the right to health of the people and instill consciousness among
them.
WHEREAS, in order to strengthen health system and monitoring of diseases within

States, the World Health Organization under the revised International Health
Regulations (IHR) of 2005 requires all member States to strengthen the core capacities
for disease surveillance and response to avert occurrence and international spread of
diseases and other public health.
WHEREAS, to comply with the International Health Regulations and to protect the
people from public health threats through the efficient and effective disease surveillance
of notifiable diseases including emerging and re-emerging infectious diseases, disease
for elimination and eradication, epidemics and health concerns, the Republic of the
Philippines enacts Republic Act 11332 or otherwise known as, “The Mandatory
Reporting of Notifiable Diseases and Health Events of Public Health Concern Act”;
WHEREAS, Section 8 of Republic Act of 11332 mandates the establishment of

Epidemiology and Surveillance Units shall be in coordination with Department of Health;
WHEREAS, Republic Act 11223 or other known as, “Universal Health Care Act”,
Chapter IV, Section 17, ( b ) emphasized accurate, sensitive, and timely epidemiologic
surveillance systems;
WHEREAS, it is essential for the hospital to create an Epidemiology Surveillance Unit to

provide consultancy assistance to the Chief of Hospital, thus, prompting disease
surveillance and epidemiologic response, and essential health care services to the
constituents and concerned agencies;
NOW, THEREFORE I, DR. DURES FE E. TAGAYUNA, President of SAINT FRANCIS

DOCTORS’ MEDICAL AND DIAGNOSTIC FACILITY, do hereby order the creation
Hospital Epidemiology Surveillance Unit (HESU), integrating support groups, providing
its composition and defining its duties and functions.
Section 1. Composition.
Epidemiology and Surveillance Unit Head:
DR. ARLEEN A. OBSIOMA

CHAIRMAN, HESU
Disease Surveillance Officer:
JOHN TROY C. GAMIL, RN

Infection Control Nurse
Members:
1. Olive Gay Tumulak, RN
2. Maria Reyna Fuentes – Admin
3. Lady Puyod, RN – NSD
4. Nikki Vanessa Mendez, RPh – Pharmacy
5. Maria Gabriel Amper, RRT – Radiology
6. Mary Veronique Karagdag, RMT – Laboratory
7. John Paul Polestico – IT
Section 2. General Duties and Functions. The Hospital Epidemiology Surveillance

Unit shall perform the following duties and functions:
1. Implement appropriate epidemic control measures based on DOH standards;

2. Operate and maintain a computer based data storage and analysis as much
as possible;
3. Establish, operate, and maintain a Hospital Epidemic Preparedness and
Response Plan
4. Identify and coordinate other sources of additional human and material
resources for managing epidemic;
5. Investigate, monitor, assess and report any or all causes of epidemic;
6. Report all available essential information immediately to the next higher level;
7. Capture and verify all reported notifiable diseases and health event of public
health concern;
8. Provide timely, accurate, and reliable epidemiologic information to appropriate
agencies;
9. Conduct disease surveillance and response activities;
10. Facilitate the submission of Weekly and Immediate Notifiable Disease
Surveillance Reports from public and private hospitals; and
11. Do all other surveillance and epidemiologic functions.
Section 3. Specific Duties and Functions.
1. Epidemiology and Surveillance Unit Head

a. Oversee the overall epidemiologic and surveillance activities within the
area of responsibility;
b. Provide directives to ESU staff;
c. Notify the next higher level case/s of disease/syndrome/event classified as
“immediate notification”, suspect epidemics, and clustering of cases within
24 hours of detection.
d. Prepare protocols, guidelines, preparedness, response and financial plan
for diseases surveillance and outbreak;
e. Review and approved disease surveillance and outbreak response report;
f. Provide disease surveillance and investigation feedback to local chief
executives and council members if necessary;
g. Participate in workshops, seminars, training, scientific meetings and other
surveillance-related activities;
h. Participate in the conduct of surveillance and epidemiologic investigation
conducted by Municipal/City/Provincial/Regional Epidemiology
Surveillance Unit or Epidemiology Bureau (EB).
i. Initiate meetings among ESU staff or among different LGU offices and
stakeholders in relation to clustering of cases, outbreaks or epidemics.
2. Disease Surveillance Officer (DSO)
a. Notify the next higher level case/s of disease/syndrome/event classified as

“immediate notification” and clustering of cases within 24 hours of
detection.
b. Notify HESU Head or the next higher level of suspect epidemics within 24
hours of detection and perform preliminary investigation;
c. Conduct preliminary investigation of suspect epidemics in their respective
areas;
d. Assist in epidemic investigation conducted by
Municipal/City/Provincial/Regional Epidemiology Surveillance Unit or
Epidemiology Bureau (EB).
e. Perform proper collection, storage, handling and transport of specimen to
the next higher level;
f. Record in the Weekly Notifiable Disease Report (WNDR) all cases of
notifiable diseases admitted in the hospital/clinic or seen in the
community;
g. Submit PIDSR/ESR report forms to the next higher level. Retain a copy of
PIDSR forms and perform regular basic data analysis (time, place, and
person);
h. Prepare and disseminate weekly/monthly disease surveillance reports;
i. Participate in workshops, seminars, training, scientific meetings and other
j. Provide instructions and disease surveillance task to ESU members;
a. Manage logistics needed in the surveillance operations at their level.
3. Members
a. Participate in the conduct preliminary investigation of suspect epidemics in
their respective areas;
b. Perform proper collection, storage, handling and transport of specimen to
the next higher level;
a. Record in the Weekly Notifiable Disease Report (WNDR) all cases of
notifiable diseases admitted in the hospital/clinic or seen in the
community;
b. Submit PIDSR report forms to the next higher level as ordered by ESU
Head or DSO. Retain a copy of PIDSR forms and perform regular basic
data analysis (time, place, and person);
c. Assist in the preparation and dissemination of weekly/monthly disease

surveillance reports;
d. Participate in workshops, seminars, training, scientific meetings and other
e. Provide instructions and disease surveillance task to ESU members;
f. Perform other epidemiology and surveillance related tasks as order by
ESU Head or DSC.
Section 4. Effectivity. This Hospital Order shall take effect immediately upon the
signing of hereof.
Issued this 22nd of May, 2023 at Saint Francis Doctors Medical and Diagnostic Facility,
Cagayan de Oro City, Misamis Oriental.
DR. DURES FE E. TAGAYUNA

President
Saint Francis Doctors’ Medial and Diagnostic Facility
B. ORGANIZATIONAL STRUCTURE OF HESU

Saint Francis Doctors’ Medical and Diagnostic Facility
Hospital Epidemiology Surveillance Unit (HESU)
Organizational Chart
DR. ARLEEN A. OBSIOMA

HESU Head
JOHN TROY C. GAMIL, RN

Disease Surveillance Officer
OLIVE GAY TUMULAK, RN

PIDSR Report Point Person
MARIA REYNA JAN NIKKI VANESSA MENDEZ, MARIA GABRIEL AMPER, MARY VERONIQUE
LADY PUYOD, RN
FUENTES RPh RRT KARAGDAG, RMT
NSD Support Staff
Admn. Support Staff PHARMA. Support Staff Radiology Support Staff Laboratory Support Staff
JOHN PAUL POLESTICO

Data Encoder
LIST OF TRAINED HESU STAFF

TRAININGS NAME OF STAFF YEAR
Philippine Integrated Disease August
John Troy C. Gamil, RN
Surveillance and Response 2023
Olive Gay Tumulak, RN
Maria Reyna Fuentes
Lady Puyod, RN
Basic Epidemiology Training July 2023
Nikki Vanessa Mendez, RPh
Maria Gabriel Amper, RRT
Mary Veronique Karagdag, RMT
John Paul Polestico
Specimen Collection, Storage Roy Sambas, RMT July 2023
and Handling
Olive Gay Tumulak, RN
Maria Reyna Fuentes
Lady Puyod, RN
Donning and Doffing Nikki Vanessa Mendez, RPh Jan 2022
Maria Gabriel Amper, RRT
Mary Veronique Karagdag, RMT
John Paul Polestico
Roy Sambas, RMT
HESU INVENTORY AS OF AUGUST 2023
ITEM UNIT AVAILABLE QUANTITY

Air conditioner Pc 1
Alcohol 1liter pc 7
Bond paper (A4) ream 5
Bond paper (long) ream 5
BOUFFANT PC 100
CLEAN GLOVES BOX 2 BOX
Computer set 1
Cork board pc 2
COVEL ALL MEDIUM PC 20
COVER ALL LARGE PC 20
COVER ALL SMALL PC 20
Expandable folder pc 10
FACE SHIELD PCS 10
Folder long pc 10
Folder short pc 10
GOWN PC 50
Ink set 1
KN95 BOX 2
N95 BOX 1
Paper clips box 1
Paper fastener box 1
Printer with scanner pc 1
Puncher pc 1
Ruler pc 1
SHOE COVER PC 100
STERILE GLOVES 6.5 PACK 5
STERILE GLOVES 7.5 PACK 5
STERILE GLVOES 7 PACK 5
SURGICAL MASK BOX 2
telephone pc 1
Thermometer pcs 2
Trashcan (Green, yellow and set 1
Black)
G. FLOOR PLAN AND ACTUAL IMAGE OF HESU
FLOOR PLAN
ACTUAL IMAGE

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SAINT FRANCIS DOCTORS’ MEDICAL AND DIAGNOSTIC FACILITY

Masterson Avenue, Upper Canitoan, Cagayan de Oro City, 9000

HOSPITAL ORDER NO. HESU 001

“AN HOSPITAL ORDER CREATING THE HOSPITAL EPIDEMIOLOGY AND

WHEREAS, in order to strengthen health system and monitoring of diseases within

WHEREAS, Section 8 of Republic Act of 11332 mandates the establishment of

WHEREAS, it is essential for the hospital to create an Epidemiology Surveillance Unit to

NOW, THEREFORE I, DR. DURES FE E. TAGAYUNA, President of SAINT FRANCIS

Epidemiology and Surveillance Unit Head:

DR. ARLEEN A. OBSIOMA

Disease Surveillance Officer:

JOHN TROY C. GAMIL, RN

Section 2. General Duties and Functions. The Hospital Epidemiology Surveillance

1. Implement appropriate epidemic control measures based on DOH standards;

Section 3. Specific Duties and Functions.

1. Epidemiology and Surveillance Unit Head

2. Disease Surveillance Officer (DSO)

a. Notify the next higher level case/s of disease/syndrome/event classified as

c. Assist in the preparation and dissemination of weekly/monthly disease

DR. DURES FE E. TAGAYUNA

B. ORGANIZATIONAL STRUCTURE OF HESU

DR. ARLEEN A. OBSIOMA

JOHN TROY C. GAMIL, RN

OLIVE GAY TUMULAK, RN

JOHN PAUL POLESTICO

LIST OF TRAINED HESU STAFF

HESU INVENTORY AS OF AUGUST 2023

ITEM UNIT AVAILABLE QUANTITY

G. FLOOR PLAN AND ACTUAL IMAGE OF HESU

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