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Manual Handling Process
Risk
Assessment,
Method
Inputs
Statement &
Opportunities
Process
Responsible Responsible Responsible Task Responsible RA. MS & Responsible
Site Wide Risk Specific
Person Risk & Person Assessment Person Person COSHH Person
Manual Briefing
Opportunities – Excel Handling
Template Sheet
Register
Manual handling Assessment Brief outcome of
Produce a task Are any of Notify SHEQ Team
identified as a risk Produce Task Manual Handling
specific Manual those briefed unable to review the
within the Site Wide specific Risk Assessment with Yes
Handling Risk Manual to undertake the individual
Risk & Opportunities Assessment Risk those undertaking
Assessment Handling task circumstances
Register Assessment the task
Assessment
– Word
Material
Template
Weights Divisional SHEQ
Guidance No Task
Team Specific
Manual
Review Task Handling
Specific Manual Assessment
Handling
Assessment and
individual
circumstances
Process
Responsible Person Responsible Responsible
Task
Person Completing Task Person Task Person
Specific
Specific
Manual
Manual
Monitor works to Handling Arrange applicable
Handling
ensure no significant Assessment training with L&D as Assessment Can individual
changes. If required, determined in the Implement control
Undertake works Yes control measures be
update Task Specific Task Specific measures
implemented
Manual Handling Manual Handling
Assessment Risk Assessment
No
Responsible
Person
Refer individual to
HR
Guidance
UKBU-PRO-13-31-01 Version No: 1 Published: 20/07/2021 Security Classification: Internal
UNCONTROLLED COPY IF PRINTED OR DOWNLOADED
Guidance
Process
Page 2
Manual Handling Process
No Process Step Guidance Note Who Deliverables
• From the Risk Assessment, Method Statement & Opportunities process the Site Wide Risk Register
Manual handling identified as a risk within the
1 will be completed. If Manual Handling is identified as a risk it will lead you to follow this Manual Responsible Person Site Wide Risk & Opportunities Register
Site Wide Risk & Opportunities Register
Handling Process.
• In accordance with the Risk Assessment, Method Statement & Opportunities process a task specific
risk assessment will be completed. It should outline materials and equipment to used during the task
2 Produce Task Specific Risk Assessment Responsible Person Task Specific Risk Assessment
and this might lead to a control measure being outlined to complete a Task Specific Manual Handling
Assessment.
• If the task specific risk assessment outlines a Task Specific Manual Handling Assessment is required
then a Task Specific Manual Handling Assessment should be produced.
• The Task Specific Manual Handling Assessment should be completed by a competent person who
has the training, knowledge and experience of the works and producing risk assessments.
Produce a Task Specific Manual Handling • The Task Specific Manual Handling Assessment is produced and notes that it is for people Task Specific Manual Handling
3 Responsible Person
Assessment undertaking the works who have no known health or capability issues. Assessment
• The Task Specific Manual Handling Assessment should outline the job titles of groups of workers
who the assessment applies too.
• The Task Specific Manual Handling Assessment will outline if the overall risk is low, medium or high.
It will also outline the required control measures.
• Once completed the Task Specific Manual Handling Assessment control measures should be briefed
to the relevant persons undertaking the works and the RA, MS & COSHH Briefing sheet completed.
• The Responsible Person undertaking the briefing should note that it is for people undertaking the
Brief outcome of Task Specific Manual Task Specific Manual Handling
works who have no known health or capability issues. They should ask individuals to confidentially
4 Handling Assessment with those undertaking Responsible Person Assessment
raise with themselves if any individuals have any known health or capability issues which would
the task RA, MS & COSHH Briefing Sheet
prevent them undertaking works & implementing the control measures.
• If any individual raises any known health or capability issues which would prevent them undertaking
works & implementing the control measures then follow step 5 to 9 in this process.
• If NO : follow step 10 in this process.
• If YES : The Responsible Person undertaking the briefing should note that it is for people undertaking
Are any of those briefed unable to undertake the works who have no known health or capability issues. They should ask individuals to
Task Specific Manual Handling
5 the confidentially raise with themselves if any individuals have any known health or capability issues Responsible Person
Assessment
task? which would prevent them undertaking works & implementing the control measures.
• If any individual raises any known health or capability issues which would prevent them undertaking
works & implementing the control measures then follow step 6 to 9 in this process.
• The Responsible Person should confidentially inform the Divisional SHEQ Team if any individual
Notify Divisional SHEQ Team to review the Task Specific Manual Handling
6 raises any known health or capability issues which would prevent them undertaking works & Responsible Person
individual circumstances Assessment
implementing the control measures as outlined in the Task Specific Manual Handling Assessment.
UKBU-PRO-13-31-01 Version No: 1 Published: 20/07/2021 Security Classification: Internal
UNCONTROLLED COPY IF PRINTED OR DOWNLOADED
Guidance
Process
Page 1
Manual Handling Process
No Process Step Guidance Note Who Deliverables
• The Divisional SHEQ Team should review the Task Specific Manual Handling Assessment and
control measures and also have a confidential discussion with the invididual who has raised they
have known or capability issues which could prevent them for undertaking the works and
Review Task Specific Manual Handling Task Specific Manual Handling
7 implementing control measure. The Divisional SHEQ Team member should establish what further Divisional SHEQ Team
Assessment and individual circumstances Assessment
recommendations are required. For example this could be a young or inexperienced risk
assessment could be required or a referral to Managed Occupational Health (MOH) via HR for
further guidance on medical or capability may be required.
Can individual • If YES : Follow step 10 in this process.
8 Divisional SHEQ Team
control measures be implemented • If NO : Follow step 9 in this process.
• The Responsible Person alongside the Divisional SHEQ Team member should refer the individual to
9 Refer individual to HR Responsible Person
HR if further control measures cannot be implemented.
• The Responsible Person should ensure any equipment, PPE or changes to the ways of work
outlined in the control measures in either the initial Task Specific Manual Handling Assessment or an Task Specific Manual Handling
10 Implement control measures Responsible Person
subsequent documents such as a Young & Inexperienced Risk Assessment or Managed Assessment
Occupational Health (MOH) report are implemented before work commences.
• Contact the Learning & Development Dept to arrange the relevant training as outlined in the Task
Arrange applicable training as determined in Specific Manual Handling Assessment.
11 the Task Specific Manual Handling • Green (Low) : Undertake Manual Handling e-learning Responsible Person Training
Assessment • Amber (Medium) : L&D to undertake 1 ½ hour Manual Handling Workshop
• Red (High) : L&D to undertake ½ day Manual Handling Training
• The persons undertaking the works are to ensure they complete the works in line with Task Specific
Undertake works Manual Handling Assessment and the control measures. They must not commence works or
continue with works if any equipment or PPE outlined in the control measures is unavailable.
Task Specific Manual Handling
12 Monitor works to ensure no significant • The Responsible Person should ensure ongoing monitoring of the works to ensure the control Responsible Person
Assessment
changes if required update Task Specific measures are being implemented. They should also monitor if the task, the load, the individuals
Manual Handling Assessment circumstance or the environment change and if they do they should revisit & amend the Task
Specific Manual Handling Assessment and re-brief out to the affected individuals.
UKBU-PRO-13-31-01 Version No: 1 Published: 20/07/2021 Security Classification: Internal
UNCONTROLLED COPY IF PRINTED OR DOWNLOADED
