HINDUSTAN PETROLEUM CORPORATION LIMITED

(A Government of India Enterprise)

DFR Study of Biodiesel Plants

 Table of content

Sr. No Description Page No.

1 Instructions to Bidders 3
2 Abbreviations in Tender 8
3 Special Terms & Conditions Part I 9

Annexures for uploading by Bidder

Annexure -1 Particulars of Bidders & Organisation Data

Annexure -2 Declaration regarding Blacklisting / Ban/Holiday Listing
Annexure -3 Declaration of Women and/or SC / ST Bidders
Annexure -4 Undertaking regarding correctness of Information
Annexure -5 Format for Confirmation of Terms and Conditions
Annexure - 6 Declaration regarding PAN Number
Annexure - 7 Declaration regarding Directors
Annexure- 8 Declaration of GSTIN, HSN code
Annexure- 9 Declaration on GST

Annexures for Information of Bidder

Annexure - 10 Scope of Job and SOR
Annexure - 11 HPCL Conciliation Rules,2019
Annexure – 12 BG Format
Annexure – 13 GTC WC
 Instructions to Bidders

This tender is initiated for preparation of DFR study of Bio diesel plants

The tender is issued as Two Part Bid viz., Techno Commercial bid, and Price bid.
1. The Techno commercial bid consists of Scope of Job, Special and General Terms &
Conditions, Declarations, Deviations if any etc.
2. Vendor is advised to submit their bids taking full notice of all the terms & conditions,
technical specifications etc.

i. It may be noted that response in any other form (through post, telegram, fax, telex, e-
mail, courier) shall not be accepted.

ii. All details, revisions, clarifications, corrigenda, addenda, time extensions, etc., to the
tender will be hosted only on GeM site. Bidders should regularly visit this site to keep
themselves updated.

iii. Bidder is advised to study all the bid Documents carefully and understand the
Tender/Contract Conditions, etc., before quoting. If there are any doubts, they should
get clarification in writing but this shall not be a justification for late submission of
tender or extension of opening date. Tender should be strictly in accordance with Terms
& Conditions
iv. The offer from the tenderer should be strictly in accordance with Terms & Conditions of
the tender

v. All the enclosed Tender documents along with the covering letter will form part of the
tender.

vi. It shall be understood that every endeavor has been made to avoid errors which can
materially affect the basis of the tender and the successful Tenderer shall take upon
himself and provide for risk of any error which may subsequently be discovered and
shall make no subsequent claim on account thereof.

vii. For bidding, it is suggested that bidders should not wait for last date/ tender due date for
their bid preparation as several documents are to be uploaded in the offer and prices
are to be entered on screen for all items. There is a facility to keep the bid ready in the
system for final submission, however bidders are requested to keep sufficient time
margin with them for modifications, connectivity issues etc.

3. Techno Commercial Bid

The techno commercial bid shall include the following –
a. Attachments/ Annexures 1to 9 only as sought thru the e-tender duly filled in, signed
& stamped needs to be uploaded as per requirement.
b. Copies of Tax Registrations
c. Copies of Registration Certificate under NSIC, MSE etc.
 d. Declarations – Blacklisting / Holiday listing, Particulars of Tenderer, PAN No. etc as
given in the list of annexures earlier.
e. Particulars of Bidder & Organization details in Annexure 1
f. Bidders have to ensure that Rates/Prices are not mentioned anywhere in Techno
Commercial bid, failing which the bid is liable to be rejected

4. Price Bid
a. The prices are to be offered only in the price bid document of e-tender against the
tendered quantity.
b. Price bid shall not contain anything else other than the rates. No terms and conditions
or exception / deviation are permitted in price bid.
5. All communication regarding the tender including queries, if any, and submission of bids
shall be done electronically through the GeM portal
6. HPCL shall not be responsible for any delays whatsoever in receiving as well as submitting
on- line offers, including connectivity issues.
7. Bidders are not allowed to mention any quotes in any other parts of the bid.
8. The bidder shall be fully responsible for the payment of any and all taxes, duties, rates,
cess, levies and statutory payments payable under all or any of the statutes etc. as per
clause 7d of General Terms & Conditions of the tender.
9. Please note that queries related to scope, tender specifications, terms & conditions etc.
should be submitted on–line only The reply of queries sent by bidders/ messages issued
by HPCL pertaining to tender shall be available on GeM portal. HPCL, at its sole discretion,
may not entertain the queries sent by post/ fax/ e-mail or through any other mode of
communication.
10. The Bid document is not transferable.
11. The Corporation reserves the right to reject any and / or every tender without assigning
any reason whatsoever and / or place order on any tenderer and their decision in this
regard will be final. No disputes could be raised by any tenderer(s) whose tender has been
rejected.
12. Purchase Preference: Central Public Sector Enterprises / SSI units registered with
NSIC/MSME (certified copy required) shall be extended purchase preference, if any as per
government guidelines in force from time to time.
13. Black List/Ban/Holiday List
i. Bids received from parties who have been banned/blacklisted / put on holiday list
or parties in respect of whom the action for blacklisting and holiday listing has been
initiated by HPCL/any Government/ Quasi Government Agencies or PSUs, shall not
be considered for either evaluation or for award of work.
ii. The bidder should give a written declaration, in Annexure- 2 indicating that they
are not on holiday list/banned/blacklisted as on due date of this tender.
14. Address of tender floating department:
DGM –Procurement , CPO WZ
6th Floor, Priyadarshini Building,
Eastern Express Highway
Sion – East, Mumbai 400 022

15. Earnest Money Deposit (EMD): NIL

 16. Grievance Redressal Mechanism:
Hindustan Petroleum Corporation Limited (HPCL) has developed a ‘Grievance Redressal
Mechanism’ to deal with references/grievance if any that are received from parties who
participated/intend to participate in the Corporation Tenders. The details of the same
are available on our website www.hindustanpetroleum.com

17. Subcontracting prohibited:

If a contractor submits his bid, qualifies and does not get the contract because of his being
not the lowest, he will be prohibited from working as a subcontractor for the contractor
who is executing the contract.

18. Acceptance of the Offer by the Corporation:

a. Incomplete or conditional submissions, and those with deviations/ subjective or
counter conditions/ quantity restrictions or those not accompanied by the requisite
documents shall be liable to be rejected and no further correspondence/ enquiries on
this issue by the tenderer shall be entertained.
b. Any Terms and Conditions attached / printed overleaf of the Tenderer's offer will not
be binding on HPCL.
c. The Corporation is not bound to accept the lowest offer and reserve the right to reject
any and / or every tender without assigning any reason whatsoever and / or place
order on one or more tenderers in the manner considered appropriate by the
Corporation. Corporation also reserves the right to reject any Un-workable offer.

19. Purchase Preference:

a. Central Public Sector Enterprises / SSI units registered with NSIC/MSME (certified
copy required) shall be extended purchase preference as per government guidelines
in force from time to time.
b. Purchase preference as applicable would be given to Central Public Sector
Enterprises / MSE registered vendor as per directives of Government of India, in
vogue from time to time. Tenderers may have to attend the concerned office of the
Corporation for negotiations / clarifications if required at their own cost, in respect
of their quotations without any commitment from the Corporation.
20. All the terms and conditions of this tender are required to be accepted by bidders and no
counter conditions will be entertained.
21. Any bid that does not meet the requirement in the Techno-commercial bid is liable for
rejection without further notice.
22. HPCL reserves the right to accept/ reject any or all of the bids at their sole discretion
without assigning any reason.
23. HPCL reserves the right to extend the tender due date.
24. HPCL is not responsible for any delay in submission of bids by the vendor.

25. Corrigenda/Addenda:
i. At any time prior to the bid due date, HPCL may, for any reason, whether at its own
initiative or in response to a clarification requested by a prospective Bidder, modify
this Bid Document.
 ii. The modifications, amendments, clarifications, corrigenda, addenda, time extensions,
etc. to this tender will be hosted only on the GeM website Bidders should regularly
visit this website to keep themselves updated.
iii. Bidder shall be responsible to ensure that the bid submitted has taken into consideration
all the corrigenda published as above.

26. Extension of Due date:

In order to afford prospective Bidders reasonable time in which to take the amendment
into account in preparing their bids, HPCL may, at its discretion, also extend the bid due
date.
27. HPCL reserves the right to make any changes in the terms and conditions without any
intimation.
28. HPCL reserves the right to reject any or all bids received incomplete.
29. The vendors should have acquired clearance from all statutory authorities as applicable.
30. HPCL reserves the right to reveal the contents of the bid documents submitted by the bidder
/ tenderer during the process of opening of witness bid as per prevailing policy of the
corporation.

31. Inspection by HPCL or HPCL Authorized Third Party Inspection Agency

i. HPCL may engage third party for inspection of materials/Finished good and vendor
to provide all necessary assistance for carrying out the inspection in his premises.

32. Order of Precedence:

i. The Special Terms & Conditions and the Technical Specification of the tender shall
always supersede the General Terms & Conditions of the tender for the related
terms/clauses.
ii. and Special Terms & Conditions shall supersede instructions to tenderers, particular
clauses of General Terms & Conditions or clauses stated elsewhere

33. Miscellaneous
a. HPCL reserves the right to accept any tender in whole or in part or reject any or all
tenders without assigning any reason. Decision of HPCL in this regard shall be final
and binding on the bidder.
b. HPCL shall follow Purchase Preference / Price Preference as per prevailing guidelines
of Government of India
c. This Tender is not transferable. All enclosed tender documents along with the
Annexures / Attachments will form part of the tender.
d. The prices quoted by the Tenderer shall be firm during the validity period of the bid
and Tenderer agrees to keep the bid alive and valid during the said period. In case the
tenderer revokes or cancels the tender or varies any of terms of the tender without
the Consent of the Owner, in writing, the Tenderer forfeits the right to the refund of
the Earnest Money paid along with the tender.
e. Payment of bills shall be tendered to the contractor in electronic mode (e-payment)
through any of the designated banks. The contractor will comply by furnishing full
particulars of Bank Account (mandate) to which the payments will be routed.
Corporation reserves the right to make payment in any alternate mode also.
 f. Tenders received after the stipulated date and time for receipt of the tenders, due to
any reason will not be considered.
g. Courts in the city of Mumbai alone shall have Jurisdiction to entertain any application
or other proceedings in respect of anything arising under this tender either before or
after or during the finalization of the tender.
h. Corporation reserves the right to take action as deemed fit which is inclusive of
placing the tenderer under suspension / holiday for a period as decided by the
Corporation, in case of withdrawal of offer at any stage, non - acceptance of LOA / PO
or non - execution of order or any other breach of tender terms and conditions.
i. In case of any dispute in the interpretation of the terms and conditions of the tender,
the decision of the Corporation shall be final and binding.

34. Other:
a. Tenderer should ensure that they submit their offer before the due date & time of
tender.
b. An offer may not be considered, if HPCL is unable to evaluate the same for want of
any information.
 Abbreviations used in this Tender

No. Abbreviation Meaning

1 PO Purchase Order
2 LOA Letter of Acceptance
3 PAN Permanent Account Number
4 EMD Earnest Money Deposit
5 BG Bank Guarantee
6 CPBG Composite Performance Bank Guarantee
7 SD Security Deposit
8 MSE Micro & Small Enterprises
9 GST Goods & Services Tax
11 DD Demand Draft
12 GTC General Terms and Conditions
13 SBI State Bank Of India
14 PLR Prime Lending Rate
 Special Terms & Conditions Part I

The Special terms and conditions shall always supersedes the General Terms and
conditions of the tender for the related terms/clauses

This tender envisages feedstock survey and Detailed Feasibility Report for setting up of Bio
Diesel Plants in the states of Telangana, Andhra Pradesh and Gujarat

1. Scope of job and SOR is provided in Annexure 10

2. Completion Period
1) CDD shall be 4 months from the date of written advice by HPCL to take up any DFR
preparation.
2) The start date will be the date of written advice by HPCL

3. Rate Validity
Rates are valid for a period of six months from the date of tender / extended due date of the
tender and shall be extended with mutual consent.

4. Payment terms
The Contract Price shall become payable by HPCL in accordance with the following provisions
of this Article.
1) 15% after submitting the raw material survey report
2) 50% after submission of draft DFR report and preliminary presentation/discussions.
3) 35% after submission of final DFR report.
4) Basis the raw material survey outcome or otherwise, if in case HPCL decides not to proceed
with DFR preparation for any location payment will be restricted to feedstock survey part.
In such case no other claim shall be entertained
5) Payment will be made within 30 days of receipt of duly certified bills, along with Invoice
and supporting documents to Integrated Financial Services, Hindustan Petroleum Corp Ltd
6) This Section shall supersede the section 7.a. in General terms and conditions of contract
for consultancy services.
5. Disbursement office Address
Integrated Financial Services,
2nd Floor, Priyadarshini Office,
Eastern Express Highway, Sion.
Mumbai-400022.
6. Contact person for technical queries:
Mr Midhun Unnikrishnan
Sr Mgr-Projects, Biofuels & Renewables
(9925045886)

Ashwani Kumar (Contact no:7666383418)

GM Bio-Fuel Projects,
 Bio-Fuel and Renewables SBU,
First Floor, C Wing, Priyadarshini Building,
Sion, Mumbai - 400022
Kind Attn: &

7. Contact Person for Commercial Clarifications

i. Ms Madhu Jasrai – DGM- Procurement, CPO WZ
Phone 9810751542:, Email: madhukap@hpcl.in
ii. Ms. Sunita R Parab, Sr Manager – Procurement, CPO
(9869278344), sunitarp@hpcl.in

8. Firm Price :
Rates quoted shall remain firm till the completion of job.
9. IMPortant note for bidders for submission of quote
A. Bidder should quote total cost of complete job (inclusive of 18%GST) against the line item
provided for submitting quote.
Line Item Description Quantity UoM Cost of complete
item job Delivered
No amount (inclusive
of GST) Rs.
1 DFR and Feedstock survey 1 Lump sum

B. Bidder should upload line item wise price break up of quoted amount as per format given
below

Price Break up of quoted gross total amounmt

A B C=AXB
Item Item description Qty UoM Basic unit Delivered Delivered
no. rate Unit rate Amount
1 DFR & Feedstock survey for 1 Lump Sum
Telangana
2 DFR & Feedstock survey for 1 Lump Sum
Andhra Pradesh
3 DFR & Feedstock survey for 1 Lump Sum
Gujarat
Gross Total Amount C

10. Deviations:
The bidders are required to submit offers strictly as per the terms and
conditions/specifications given in the Bidding Document and not to stipulate any deviations.
a. Offers received from bidders, stipulating deviations to any of the following clauses, will
not be considered for priced bid evaluation:
i. Earnest Money Deposit, Security Deposit & Retention Money.
ii. Suspension & Termination
iii. Price Reduction Clause
iv. Force Majeure
v. Scope of work
 vi. Arbitration
vii. Firm Prices
viii. Delivery Period
b. However, HPCL reserves the right to give opportunity to bidder for withdrawal of
deviation to the above clauses. In case, bidders refuse to withdraw the deviation
against above clauses, the offers shall be liable for rejection without any further
correspondence with them.
c. Deviation sought if any, by the bidder should be submitted through the Deviation Form
of the Technical Bid of this tender. Any deviation not mentioned in this Deviation Form
provided in Technical Bid shall not be considered and such tenders will be evaluated
considering only the deviations, if any, mentioned in the Deviation Form.
d. Loading Factor for Deviations:
Following method will be followed for evaluation of Lowest Bidder (L1) for deviations
raised by any Bidder against payment terms provided these deviations are not
withdrawn during Technical Evaluation stage:
If bidders raise deviation against payment terms, interest for early payment i.e. SBI
PLR + 1 % will be loaded against the quoted rate to arrive at lowest bidder. SBI PLR at
the prevailing rate at the time of tender due date will be considered.

11. Evaluation of Bids:

i. Only those offers that qualify in the Techno-commercial bid evaluation will be taken
up for evaluation of Price Bids.
ii. Evaluation will be carried out on gross delivered cost, on the basis of overall lowest
offer.
iii. Evaluation will be carried out considering the GSTN registration status of the bidder
as under:
a. Registered Vendors: The tax liability will be borne by the vendor and the same
shall be considered for the purpose of evaluating the bid.
b. Unregistered vendors: The tax liability will be borne by HPCL under reverse
charge and the same shall be loaded for the purpose of evaluating the bid.
c. Vendors under composition scheme: The rate is considered to be inclusive of
all taxes and no separate tax shall be billed to HPCL and the bid shall be
accordingly evaluated.
d. For this purpose vendor should give status whether Registered, Unregistered or
Composition Scheme.
iv. In case of different rates of GST quoted by the vendors, Corporation reserves the
right to query on the same and adopt the correct classification and GST rate as
considered correct by the Corporation. The decision of Corporation in this regard
will be final and binding on the vendor.
v. For imports, all relevant costs/taxes (as mentioned elsewhere in the tender
documents) will be included for the purpose of evaluation.
12. Reverse Auction:
Reverse Auction shall not be carried out for the tender.

13. Unsolicited/conditional discounts if offered by any party will not be considered and
offer of party offering such unsolicited discounts are liable to be rejected.
14. Taxes & Duties:
a) Bidders to provide GSTIN number, HSN/SAC Code of the Material/Services being
supplied and the applicable GST rates separately in the space provided for the same.

b) The Vendor accepts full and exclusive liability for the payment of any and all applicable
taxes (CGST, SGST, IGST, UTGST), levies and statutory payments payable under all or any
of the prevailing Central/State statues.

c) The Vendor shall comply with all the provisions of the GST Act / Rules / requirements
like providing of tax invoices, payment of taxes to the authorities within the due dates,
filing of returns within the due dates etc. to enable HPCL to take Input Tax Credit.

In case of imports, vendor shall provide import documents and invoice fulfilling the
requirement of Customs Act and Rules. Vendor will be fully responsible for complying
with the Customs provisions to enable HPCL to take Input Tax Credit.

In case, HPCL is not able to take Input Tax Credit due to any
noncompliance/default/negligence of the seller of goods / service provider, the same
shall be recovered from the pending bills/dues (including PBG etc.).

Vendor shall be responsible to indemnify the Corporation for any loss, direct or implied,
accrued to the Corporation on account of supplier/service provider failure to discharge
his statutory liabilities like paying taxes on time, filing appropriate returns within the
prescribed time etc.

d) Every invoice of the vendor shall contain invoice number, date, GSTIN number and
HSN/SAC code (Harmonized system of Nomenclature/service accounting code) for the
items being supplied or services being provided along with tax rate.

e) The Vendor shall mention their registration status (Registered / Composition /

Unregistered) on the bill/invoice. In case there is change in the Registration status of the
vendor during the execution of the contract the same should be advised immediately.
Due to change in the Registration status from Composition to Registered vendor etc.
Corporation will not be liable for any additional tax payments.

f) GST (CGST/SGST/IGST/UTGST) as applicable shall be reimbursed for the

supplies/services.

g) Corporation will be liable to pay only those taxes and levies as indicated by vendor at
the time of Price Bid submission/as agreed subsequently (prior to opening of priced
bids).

h) Any tax, levies or any other form of statutory levies or cost as on closing date of the
tender will be treated as included in Priced bid. Taxes, Duties, and Levies not indicated
by vendor in the unpriced Bid, but payable, shall be to Vendor’s account.
 i) New taxes / change in tax rates / levies imposed by the Indian/State Governments
through Gazette notification after the date of submission of last Price Bid but prior to
Contractual Delivery Date, the Corporation shall reimburse/ adjust the increase/
decrease in taxes on satisfactory supporting documents being provided by the vendor.

j) In case goods are not supplied/services not provided within the scheduled delivery
period, then the increase in the statutory levies, if any, shall be on vendor’s account.

15. Anti-Profiteering Clause

GST Act. anti-profiteering provisions mandates that any reduction in tax rates or
benefits of input tax credits be passed on to the consumer by way of commensurate
reduction in prices. Vendors to take note of the same and pass such benefits while
quoting their price.

16. GSTIN Number

States where the supplies/services are required are given in the price schedule. GSTIN
details of HPCL for these states can be taken from our website
www.hindustanpetroleum.com.
Vendor is required to provide the GSTIN number of state from where supplies will be
made to each of the HPCL delivery locations.

In case any changes are warranted during the execution of the contract with regard to
change in state where delivery is required or change in the supply location of vendor,
the same will be made with mutual consent.

17. Security Deposit :

Successful bidder will have to furnish a security deposit of two percent (2%) of the
total contract value in the form of DD/ Bank Guarantee (BG) to Mr Pothuru Purushotham
Naidu, Asst Mgr-Project, Bio Fuels in favour of Hindustan Petroleum Corp Ltd, within 15
days from the date of intimation of acceptance of their tender, failing which HPCL shall:-
(a) if the bidder has commenced the work/supplies, deduct the same from the first and
subsequent Running Account Bill(s) of the Bidder/ Contractor and (b) if the bidder does
not commence the work/supplies, cancel the Contract and forfeit the EMD.
Security deposit shall be refunded upon completion of the works in all respects. The
same shall not carry any interest.

18. Retention Money

a) 5% of the total value of the Running Account and Final Bill will be deducted and retained
by the HPCL as retention money on account of any damage/defect liability that may arise
for the period covered under the Defect Liability Period clause of the Contract free of
interest. Any damage or defect that may arise or lie undiscovered at the time of issue of
completion certificate connected in any way with the equipment or materials supplied
by Contractor / Consultant or in workmanship shall be rectified or replaced by the
Contractor / Consultant at his own expense failing which the HPCL shall be entitled to
 rectify the said damage/defect from the retention money. Any excess of expenditure
incurred by the HPCL on account of damage or defect shall be payable by the Contractor
/ Consultant. The decision of the HPCL in this behalf shall not be liable to be questioned
but shall be final and binding on the Contractor / Consultant.

b) Thus, deduction towards retention money is applicable only in case of job/works

contracts (civil, mechanical, electrical, maintenance etc.) where any damage or defect
may arise in future (i.e. within 12 months from the date of completion of job) or lie
undiscovered at the time of issue of completion certificate.

c) The retention money is not applicable, if the Contractor / Consultant provides

Performance Bank Guarantee (PBG) for 5% of the Job / contract value.

19. Composite Performance Bank Guarantee (CPBG):

Composite PBG (CPBG) of value towards Performance Bank Guarantee inclusive of
Security Deposit shall be accepted (in lieu of deduction of retention money of 5% from
each bill); such composite PBG shall be valid up to a period of 3 months beyond the
expiry of defect liability period. CPBG to be given to Mr Pothuru Purushotham Naidu,
Asst Mgr-Project, Bio Fuels &Renewables , (mobile no. 8984466192)

CPBG is payable in the form of an A/C Payee Demand Draft / BG drawn on any scheduled
Bank (other than Co-operative Bank), in favour of HPCL, payable at Mumbai. In the case
of BG, bidder should submit SFMS report from BG issuing bank

20. Defect Liability Period:

Supplies shall be fully guaranteed against any poor workmanship / inferior design or
quality etc. for a period of 12 months from the date of Commissioning. During this
period, seller will arrange to repair / replace any defective part free of cost or replace
complete set, if required. In case of delay in commissioning on Party's part, Defect
Liability Period shall be extended by the period of Such Delay. All the services shall
be provided free of cost in the Defect Liability Period. Transportation of equipment if
any for any modification or changes will be on vendors account.
Comprehensive Maintenance of the installed system till the defect liability
period: The vendor shall provide comprehensive maintenance of installed system
for the period

21. Usage of TReDS Platform by MSE Vendors

The Government has introduced Trade Receivable e-Discounting System (TReDS) which
is a platform approved by the Reserve Bank of India specially for Micro, Small and
Medium Enterprises (MSMEs) to ease and facilitate constraints faced by them in
obtaining adequate working capital finance, particularly in terms of their ability to
convert their trade receivables into liquid funds.
To facilitate the same, HPCL has been registered as Buyer with all three RBI recognized
TReDS platform provider as below:
 Invoice Mart (A.TREDS Ltd)
  M1 Exchange (Mynd Solutions)
 RXIL (Receivables Exchange of India Ltd)

All MSME vendors with UDYAM REGISTRATION CERTIFICATE (UDYAM) are

MANDATORILY required to get themselves registered with any one or all of the
aforesaid TReDS platforms upon receipt of LOI or PO. In case of any vendor is not
updated as MSE in HPCL System, same needs to be updated through valid UDYAM to
enable TReDS on boarding .

HPCL has also enabled TReDS discounting option in HPCL System for ease of process
during payments post PO placement.

22. Acceptance of the Offer by the Corporation:

i. Incomplete or conditional submissions, and those with deviations/ subjective or
counter conditions/ quantity restrictions or those not accompanied by the
requisite documents shall be liable to be rejected and no further
correspondence/ enquiries on this issue by the tenderer shall be entertained.
ii. Any Terms and Conditions attached / printed overleaf of the Tenderer's offer will not
be binding on HPCL.
iii. The Corporation is not bound to accept the lowest offer and reserve the right to reject
any and / or every tender without assigning any reason whatsoever and / or place
order on one or more tenderers in the manner considered appropriate by the
Corporation. Corporation also reserves the right to reject any Un-workable offer.
iv. Purchase preference as applicable would be given to Central Public Sector Enterprises
/ MSE registered vendor as per directives of Government of India, in vogue from time
to time. Tenderers may have to attend the concerned office of the Corporation for
negotiations / clarifications if required at their own cost, in respect of their quotations
without any commitment from the Corporation

23. Submission of Bids

Bids are required to be submitted in 2 parts- Techno Commercial and Priced Bid

a) Techno Commercial Bid

i. The techno commercial bid shall include the following –
Attachments/ Annexures 1 to 10 only as sought through the e-tender duly filled in,
signed & stamped needs to be uploaded as per requirement. Non submission of
Annexures 1 to 10 will render bid liable for rejection.
ii. Copies of Tax Registrations.
iii. Copies of Registration Certificate under NSIC, MSE etc.
iv. Declarations – Delisting, Particulars of Tenderer for PAN No.
v. Price Bid format for Taxes duly filled
Bidders have to ensure that Rates/Prices are not mentioned anywhere in Techno Commercial
bid, failing which the bid is liable to be rejected.
 b) Submission of Price Bid
i. The prices are to be offered only in the price bid document of e-tender against the
Tendered quantity.
ii. It is mandatory to quote for all lines of the Schedule
iii. Price bid shall not contain anything else other than the rates. No terms and
conditions or exception / deviation are permitted in price bid.

24. Miscellaneous
i. HPCL reserves the right to accept any tender in whole or in part or reject any or all
tenders without assigning any reason. Decision of HPCL in this regard shall be final and
binding on the bidder.
ii. HPCL shall follow / Price Preference as per prevailing guidelines of Government of India.
iii. The Special Terms & Conditions and the Technical Specification of the tender shall
always supersede the General Terms & Conditions of the tender for the related
terms/clauses. In case of contradictions between various sections of the tender
document, the Work Description shall supersede Technical Specification and Special
Terms & Conditions shall supersede instructions to bidders, particular clauses of
General Terms & Conditions or clauses stated elsewhere.
iv. This Tender is not transferable. All enclosed tender documents along with the
Annexures / Attachments will form part of the tender.
v. Payment of bills shall be tendered to the contractor in electronic mode (e-payment)
through any of the designated banks. The contractor will comply by furnishing full
particulars of Bank Account (mandate) to which the payments will be routed.
Corporation reserves the right to make payment in any alternate mode also.
vi. A vendor who wishes to submit a bank guarantee (BG) towards Earnest money Deposit
(EMD)/Security Deposit (SD)/Composite Performance Bank Guarantee
(CPBG)/Advances/ towards any other requirement of the tender, is required to ensure
that
a. The issuing bank is on SFMS platform
b. BG contains following details:
1. Beneficiary’s bank Name: ICICI Bank
2. ISFC Code: ICIC0000393.
3. HPCL’s Customer ID: 508902133WE
c The BG is forwarded with SFMS Delivery report
vii. Tenders received after the stipulated date and time for receipt of the tenders, due to any
reason will not be considered.
viii. Courts in the city of Mumbai alone shall have Jurisdiction to entertain any application or
other proceedings in respect of anything arising under this tender either before or after
or during the finalization of the tender.
ix. Corporation reserves the right to take action as deemed fit which is inclusive of placing
the tenderer under suspension / holiday for a period as decided by the Corporation , in
case of withdrawal of offer at any stage , non - acceptance of LOA / PO or non - execution
of order or any other breach of tender terms and conditions.
In case of any dispute in the interpretation of the terms and conditions of the tender,
the decision of the Corporation shall be final and binding.