PROJECT CHARTER

<MAA TAKAFUL NSURANCE SYSTEM (MTS)>

PSEUDO SOLUTION CORP
JALAN DUKU PUTRA 1/7
PERSIMPANGAN SEGARAMAT SIH,
85000, SELANGOR



11/10/11





















Table of Content

EXECUTVE SUMMARY ........................................................................................................ 2
PROJECT PURPOSE/JUSTFCATON ..................................... Error! Bookmark not defined.
Business Need/Case .................................................................................................... 4
Business Objectives ..................................................................................................... 5
PROJECT DESCRPTON ...................................................... Error! Bookmark not defined.
Project Objectives and Success Criteria ....................................................................... 5
Requirements ............................................................................................................... 5
Constraints ................................................................................................................... 6
Assumptions ................................................................. Error! Bookmark not defined.
Preliminary Scope Statement ....................................................................................... 6
RSKS ............................................................................... Error! Bookmark not defined.
PROJECT DELVERABLES .................................................................................................... 7
SUMMARY MLESTONE SCHEDULE ....................................................................................... 8
SUMMARY BUDGET ............................................................ Error! Bookmark not defined.
PROJECT APPROVAL REQUREMENTS ................................................................................ 11
PROJECT MANAGER ........................................................... Error! Bookmark not defined.
AUTHORZATON ................................................................. Error! Bookmark not defined.

Executive Summary
e are creating a desktop-based insurance application which is named as
MAA Takaful nsurance System. e found out that the current system that they
use have a lot of weaknesses. They are using traditional filing system where we
think this system is not efficient enough to be used since the amount of
insurance agents and clients are increasing each day.
Our client has requested a desktop-based system not web-based system. t is
because the client complained that a web-based system always have problems
with the server when they are 50 agents to use the system simultaneously.
Because of that, the company revert back to the traditional filing system.
Considering the budget as the main constrain for the company, we propose a
database system which is similar to the traditional filing system by replacing the
manual method into a semi-automatic method using a desktop based system.
ith this solution, the database can be copied into a thumb drive and can be
opened in other company in the event of there is breakdown for the main
computer that operate the system.


Project Purpose / Justification

Business Need/Case

The MAA Takaful nsurance System has been created to replace the manual
method into a semi-automatic method using a desktop based system. ith this
solution, the database can be copied into a thumb drive and can be opened in
other company in the event of there is breakdown for the main computer that
operate the system. t will increase organizational T security in order to prevent
further customer information damages resulting from manually system. The
costs associated with the successful design and implementation of these
application measures will be recovered as a result of the anticipated reduction in
information damages.

Next, the system implements security feature where the agent will have to
login into the system before they can use the system. For agents who do not
have the login D, they can register for a new D by clicking the "ADD AGENT
button.

After logging in into the system, the agent can add new applicants using the
system. The agent can also edit the applicant details, and delete the applicants.
To delete and edit the agent details, the task can only be done by administrator
of the system.

The system will produce report which list out the agents, applicants,
applicants by months and applicants by year. The report will be produced in .pdf
format which ease the process of sending the report through email. The system
will automatically send the details of the applicant to applicant's email for
applicant's reference.




Business Objectives

The business objectives for this project are in direct support of our corporate
strategic plan to improve T security and reduce costs associated with loss and
waste.
Design and test a new website application within the next 60 days
Complete implementation the new web application within the next 90 days

O To serve clients with the very good services.
O To solve all the problems occurred in the previous system.

Project Description

The MTS project will provide increased security to the company's T infrastructure
and, more specifically, to the company intranet. The MTS project will utilize
improved technology in the form of security hardware and software in order to
prevent external breaches of the company intranet. All hardware and software will
be integrated into the company's current T platforms in order to establish increased
security while allowing all systems and processes to continue without interruption.

Project Objectives and Success Criteria


The objectives which mutually support the milestones and deliverables for this
project have been identified. n order to achieve success on the MTS project, the
following objectives must be met within the designated time and budget allocations:
Develop security solution methodology to present to the project sponsor within
the next 20 days
Complete list of required hardware/software which meets budget allocation within
the next 25 days
Create a simulated solution in the T lab using all purchased hardware and
software to test the solution within the next 60 days
Achieve a simulated solution which allows no security breaches and complete
testing within the next 90 days
mplement the solution across the organization within the next 120 days


Requirements

This project must meet the following list of requirements in order to achieve success.
The solution must be tested in the T lab prior to deployment
Solution must be implemented without disruption to operations


Constraints

The following constraints pertain to the MTS project:

All security hardware and software must be compatible with our current T
platforms
All hardware and software must be purchased in accordance with the allocated
budget and timeline
Two T specialists and one software specialist will be provided as resources for
this project

Assumptions

The following are a list of assumptions. Upon agreement and signature of this
document, all parties acknowledge that these assumptions are true and correct:

This project has the full support of the project sponsor, stakeholders, and all
departments
The purpose of this project will be communicated throughout the company prior
to deployment
The T manager will provide additional resources if necessary.

PreIiminary Scope Statement

The MTS project will include the design, testing, and delivery of an improved system
throughout the organization. All personnel, hardware, and software resources will be
managed by the project team. All project work will be independent of daily and
ongoing operations and all required testing will be done in the T laboratory. All
project funding will be managed by the project manager up to and including the
allocated amounts in this document. Any additional funding requires approval from
the project sponsor. This project will conclude when the final report is submitted
within 30 days after the security solution is tested and deployed throughout the
organization, all technical documentation is complete and distributed to the
appropriate personnel, and a list of future enhancements considerations is complete
and submitted to the project sponsor.











Risks

InternaI
Project team leave in the middle of the project can lead to a big problem. The team
will have to find a new team member and the new member needs to take some time
to understand the whole project before the work is continued.

No eIectricity
f there is no electricity, it is impossible to apply this system because a computer
needed to run the application. n addition, laptop's battery's life is short, only 1-2
hours and the battery need to be recharged.

No internet connection
As the system is a web-based system, internet connection is compulsory. f there is
no internet connection, the system cannot be used.

Server down
f too many users access the system, the server might crash. At the meantime, some
part of the application might not be working. A fragment of time will be needed in
order to restore the server.

Database crash
As there are so many data is stored in the database, user might face a big problem if
the database crash. The data might lose and backups are needed to restore the
database back.


Project DeIiverabIes

The following deliverables must be met upon the successful completion of the MTS
project. Any changes to these deliverables must be approved by the project
sponsor. Among the deliverables that will be submitted are:

Recommendation list for future security considerations
Prototype of the System

Summary MiIestone ScheduIe

The project Summary Milestone Schedule is presented below. As requirements are
more clearly defined this schedule may be modified. Any changes will be
communicated through project status meetings by the project manager.

Summary MiIestone ScheduIe - List key project miIestones reIative to
project start.
Project MiIestone Target Date
(mm/dd/yyyy)
O Project Start 12/09/2011
O Complete Solution Design 26/9/2011
O Acquire Hardware and Software 30/9/2011
O Complete Solution Simulation with New
Hardware/Software
30/10/2011
O Complete Solution Simulation and Testing 10/11/2011
O Deploy Solution 26/11/2011
O Project Complete 12/12/2011


Summary Budget

NO TEM PRCE(RM)

1



COMPUTER
DELL nspiron 15R
ntel Core i5-2430M processor
2.40 GHz with Turbo Boost up to 3.00
GHz
4GB 1 DMM (4GB x1) DDR3
1333Mhz
500GB 7200RPM SATA Hard Drive
15.6" (39.6cm) HD LED True-Life
(1366x768)
ntel HD Graphics 3000
Dell ireless 1702 802.11b/g/n with
Bluetooth v3.0


RM 2199 x 3 units
= RM 6597














nternet connection
TM Unifi 5 mbps


RM 149 x 3 months

= RM 447

2


PRNTER
Canon
HP Laserjet P1102


NK PRNTER (per month)
HP CE285A

Server
HP Proliant ML150 G6 Server




RM 375


RM 200 x 3 months
= RM 600



RM4599
4


STATONERY (per month)
A4 Paper

Receipt


RM 15 x 3

RM 10 x 3

5

SOFTARE
Microsoft Office 2010 Professional
Adobe Master Collection CS5.5
Oracle 10g
Microsoft Project Professional 2010


RM 929
RM 1650
RM 345
RM 1547

6

Salary
Project Manager
System Analyst
System Designer
Software Engineer
Programmer (2 person)


3 x RM 4000
3 x RM 2800
3 x RM 2800
3 x RM 2500
3 x RM 2600

Project ApprovaI Requirements

Success of the MTS project will be determined when a fully tested MAA Takaful
nsurance System (MTS) solution, and all technical documentation, is fully deployed
throughout the company within the time and cost constraints indicated in this charter.
Additionally, this measure of success must include a recommendation list for future
enhancement of the project as we fully anticipate the necessity of this solution to
evolve in order to prevent future problems. Success will be determined by the Project
Sponsor, Mr. Azhar, who will also authorize completion of the project.







7 ndirect cost
Backup ,maintanence and etc
RM 20000
TOTAL RM 81264 .00
Project Manager

Mr Mohd Azizi bin Mohd Zolhesham is named Project Manager for the duration of
the MAT Project. Mr. Azizi's responsibility is to manage all project tasks,
scheduling, and communication regarding the MA project. His team, consisting of a
software engineer, a system analyst and a system designer will be matrix support
from the T department. Mr. Azizi will coordinate all resource requirements through
the system analyst, Miss Farhana. Mr. Azizi is authorized to approve all budget
expenditures up to, and including, the allocated budget amounts. Any additional
funding must be requested through the Project Sponsor, Mr. Azhar from Azhar
Takaful Group. Mr. Azizi will provide weekly updates to the Project Sponsor.


Authorization

Approved by the Project Sponsor:


____________________________________ Date: ________________
<Project Sponsor>
<Project Sponsor Title>