1OB DESCRIPTION TEMPLATE

O Job Title
O ,8ed ,t (:8ine88 Unit, Section - iI ,55lic,ble)
O !o8ition re5ort8 to (Line M,n,er title, loc,tion, ,nd F:nction,l M,n,er, loc,tion iI
m,trix m,n,ement 8tr:ct:re)
O Job !:r5o8e S:mm,ry (ide,lly one 8entence)
O ey Re85on8ibilitie8 ,nd Acco:nt,bilitie8, (or 'D:tie8'. 8-15 n:mbered 5oint8)
O Dimen8ion8TerritorySco5eSc,le indic,tor8 (the ,re,8 to which re85on8ibilitie8 extend
,nd the 8c,le oI re85on8ibilitie8 - 8t,II, c:8tomer8, territory, 5rod:ct8, eq:i5ment,
5remi8e8, etc)
O D,te ,nd other relev,nt intern,l reIerence8

















Job de8cri5tion ex,m5le 1:
Job De8cri5tion - SN! Co Ltd
Title: S,le8 ,nd M,rketin Exec:tive
Reports to: S,le8 ,nd M,rketin Director, Newtown.
Based at: S5,rkly New !rod:ct8 Co Ltd, Technoloy Ho:8e, Newtown.
1ob purpose:
To 5l,n ,nd c,rry o:t direct m,rketin ,nd 8,le8 ,ctivitie8, 8o ,8 to m,int,in ,nd develo5 8,le8 oI
SN!'8 AC m,chinery r,ne to U m,or ,cco:nt8 ,nd 85eciIier8, in ,ccord,nce with ,reed
b:8ine88 5l,n8.
Key responsibilities and accountabilities:
1. M,int,in ,nd develo5 , com5:teri8ed c:8tomer ,nd 5ro85ect d,t,b,8e.
2. !l,n ,nd c,rry o:t direct m,rketin ,ctivitie8 (5rinci5,lly direct m,il) to ,reed b:det8,
8,le8 vol:me8, v,l:e8, 5rod:ct mix ,nd time8c,le8.
3. Develo5 ide,8 ,nd cre,te oIIer8 Ior direct m,il ,nd m,rketin to m,or ,cco:nt8 by m,in
m,rket 8ector ,nd SN!'8 AC 5rod:ct8.
4. Re85ond to ,nd Iollow :5 8,le8 enq:irie8 by 5o8t, tele5hone, ,nd 5er8on,l vi8it8.
5. M,int,in ,nd develo5 exi8tin ,nd new c:8tomer8 thro:h 5l,nned individ:,l ,cco:nt
8:55ort, ,nd li,i8on with intern,l order-5roce88in 8t,II.
6. Monitor ,nd re5ort on ,ctivitie8 ,nd 5rovide relev,nt m,n,ement inIorm,tion.
7. C,rry o:t m,rket re8e,rch, com5etitor ,nd c:8tomer 8:rvey8.
8. M,int,in ,nd re5ort on eq:i5ment ,nd 8oItw,re 8:it,bility Ior direct m,rketin ,nd 8,le8
re5ortin 5:r5o8e8.
9. Li,i8e ,nd ,ttend meetin8 with other com5,ny I:nction8 nece88,ry to 5erIorm d:tie8 ,nd
,id b:8ine88 ,nd or,ni8,tion,l develo5ment.
10.M,n,e the extern,l m,rketin ,ency ,ctivitie8 oI telem,rketin ,nd re8e,rch.
11.Attend tr,inin ,nd to develo5 relev,nt knowlede ,nd 8kill8.
Scale and territory indicators:
Core 5rod:ct r,ne oI Io:r AC m,chine8 5rice r,ne 50 to 250. T,ret 8ector8: All m,or
m:lti5le-8ite or,ni8,tion8 h,vin more th,n 1,000 8t,II. !ro85ect d,t,b,8e c.10,000 he,d oIIice8
oI l,re or,ni8,tion8. C:8tomer b,8e oI c.150 l,re or,ni8,tion8. Ty5ic,l ,cco:nt v,l:e 20-
50k 5,. Tot,l 5er8on,l reven:e ,cco:nt,bility 5otenti,lly 4.5m. Territory: U.
(d,te ,nd reIerence)

TYPICAL 1OB DESCRIPTION DUTIES EXAMPLES
imports and exports administratorJmanager - typical |ob description duties
The im5ortex5ort m,n,er or ,dmini8tr,tor ob i8 5otenti,lly , v,8t one coverin , wide r,ne
oI re85on8ibilitie8. Al8o, im5ortex5ort m,n,er,dmini8tr,tor ob de8cri5tion8 v,ry con8ider,bly
,ccordin to co:ntry, loc,l im5ortex5ort l,w8 ,nd 5roced:re8, ,nd the role req:ired within the
or,niz,tion, in which the role c,n h,ve em5h,8i8 on ,ny or ,ll oI the Iollowin ,85ect8: 8,le8,
5:rch,8in ,nd b:yin, Iin,nce, le,l, ,dmini8tr,tion. There are far too many duties here for a
single job description; pick the duties from the examples below to create a job description
that suits your own situation.
1 Manage Lhe movemenL of producLs/equlpmenL/maLerlals ln and/or ouL of Lhe counLry ln
accordance wlLh organlzaLlonal pollcy and procedure and Lo comply wlLh relevanL local counLry
and lnLernaLlonal law and process
2 Manage Lhe necessary documenLaLlon and onllne forms for Lhe efflclenL cosLeffecLlve and
lawful execuLlon of all lmporL/exporL acLlvlLles
3 MalnLaln and share wlLh colleagues as approprlaLe personal knowledge of all relevanL
lmporL/exporL law and procedures Larlffs and duLles llcences and resLrlcLlons
4 Manage flnanclal and currency processes and LransacLlons ln accordance wlLh pollcy and law
and Lo opLlmlse cosLeffecLlveness of acLlvlLles
3 CommunlcaLe wlLh exporL and lmporL and relaLed auLhorlLles and cusLomers and suppllers ln
all relevanL LerrlLorles and counLrles as necessary Lo ensure efflclenL poslLlve and lawful
relaLlons supporL and acLlvlLles
6 AnLlclpaLe research and reporL on fuLure changes ln lmporL/exporL laws and ln relevanL local
LerrlLory pracLlces and ensure such knowledge ls facLored lnLo Lhe plannlng of Lhe deparLmenLs
own sLraLegy resources and procedures
7 lan and lmplemenL lmporL/exporL sLraLegy and acLlvlLles conslsLenL wlLh overall alms and
requlremenLs of Lhe organlzaLlon
8 Manage all sLaff reporLlng Lo Lhe poslLlon so as Lo effecLlvely recrulL Lraln evaluaLe moLlvaLe
delegaLe and monlLor Lhelr acLlvlLles
9 Llalse wlLh oLher deparLmenLs ln order Lo esLabllsh and malnLaln effecLlve and relevanL
exporL/lmporL acLlvlLles and supporL ln relaLlon Lo Lhe organlzaLlons sales purchaslng maLerlals
managemenL producLlon and overall operaLlng funcLlons
10 Adhere Lo local and exLernally relevanL healLh and safeLy laws and pollcles
11 use personal [udgemenL and lnlLlaLlve Lo develop effecLlve and consLrucLlve soluLlons Lo
challenges and obsLacles ln lmporL/exporL acLlvlLy and procedures
12 MonlLor record analyse and reporL on acLlvlLles Lrends resulLs and recommendaLlons relaLlng
Lo lmporL/exporL acLlvlLles
13 Manage/llalse wlLh sLock conLrol warehouslng and dlsLrlbuLlon acLlvlLles lnfluenced by or rellanL
upon lmporL/exporL acLlvlLles
14 Manage and malnLaln effecLlve and lawful lnsurance provlslons relaLlng Lo lmporL/exporL
acLlvlLles
13 MalnLaln personal ablllLy ln and approprlaLe use of all relevanL lC1 (lnformaLlon
CommunlcaLlons 1echnology) and oLher sysLems wlLhln Lhe lmporL/exporL funcLlon
16 repare and submlL relevanL admlnlsLraLlon ln a Llmely and accuraLe manner for example
shlpplng schedules leLLers of credlL LCCu documenLs credlL conLrol mechanlsms llcences
declaraLlons packlng rouLlng LransporL and safeLy documenLaLlon
17 lnvesLlgaLe plan and lmplemenL sLraLeglcally effecLlve and relevanL LransporL meLhods whlch
meeL opLlmally Lhe needs of Lhe organlzaLlon and lLs suppllers and cusLomers
18 lan and manage overseas sales Lhrough dlsLrlbuLors and oLher relevanL sales ouLleLs
19 lan and manage Lhe effecLlve and necessary converslon of welghLs slzes values and quallLy
sLandards lnLerpreLaLlons beLween lmporLlng and exporLlng sysLems and LerrlLorles
20 Manage language and communlcaLlons LranslaLlon lssues and acLlvlLles as necessary Lo enable
effecLlve relaLlons dlsLrlbuLlon and lnLegraLlon of lmporLed/exporLed maLerlal producL
equlpmenL wlLhln Lhe supply chaln of lmporLer and exporLer (for example handllng lnsLrucLlons
operaLlng manuals producL Lralnlng eLc)
21 negoLlaLe conLracLs for sales/purchases and manage renew revlew conLracLs as requlred Lo
enable effecLlve Lradlng operaLlons and cusLomer/suppller relaLlons