Ref: PO # 26679 dated 25-05-2023
To
Mr. Manoj Sharma,
We are pleased to issue this Letter of Award for the subject requirement as per the documents enclosed herewith as
Annexures. The technical specification sent during RFQ Stage, Subsequent clarifications, MOMs(If any), agreements and
all other terms and conditions (except otherwise specifically agreed to in writing) as specified here under and to be read
along with attached annexures shall form an integral part of this LOA
A) BROAD SCOPE:
Supply of Sand & Aggregate (10mm & 20mm) at Barara, Haryana
B) BASIC CONTRACT PRICE:
7000000 (Seventy Lakh Rupees Only)
C) CURRENCY:
INR
D) BOQ:
Sl. No. Description Unit Quantity Rate Amount
Supply of Aggregate
1 MT 2600 780 2028000
10mm
Supply of Aggregate
2 MT 2650 780 2067000
20mm
3 Supply of Coarse Sand MT 3500 830 2905000
E) PRICE BASIS:
CIF (Cost, Insurance & Freight)
The unit rates / Total Contract Price shall remain rm and xed till completion of all your obligations under the Order and
shall not be subject to any escalation/ variation, whatsoever during execution of Order. Price will remain rm till
completion of the liabilities. The time of completion & various activities/milestones to be completed for your scope of
works shall be reckoned from the date of issuance of this letter
Page 1 of 4
Progress 1:
Clause 1:
100% payment shall be released on 45th day through A-Treds Portal.
F) PACKING AND FORWARDING:
Packing & Forwarding 1:
Is in Vendor Scope: yes Clause 1:
Packing, Forwarding and Marking charges are included in the Total Contract Price. Any damage and /or cost arising
due to faulty packing shall be to the account of supplier
G) DELIVERY SCHEDULE / COMPLETION PERIOD :
Delivery Schedule / Completion Period 1:
Is in Vendor Scope: yes
Clause 1:
Field1: The entire scope of Supplies shall be completed in 60 days.
In addition to the other requirements, Supplier shall submit the phytosanitary certi cate issued by the concerned
authority. The Supplier shall strictly follow the instructions as provided in the contract documents for packing,
marking and forwarding
H) VALIDITY OF CONTRACT (In months):
I) SPECIAL TERMS AND CONDITIONS:
NIL
J) QUANTITY VARIATION:
Plus (or) Minus 10%.
K) TAX AND DUTIES:
Page 2 of 4
The unit rates / Total Contract Price is inclusive of all applicable taxes, duties, levies and cess except GST on finished
goods/services which shall be as per latest tax rates applicable. Further,
1. (a) If there is a loss of credit or additional liability and/or interest etc., arising due to
non-compliance of GST provisions by the supplier/contractor of goods/services, the
same shall be paid by the supplier/ contractor to TPL.
2. (b) If there is any delay in remittance of GST liability to statutory authorities by the
supplier/contractor of goods/services, the same shall be withheld from the due
amounts, and the same shall be paid only after submission of documentary proof
pertaining to such remittances.
3. (c)If the bill is not technically & commercially correct, payment will be withheld with
respect to any liability to TPL.
4. (d) TDS, if applicable shall be deducted from your bills as per applicable laws.
Page 3 of 4
L) FREIGHT AND INSURANCE:
Freight and Insurance 1:
Clause 1:
Freight charges is included in the unit rate.
M) All other general terms and conditions shall be as per General Conditions of Contract, General Conditions of Contract
for Health, Safety. Also, the below T&C as per standard documents of Tata Projects shall be applicable. All of these
need to be read in conjunction with this LOA/LOI”:
GPC
N) IS ANTI BRIBERY COVENANT ACCEPTED:
Yes
O) CANCELLATION NOTICE:
In case we do not reach an agreement on detailed terms and conditions, this LOI shall stand auto cancelled after
completion.
Page 4 of 4
BUSINESS ETHICS CLAUSE
TPL is committed to operate its business conforming to the highest moral and Ethical standards. TPL, works
with the suppliers and/ or service providers who share similar value and demonstrate the same values and
abide by the Tata Code of conduct. In pursuance of this policy, TPL stipulates as under:
(i) “corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to
influence the action of a TPL official in the procurement process or in PO/WO execution; and
(ii) “fraudulent practice” means a misrepresentation of facts in order to influence a procurement
process or the execution of a PO/WO to the detriment of TPL and includes collusive practice among
Suppliers and/or Service Providers (prior to or after bid submission) designed to establish bid prices at
artificial non-competitive levels and to deprive TPL of the benefits of free and open competition.
(a) The Suppliers and/or Service Providers shall use only legitimate and ethical business practices in
conducting activities and conform to the Anti-Fraud Policy, Whistle Blower Policy, Tata Code of Conduct
(TCoC) and AntiBribery & Anti-Corruption Policy in interactions with, and on behalf of us, including respecting
the confidentiality of information shared with them.
(b) The Suppliers and/or Service Providers shall abide by the provisions of all applicable domestic and
international laws, and appropriate standards & principles and have valid authorisations, licenses and permits
to carry out such business. Further, if the Supplier and/or Service Provider, appoints any sub-contractor (with
written approval of TPL), the sub-contractors shall also comply with all the aforesaid policies mentioned at
point
(a).
(c) The Suppliers and/or Service providers shall ensure that its employees, agents, personnel, deputes,
consultant shall abide by TPL’s disciplinary rules and regulations, safety and security guidelines, code of
conduct and general business principles as prescribed from time to time and shall do, perform, observe and
confirm to all the rules, regulations, guidelines, laws, bye-laws of the Government, Local Authority, or any
other applicable statutory authority that may be in force from time to time at the work site and shall not breach
or violate the same in any manner whatsoever.
(d) The Supplier and/or Service Provider, shall represent and covenants that it has not made, offered,
paid, promised, or authorized, and will not make, offer, pay, promise, or authorize, the payment or gift of
money or anything of value directly or indirectly to any party, in exchange for a business advantage, including
a commitment to expedite or perform a routine action. The Supplier and /or Service Provider are requested to
visit our website www.tataprojects.com for viewing the full text of Anti-Fraud Policy, and Anti-Bribery &
AntiCorruption Policy, Whistle Blower Policy and TCoC. Any concerns in violation of ethical business practices
may be reported to ecounsellor@tataprojects.com or tplwhistleblower@tataprojects.com .
(e) TPL has right to conduct periodical audit to check on the compliances part and in this regard the
Supplier and/ or Service Provider undertakes to promptly give all assistance, information, and explanations to
TPL and its group companies or its employees and its professional advisors as they may reasonably request
in this regard.
(f) In case the Supplier and/or Service Provider or their sub-contractors, offers or give or agree to give to
any person in TPL’s service or to any other person on his behalf any payment, compensation, consideration,
gift or any kind of inducement or reward for doing or forbearing to or for having done or forborne to do any act
in relation to the obtaining or execution of this PO/WO for TPL, TPL shall be within its right to reject a proposal
for award and/or terminate by written notice the PO/WO at the risk and cost of Supplier and/or Service
Provider.
(g)The Supplier and/or Service Provider shall undertake to promptly report any violations of the Code to TPL
and further agrees that TPL has / have a right to terminate the Agreement / Contract/WO/PO and recover any
amounts thereto paid to them under the same.
(h) The Supplier and/or Service Provider shall indemnify TPL with regard to any government or third-party
investigations related to or arising out of their alleged violation of applicable domestic and international laws
including and / or anti-bribery laws.
Document Approval Summary
LOI / LOA No.: 516
Initated by: V. B Ramkumar
Date: 13-Jun-2023
Approver timeline
Rahul Shah Rahul Shah
Signed on 12 Jun 2023, 07:23 pm
Sanjay Sharma sanjay
Signed on 13 Jun 2023, 11:25 am
BU-JV Name SBU - RAILWAYS
Project Name CP301 SNL PKY HARYANA SECTION
Project Code 600045
Vendor Name SURENDER KUMAR SHARMA ENTERPRISES
ERP Vendor Code 118115
Vendor Site Bulandshah-819
Vendor Site Address 1ST FLOOR SHOP NO. 14 NEAR, RTO OFFICE YAMUNAPURAM
COMMERCIAL COMPLEX, BULANDSHAHR, , , Bulandshahr- 203001, Uttar
Pradesh,
Bulandshahr,
Uttar Pradesh
Vendor's Contact Person Mr. Manoj Sharma
Vendor's Contact Email ID manoj138759@gmail.com
Vendor's Contact Number 8185098276
