Order Letter
There are 2 ways in ordering the goods:
1. Ordering with official order form
2. Ordering without official order form
The purpose in writing an order letter is to order the goods that accordance with the amount
of the company’s need with/without official order form.
Common expressions used in order letter:
Opening paragraph
We have received your letter of ----- and should be glad if you would accept our
order for the following goods:
We are obliged to your letter of ----- and should be glad if you would accept our
order for the following goods:
We thank you for your letter of ----- and enclose our official order for the following
goods.
We have received your quotation of ------ and please send this good as soon as
possible.
We have received your letter of ----- and as the price you quoted in your letter are
satisfactory, please arrange to deliver the following goods as quickly as possible.
Etc.
Describing method of payment
We shall pay for the goods by banker’s transfer.
We shall pay for the goods by banker’s transfer within 20 days from the date of
delivery.
Etc.
Closing paragraph
We should be grateful for your prompt delivery as the goods are urgently needed.
We look forward to receiving your advice of delivery by return.
Please kindly acknowledge this order and confirm that you will be able to deliver
the goods by the end of this year.
Etc.
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Example:
JAKARTA INTERNATIONAL TRADING LTD
Jln. Jendral Sudriman No. 15
Surabaya 200002
Your ref: CPS/LH/14
Our ref: HMS/NA/13A
November 2nd, 2015
Mr. Charles P. Scout
Johnson Allwoods & Sons
25 Brigestone Street
New York, NY 239001
USA
Dear Mr Scout:
Thank you for your letter of October 19th, 2015, enclosing your catalogues,
price list, terms of delivery, as well as your leaflet and your official order
form.
We have studied your catalogue very carefully and are pleased with the
quality of your price. We enclose the official order form and shall pay for
the goods by banker’s transfer.
Yours sincerely:
Hassan M. Salim
Purchase Manager
Enc. 1
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