UNIT 5 ORDER

Đỗ Anh Thư
PLACING AN ORDER
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PLACING AN ORDER
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LETTER &
ORDER
FORM
LETTER &
ORDER
FORM
PLACING AN ORDER
 PLACING AN ORDER
• .Dear Mr …

• The first shipment of your multi-purpose tractors CT- 860 was sold
within a week of its arrival. We are enclosing another firm order
on the terms and conditions as follows:

• Commodity: multi-purpose tractors CT-860.

• Quantity: 30 units.
• Specifications/ Descriptions: as per your catalogue number 4/48
and your technical documents enclosed with your offer number
4756 of the 2nd March, 20 …
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• Price: unit price USD 2,200; total value USD 66,000, C.I.F
Ho Chi Minh City, packing included.
• Delivery: in two lots. The first lot of 10 units shall be
delivered in August, 20… and the second lot of 20 units
shall be delivered in December, 20 …
• Packing: in customary export packing suitable for sea
voyages.
PLACING AN ORDER

• Marking: the containers are to be marked on consecutive sides with

letter height not shorter than 10 cm by permanent paint marker as
follows:
• Order number: TD44/50
• Consignor: Machinex Co., Ltd
• Consignee: Machinoimport-Export Hanoi
• Case number: 1 and up
• Net weight:
• Gross weight:
• Measurement:
 PLACING AN ORDER

• Payment: in United States’ dollar by a 100% irrevocable L/C opened

with the Bank for Foreign Trade of Vietnam to the account of Tokyo
Commercial Bank in seller’s account 15 days prior to the first
shipment which mentions ‘partial shipment allowed’
• Documents required for payment :
• Commercial invoice in triplicate
• Original B/L (01original)
• Packing sheet in triplicate
• Certificate of quality (01original)
• Certificate of insurance (01 original)
 PLACING AN ORDER

• Technical documents: two sets of technical documents along with two sets
of instructions for assembly, operations and maintenance shall be
incorporated with the goods. One complete set of the said documents will
be airmailed to the buyer not later than 10 August, 20__
• Warranty: the machines are required to be under warranty within 12
months after despatch or 6 months after the commencement of operation.
This warranty does not apply to damage caused by users’ carelessness.
• We look forward to your sales confirmation.
• Yours faithfully
ACKNOWLEDGING AN ORDER
• A printed form of sales confirmation includes
ACKNOWLEDGING AN ORDER
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ACKNOWLEDGING AN ORDER
ACKNOWLEDGING AN ORDER
• By Letter
ACKNOWLEDGING AN ORDER
• sd
 ADVICE OF DESPATCH
• . 6th March, 20___
•  
• Mr. James Miller
• Sales Manager
• Newtrend Trading Co., Ltd.
• Nesson House; Newell Street
• Birmingham B3 3EL
• England

• Dear Mr. Miller

•  
• We are happy to inform you that the consignment of 15,000 pairs of sports shoes supplied to your order number
NT/006/FEB of 1/2/20__ have been readily packed to be shipped to you by the M/V Hau Giang of the Mekong Shipping
Co., which is scheduled to sail from Saigon Port for Osaka on 15 April, 20 __.
•  
• We accordingly ask you to open an L/C with the details as previously agreed upon with the Royal Bank of Osaka to our
account at A&Z Bank, Ho Chi Minh City branch. The documents, together with our time draft for your acceptance, shall be
rendered to you via the Royal Bank of Osaka.
•  
• Yours sincerely
• (Signed)
•  
• Nguyen Quang
• Director
 ADVICE OF DESPATCH
•  
• We are happy to inform you that the consignment of 15,000 pairs of
sports shoes supplied to your order number NT/006/FEB of 1/2/20__
have been readily packed to be shipped to you by the M/V Hau Giang of
the Mekong Shipping Co., which is scheduled to sail from Saigon Port for
Osaka on 15 April, 20 __.
•  
• We accordingly ask you to open an L/C with the details as previously
agreed upon with the Royal Bank of Osaka to our account at A&Z Bank,
Ho Chi Minh City branch. The documents, together with our time draft
for your acceptance, shall be rendered to you via the Royal Bank of
Osaka.
DELAY IN DELIVERY

• Dear Mr. __
• Re: order number TD 4284
• As it was stated in the above mentioned order, we shall have to deliver 50
metric tons of black sesame and 50 metric tons of yellow sesame in the
forthcoming October.
• We are, however, sorry to inform you that we cannot meet the delivery dates
agreed upon. As you know, the climatic conditions in Vietnam at the
beginning of the year were unusually unfavourable for agricultural production.
Cold spells spread to March and then drought reigned for several months.
 DELAY IN DELIVERY

• In spite of our special efforts in the collecting of the commodity all over the
country, we are now still unable to ship the sufficient quantity to you on
schedule. We hope that we shall be able to do this by mid-November. We
should, therefore, ask you to extend the validity of your L/C number
HH4523146 opened on 20 September, 20__ to the end of November, 20 __
• We sincerely beg your sympathy and hope this delay will not cause you any
serious inconvenience.
• We look forward to your reply
• Yours sincerely
DELAY IN SHIPMENT
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DECLINE AN OFFER
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SELLER’S COUNTER OFFER
• Ấ
PLACING AN ORDER
• OPENING
• PAYMENT
• DISCOUNTS
• DELIVERY
• METHODS OF DELIVERY
• PACKING
• CLOSING
OPENING
• 1. We thank you for your reply of 5 January 2003 regarding
household electronic products. Enclosed you and find/We are
enclosing our official order No. AB 123.
• 2. In your letter dated 20 December, you have
advised/persuaded us to place a trial order for high-quality
rattan and bamboo products. We are pleased to enclose our
order No. AB 123.
OPENING
• 1. We thank you for your reply of 5 January 2003 regarding
household electronic products. Enclosed you and find/We are
enclosing our official order No. AB 123.
• 2. In your letter dated 20 December, you have
advised/persuaded us to place a trial order for high-quality
rattan and bamboo products. We are pleased to enclose our
order No. AB 123.
OPENING
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OPENING
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PAYMENT
• 3. We would like to emphasize (that) payment will be made by
(an) irrevocable Letter of Credit at 90 days’ sight because this
item is rather new so it needs certain time to get the market’s
acceptance.
• 4. Payment will be made by cash against documents. Please
ensure the stipulated delivery time.
PAYMENT
• 3. We would like to emphasize (that) payment will be made by
(an) irrevocable Letter of Credit at 90 days’ sight because this
item is rather new so it needs certain time to get the market’s
acceptance.
• 4. Payment will be made by cash against documents. Please
ensure the stipulated delivery time.
PAYMENT
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PAYMENT
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DISCOUNTS
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DISCOUNTS
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DISCOUNTS
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DISCOUNTS
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DELIVERY
• We would like to clearly state that the quoted prices must
include unloading charges at the port of arrival/destination.
We are responsible for clearing the goods.
DELIVERY
• We would like to clearly state that the quoted prices must
include unloading charges at the port of arrival/destination.
We are responsible for clearing the goods.
• Viết thư đặt hàng với nội dung sau:
• Tên hàng: mây tre chất lượng cao
• Xuất xứ: Vietnam, vụ mùa 20....
• Qui cách: theo thiết kế đã gửi cho khách hàng
• Số lượng: 200 bộ
• Giá: 150 USD/1 bộ, CIF cảng SG, bao gồm chi phí đóng gói, tổng giá trị: …....
(bằng chữ:........)
• Bao bì: bằng thùng gỗ theo tập quán xuất khẩu phù hợp vận chuyển bằng
đường biển, trọng lượng tịnh là 20kg mỗi bộ.
• Giao hàng: thành 2 chuyến, chuyến 1 trước tháng 4 và đợt 2 trước tháng 10 .
• Cty A/c là công ty có uy tín nên nhất thiết hàng phải giao đúng chất lượng và
thời gian quy định để duy trì mối quan hệ làm ăn lâu dài vớí các đối tác.
• TT: bằng L/c không hủy ngang, trả ngay mở qua ngân hàng ngoại thương TP
HCM, trả vào TK NH thương mại London, 15 ngày trước khi giao hàng cho
người bán hưởng tòan bộ giá trị số hàng sẽ được giao.
• Giám định chất lựong do SGS đảm nhận và cấp giấy chứng nhận chất lượng.
• A/C yêu cầu người bán gửi gấp giấy xác nhận bằng văn bản trước ngày….