Complete address of the organization from door no. to the postal pincode Contact details including phone no.

s and email id/ url

TITLE OF THE ORGANIZATION

Senders name
Designation

Date [any style]

Recipients name Address Address Address Salutation, [usually Sir, nowadays Dear Sir]

Sub: The core words/phrases to be added (not a sentence) Ref: date of previous transaction/ office file no. etc LETTER INVITING QUOTATION Introduce your organization and state the purpose of this letter requirements in a table with description of item, brand, quantity mode of payment state your org.s policy of paying 50% of the amount in advance with the order etc. LETTER PLACING ORDER Refer to the quotation letter received from the supplier requirements in a table with description of item, brand, quantity WITH PRICE Clearly specify what % of total amount is attached in the form of DD or internet transfer or whatever. Also include condition 20% of amount [final payment] done after installation of the machines etc. Confirm the mode of transportation Confirm or request for further reduction stated in the quotation Etc.

First Paragraph Second Paragraph

mode of transportation of the goods Enquire on the reduction on price Etc.

The third paragraph summarize / reiterate the purpose of the communication mark expectation usually about reply

Subscription Yours sincerely If you know the name of the person Yours faithfully if you dont know the name Signature just write signature Designation [below the signature] Encl: 1. if required 2. give numbers to each attachment