VIVEKANANDHA COLLEGE OF TECHNOLOGY FOR WOMEN
DEPARTMENT OF COMPUTER SCIENCE AND ENGINEERING
Unit I: OVERVIEW OF HOSPITAL ADMINISTRATION
Unit 1.8. Equipment Planning
I INTRODUCTION
Equipment Planning is a specialized process and requires not only a clear understanding of
the clinical need but also an intricate knowledge of budgeting, architectural design and building
process. Medical equipment is a vital component in healthcare delivery. .Equipment is a major
part of project planning process. Usually 40 % of total project cost involves 20 % -M&E related
equipment and 20 % -medical equipment cost.
Effective project planning can only be achieved by a successful team process. This cohesive
team generally consists of user groups, project managers, architects and other associated healthcare
planners such as equipment planners, whose responsibility is to balance the requirements of the
clinical users and the clients against available healthcare technology, budgetary targets and the
realities of the design and construction process.
Equipment planners are highly qualified equipment managers who are generally part of an
equipment management group responsible for the overall management of the FF&E process. The
outline of this process is shown in figure 1. The ultimate objective is to ensure all products selected
are fit for purpose, within budget and, procured, delivered and commissioned in accordance with
projects build programme.
A common format is to simply classify them as groups 1, 2 and 3. Depending on the
projects requirements, the equipment planner may be required to manage either the medical only or
both the medical and non-medical equipment.
To bring the best information on healthcare equipment and related management to the
project team, an equipment planner should ideally be engaged, no later than the project’s design
phase Some value can also be added by having an equipment planner involved in the master
planning phase.
The equipment planner can provide clinical consultancy on medical equipment as well as providing
a more accurate preliminary FF&FE (Furniture, fixtures, and equipment) budget.
II EQUIPMENT PLANNING PROCESS
Medical equipment planning is an ongoing and iterative task that evolves throughout the
lifecycle of a project and beyond into ongoing operations. The best time to bring a medical
equipment planner onto a project is at the inception stage. This way, functional programmes and
OBM752: Hospital Management (R-2017) Mr. P. Dinesh Kumar, AP/CSE IV/VII/CSE
Dr. P. Prabaharan, HoD/CSE
VIVEKANANDHA COLLEGE OF TECHNOLOGY FOR WOMEN
DEPARTMENT OF COMPUTER SCIENCE AND ENGINEERING
Unit I: OVERVIEW OF HOSPITAL ADMINISTRATION
Unit 1.8. Equipment Planning
business cases can accurately depict the current and future demographic and clinical needs with
viable technology, equipment and costing options.
Equipment Planning Process involves following nine steps. Each step with its roles are
brief below one by one.
1. Equipment scope identification
a) Preparation of equipment brief of requirement
b) Both fixed and loose equipment requirement
c) Equipment shall be latest technology
d) Equipment specification
e) Incorporation of ICT requirement
f) Determination of estimated cost
2. Project approval
Approved project cost inclusive of loose equipment cost.
Project cost = Building Cost + Loose Equipment Cost
3. Pre-Implementation
Pre-Implementation task includes the followings,
a) Value management conducted to match equipment scope and equipment costing
OBM752: Hospital Management (R-2017) Mr. P. Dinesh Kumar, AP/CSE IV/VII/CSE
Dr. P. Prabaharan, HoD/CSE
VIVEKANANDHA COLLEGE OF TECHNOLOGY FOR WOMEN
DEPARTMENT OF COMPUTER SCIENCE AND ENGINEERING
Unit I: OVERVIEW OF HOSPITAL ADMINISTRATION
Unit 1.8. Equipment Planning
b) Adequate for function
4. Implementation
a) Evaluation of contractor proposal
b) Analyzing both fixed and loose equipment proposal with the specifications of quantity,
distribution and specification of latest technology
c) Preparation of non-conformance report for the fixed and loose Equipment Documents.
5. Implementation / Construction
Pre-Procurement Process before Eq Procurement
a) Room data interaction – equipment requirement inputs (fixed & loose equipment)
b) Receive of Technical Specification Adherence (TSA) from PWD for procurement
c) Selecting the equipment
i. TSA approval
ii. Consultation (HOD, clinicians, medical staffs, technical staffs, etc)
iii. Interaction between project team /contractor/supplier
iv. Product presentation / factory visit
6. Implementation / Construction
Procurement Process
a) Procurement is carried out at 50 – 60 % project progress
b) Building is ready to accommodate placement / storage of equipment
7. Testing & Commissioning
a) Testing & commissioning of medical equipment (fixed & loose items)
b) Inventory counting
c) User training
8. Handing over
a) Assets registration - equipment inventory.
b) Equipment listing – Bill of quantity (room by room, departmental)
c) Associated documents -warranty, manual, license
9. Post-Construction
a) Defect liability period is either 12 / 24 months (from the date of practical completion)
b) Defect identification and rectification
c) Schedule maintenance shall be performed
OBM752: Hospital Management (R-2017) Mr. P. Dinesh Kumar, AP/CSE IV/VII/CSE
Dr. P. Prabaharan, HoD/CSE
