KHI DESIGN AND TECHNICAL SERVICE

SAP Business One

Project Team Kickoff Meeting
August 11, 2010

1. Project Objectives 2. Project Scope 3. Project Organization Chart 4. Project Tasks and Responsibilities 5. Project Timeline 6. Next Steps

Project Objectives
To enhance the processing and recording of transactions. To generate timely and accurate reports. To generate analysis reports as basis for decision making. To be recognized among the best in the industry by having the SAP Business One as a partner in your daily business activities.

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Project Scope (Organizational)

The implementation of SAP Business One will cover only KHI DESIGN AND TECHNICAL SERVICE The system will be installed, configured and implemented in one site only: KHI DESIGN AND TECHNICAL SERVICE, 20/F 6788 Ayala Avenue, Oledan Square, Makati City Philippines 1226 In the event that KHI DESIGN AND TECHNICAL SERVICE has other offices and storage locations, the Business One system will still be configured to accommodate the business process for these sites. However, the system will be installed centrally in one location (defined above) and will be accessed remotely by the other offices and locations, via leased line or DSL connection, provided that only one (1) database will be configured.

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Project Scope (Functional)

SAP Business One Implementation shall include the following modules:

Financials and Banking Sales A/R Fixed Assets Procurement Process and Payment Process

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Project Scope (System)

SERVER (Min) Operating System MS Windows 2000 Server/Advanced Server CLIENT (Min) MS windows 2000 Professional or MS Windows XP 1x Intel Pentium III 128 MB 500 MB X24 or higher 800 x 600 with 24 bit colors or higher MS Internet Explorer 5.5 MS Windows 2000 or XP MS Data Access Components 2.6

CPU RAM HDD Free Space

CD ROM Drive Display

Software

1x Intel Pentium IV 2 GB System Partition: 500 MB Data Partition: 2 GB X24 or higher 640 x 80 with 256 bit colors or higher MS Internet Explorer 5.5 MS Windows 2000 MS SQL Server 2000, port 1433* MS IIS, port 80* MS Data Access Components 2.6 * Not necessary to register ports.

Recommendation: Server - Pentium IV Dual Core 1.8GHz Processor 4GB RAM

Workstation - Pentium IV 2.0 GHz Processor- 512MB RAM

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Project Scope (Project Monitoring and Control)

Project shall be tracked and monitored through:

Project Status Report to be published weekly and distributed to all Project Team Members, Project Sponsors and Stakeholders. Project Team Meeting to be held weekly and participated by all Project Team Members. Project Steering Committee Meeting to be held once a month and participated by the Project Steering Committee Members and the Project Managers. The project shall be controlled through the Project Change Management Process. Any change in the requirements that impacts cost and schedule shall be managed through the Project Change Administration. The Project Steering Committee shall review and approve all change requests.

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Project Organization Chart

STEERING COMMITTEE

PROJECT MANAGEMENT

FUNCTIONAL TEAM

TECHNICAL TEAM

KEY USERS

END USERS

DEVT

ADMIN

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Project Team Organization

KHI

PROJECT MANAGER - Ms Cherry Dimapilis

FUNCTIONAL CONSULTANTS: - Purchasing AP - Fixed Assets - Sales AR - Financial/Banking TECHNICAL CONSULTANTS: - System Admin. - Developer - Ms Cherry Dimapilis

FastTrack (withheld) (Project Manager) (withheld) (Functional Consultant)

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1. Introduction and Project Goals 2. Project Timeline 3. Project Organization Chart 4. Project Tasks and Responsibilities

5. Project Timeline 6. Next Steps

Project Organization Chart

STEERING COMMITTEE
PROJECT MANAGEMENT

FUNCTIONAL TEAM

TECHNICAL TEAM

KEY USERS

END USERS

DEVT

ADMIN

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Responsibilities of the Steering Committee (SC)

Provides and confirms decisions on matters concerning policies, issues, scope and planning of the project. Meets once a month or as needed. Oversees the progress of the project and plays a proactive role throughout the implementation by:
Resolving

conflicts through mandated or arbitrated decisions Removing obstacles and resistance the team may encounter by mandating the teams authority
Acting

as the final decision maker when necessary Scheduling meetings as necessary to resolve issues Reinforcing project sponsorship by disseminating information throughout the company on a periodic basis. Approving necessary documents

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Project Organization Chart

STEERING COMMITTEE

PROJECT MANAGEMENT

FUNCTIONAL TEAM

TECHNICAL TEAM

KEY USERS

END USERS

DEVT

ADMIN

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Responsibilities of the Project Management

Plan, direct and manage the overall project Resolve project, design and implementation issues Mobilize staff in accordance with the Project Plan Deliver detailed task list, deliverables and responsibilities Issue handling and resolution procedures Submit consolidated monthly implementation status reports Attend Steering Committee and Project Management meetings

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Project Organization Chart

STEERING COMMITTEE

PROJECT MANAGEMENT

FUNCTIONAL TEAM
KEY USERS END USERS

TECHNICAL TEAM

DEVT

ADMIN

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Responsibilities of the Functional Team

Provide information and document AS-IS and TO-BE business processes and procedures Implement and communicate the TO-BE business processes and change initiatives Create functional /integrated system test scripts Conduct User Acceptance Testing (UAT) Create end user manuals for training Conduct End User Training (EUT) Create user authorization profiles Execute GO-LIVE! plan Provide post-production support to end users

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Project Organization Chart

STEERING COMMITTEE

PROJECT MANAGEMENT

FUNCTIONAL TEAM

TECHNICAL TEAM
DEVT ADMIN

KEY USERS

END USERS

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Responsibilities of the Technical Team

Configure the SBO software in accordance with the approved TO-BE Business Process Ensure that technical environment is ready for Project Team Maintain Technical Environment Participate in Maintenance Activities Participate in the revisions of the Technical Procedures and Operations Manual

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1. Project Objectives 2. Project Scope 3. Project Organization Chart 4. Project Tasks and Responsibilities

5. Project Timeline 6. Next Steps

Project Timeline
Project preparation

Detailed Process Analysis

1
Configuration and Testing

Final Preparation for Go Live

Go-Live:
L

Deploy/Post production support

4
August August September Sept/October

Timetable in Months
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Stages and Milestones

Project plan - Kickoff - Standards - Refined scope Conceptual Design - Detailed Requirements - GAP Analysis Configuration and Testing

Project preparation Detailed Process Analysis

Final Preparation for Go Live Go L Live 3

Prototype

Deploy/ Post production support

4
Productive system
Procedure Procedure Procedure

Stable system & confident users

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1. Project Objectives 2. Project Scope 3. Project Organization Chart 4. Project Tasks and Responsibilities 5. Project Timeline 6. Next Steps

Next Steps
Day 1 :
Actual

Kick Off Project Plan Scheduling with KHI & Team Members

Day 2:
SBO

Overview and Business Process Workshop Pre-requisites: Project Office/Room ( with network / internet facility, communication facility, at least 2 workstations and printer)
As-Is

Business Process Documentation, Process Flow Chart, etc. Existing Chart of Accounts Existing list of Business Partners

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Next Steps

END OF SLIDE SHOW

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