PMP Preparation Training

Presented by:
Robbins-Gioia Inc.
 PMP Preparation Training

Introduction

Source: pmbok guide 2000 © 2002 Robbins-Gioia, Inc. 1-2

 Purpose of Training

• Prepare you for the PMP Certification

Examination
• Provide you with the knowledge needed to
successfully complete the exam
• Provide practical hints for answering
questions correctly

Source: pmbok guide 2000 © 2002 Robbins-Gioia, Inc. 1-3

 PMP Preparation Training

The Project Management

Framework

Chapter 1

Source: pmbok guide 2000 © 2002 Robbins-Gioia, Inc. 1-4

 Objectives

• To be able to describe:
– Characteristics of projects
– Project management
– Project management process
– Project management knowledge areas

Source: pmbok guide 2000 © 2002 Robbins-Gioia, Inc. 1-5

 What is a Project

A
A temporary
temporary endeavor
endeavor undertaken
undertaken to to create
create aa
unique
unique product
product or
or service
service

•Temporary Has a definite beginning and end, not an

on-going effort.
Ceases when objectives have been attained.
Team disbanded upon completion.
•Unique The product or service is different in
some way from other products or services.
Product characteristics are progressively
elaborated.
Source: pmbok guide 2000 © 2002 Robbins-Gioia, Inc. 1-6
 What is Project Management

The
The application
application of
of knowledge,
knowledge, skills,
skills, tools,
tools, and
and
techniques
techniques to
to project
project activities
activities in
in order
order to
to meet
meet
or
or exceed
exceed stakeholder
stakeholder needs
needs and
and expectations
expectations

Stakeholders Individuals and organizations

involved in or affected by the
project activities

Source: pmbok guide 2000 © 2002 Robbins-Gioia, Inc. 1-7

 Project Management Processes

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pmbok guide, 1996
Source: pmbok guide 2000 © 2002 Robbins-Gioia, Inc. ses
ses 1-8
 Project Management
Knowledge Areas
Project Integration Management

Scope Management

Cost Management

Quality Management
Source: pmbok guide 2000 © 2002 Robbins-Gioia, Inc. 1-9
 Project Management
Knowledge Areas
Human Resource Management

Risk Management

Procurement Management

Source: pmbok guide 2000 © 2002 Robbins-Gioia, Inc. 1-10

 Integration Management

Processes required to properly coordinate

the various elements of the project

•• Project
Project Plan
Plan Development
Development
•• Project
Project Plan
Plan Execution
Execution
•• Integrated
Integrated Change
Change Control
Control

Source: pmbok guide 2000 © 2002 Robbins-Gioia, Inc. 1-11

 Scope Management
Processes used to identify all the work
required to successfully complete the project

Initiation
Initiation
Scope
Scope Planning
Planning
Scope
Scope Definition
Definition
Scope
Scope Verification
Verification
Scope
Scope Change
Change Control
Control
Source: pmbok guide 2000 © 2002 Robbins-Gioia, Inc. 1-12
 Time Management
Processes required to ensure the
project is completed on time

Activity
Activity Definition
Definition
Activity
Activity Sequencing
Sequencing
Activity
Activity Duration
Duration Estimating
Estimating
Schedule
Schedule Development
Development
Schedule
Schedule Control
Control
Source: pmbok guide 2000 © 2002 Robbins-Gioia, Inc. 1-13
 Project Cost Management

Processes required to ensure the project

is completed within the approved budget

Resource
Resource Planning
Planning
Cost
Cost Estimating
Estimating
Cost
Cost Budgeting
Budgeting
Cost
Cost Control
Control
Source: pmbok guide 2000 © 2002 Robbins-Gioia, Inc. 1-14
 Quality Management
Processes necessary to ensure that
the project will satisfy customer
requirements

Quality
Quality Planning
Planning
Quality
Quality Assurance
Assurance
Quality
Quality Control
Control

Source: pmbok guide 2000 © 2002 Robbins-Gioia, Inc. 1-15

 Human Resource Management

Processes required to make effective use

of the people involved with the project

Organizational
Organizational Planning
Planning
Staff
Staff Acquisition
Acquisition
Team
Team Development
Development

Source: pmbok guide 2000 © 2002 Robbins-Gioia, Inc. 1-16

 Communications Management
Processes required to ensure timely and appropriate
development, collection dissemination, storage, and
ultimate disposition of project information
•• Communications
Communications Planning
Planning
•• Information
Information Distribution
Distribution
•• Performance
Performance Reporting
Reporting
•• Administrative
Administrative Closure
Closure

Source: pmbok guide 2000 © 2002 Robbins-Gioia, Inc. 1-17

 Risk Management
Processes required to effectively identify, analyze,
and respond to project risks

Risk
RiskManagement
ManagementPlanning
Planning
Risk
RiskIdentification
Identification
Qualitative
QualitativeRisk
Risk Analysis
Analysis
Quantification
QuantificationRisk
RiskAnalysis
Analysis
Risk
RiskResponse
ResponsePlanning
Planning
Risk
RiskMonitoring
Monitoring& &Control
Control
Source: pmbok guide 2000 © 2002 Robbins-Gioia, Inc. 1-18
 Procurement Management
Processes required to acquire goods and services
from outside the organization
Procurement
Procurement Planning
Planning
Solicitation
Solicitation Planning
Planning
Solicitation
Solicitation
Source
Source Selection
Selection
Contract
Contract Administration
Administration
Contract
Contract Close-out
Close-out
Source: pmbok guide 2000 © 2002 Robbins-Gioia, Inc. 1-19
 Related Management Disciplines
• General management – Planning, organizing,
staffing, executing, and controlling the operations
of an ongoing enterprise
• Application areas – Common elements that
are significant in some projects but not present in
other projects
– Technical
– Management
– Industry groups

Source: pmbok guide 2000 © 2002 Robbins-Gioia, Inc. 1-20

 Related Endeavors

• Program – Consists of a group of projects

supporting broad, general goals and managed in a
coordinated way
• Subprojects – Components of a project that are
often contracted out

Source: pmbok guide 2000 © 2002 Robbins-Gioia, Inc. 1-21

 Summary

• Review Questions

Source: pmbok guide 2000 © 2002 Robbins-Gioia, Inc. 1-22