SPRING 2010 OFFICER

ORIENTATION
Alpha Epsilon Pi
Chapter of
Phi Theta Kappa
The International Honor Society of the Two Year College
About Phi Theta Kappa

Phi Theta Kappa's mission is two-fold:

1) recognize and encourage the academic
achievement of two-year college students and
2) provide opportunities for individual growth
and development through participation in
honors, leadership, service and fellowship
programming.
 About Phi Theta Kappa
 History
 1910- Originated with six charter members under the
name of Kappa Phi Omicron at Stephens College (all
women) in Columbia, Missouri, in 1910
 1918- Expanded to all junior colleges for women in
Missouri and new Honorary Society was formed
named Phi Theta Kappa
 1924- Expanded to co-ed colleges
 1926- Expanded beyond the borders of Missouri
 1929- American Association of Community Colleges
recognized Phi Theta Kappa as the official honor
society for two-year colleges
 1991- First international chapter chartered
 About Phi Theta Kappa

 Largest honor society in higher education

 Four Divisions
 29 Regions
 Over 1200 chapters
 Over 2,000,000 members
 Over 100,000 members inducted each year
 About Alpha Epsilon Pi
 Chartered 9/4/1979
 Bylaws accepted 12/3/2002
 Division I, Middle States Region (PA, NJ, MD, DE)
 234 Members Inducted in 2009
 History of Excellence
 2 International Officers in past 4 years
 3 Regional Officers in past 5 years
 International Chapter Awards
 2009- Distinguished Chapter Award (Top 25)
 2010- ??? Cross your fingers!
 Regional Chapter Awards
 2009- Award of Achievement
 2010- Award of Excellence (highest)
 Leadership Positions
 International
 President
 Vice Presidents of each Division (4)
 Middle States Regional
 President
 State Presidents (3)
 Vice President of Service
 Alpha Epsilon Pi
 President
 Vice President
 VP of Scholarship
 VP of Leadership
 VP of Service
 VP of Fellowship
 VP of Membership
 All Executive Office Duties
(Chapter level)
 Check personal and “PTK” emails at least twice a
week
 Check mailbox at least once a week
 Attend the two induction ceremonies
 Attend one meeting a month
 Responsible for event sign in sheets at all events
 Research for Projects
 Journal using HIA planning model
 Assist in writing the Hallmark Award Entries in
December
 Adhere to the Phi Theta Kappa Constitution
 All Executive Office Duties
(Chapter level)
 Have access to Lion's Den
 Indicate Office Hours each Semester
 Keep office clean and organized
 All outgoing officers must make themselves
available to train new officers
 Must attend at least two new member
orientations per semester
 Participate in all online discussions/meetings
 Act as mentor for incoming members
 Answer phone, retrieve phone messages, return
phone calls, make sure officer are given messages
 President
Skills needed for this position - Multi-tasker, Phone
skills, PC literate, Outgoing personality, Reliable
Tasks:
 Organize Hallmark Award entries

 Organize Student Award entries for the End of the

Year Banquet
 Write the Student Activities End of the Year Report

 Coordinate and organize the Induction Ceremony

 Write member eligibility letter

 Coordinate goal writing session, officer training

sessions, and planning meetings

 Coordinate and run the New Member Orientations
 President
 Coordinate all member meetings
 Create agenda for monthly meetings
 Maintain Phi Theta Kappa Group pages, MySpace
page, and Facebook pages
 Reserve rooms, dates, and equipment for each event
 Arrange office hours
 Create and maintain semester calendar
 Send weekly news e-mail
 Delegate tasks to officers and members
 Run new officer elections
 Supervise officers and volunteers in their assigned
tasks
 Assist all members and officers on an as needed basis
 Vice President
Skills needed for this position - Multi-tasker, Phone skills, PC
literate, Outgoing personality, Reliable
Tasks:
 Assist President in their duties

 Assume the duties of the chapter president in his or her absence

 Keep track of all events of the year with a short description of

each event
 Keep track of all HIA journaling done by officers

 Keep track of feedback from event attendees and survey results

 Coordinate surveys to improve chapter efficiency

 Designate volunteer hours for all events

 Assist with Hallmark Award entries

 VP of Scholarship
Skills needed for this position - Phone skills, PC literate, Outgoing
personality, Reliability, Research
Tasks:
 Promote and attend every satellite seminar

 Procure guest speakers for each satellite seminar

 Ensure a room is reserved and set up correctly for each satellite seminar

 Advertise current Phi Theta Kappa and University Scholarships on

campus, website and email

 Send announcements of deadlines and requirements for University and

PTK Scholarships
 Advertise scholarships offered by our chapter

 Advertise scholarship related benefits of becoming a member

 Work with the RVCC Honors Program to coordinate Phi Theta Kappa

and Honors Program activities

 Advertise Phi Theta Kappa in Honors Classes at the beginning of each

semester
 Oversea Research for all projects
 VP of Leadership
Skills needed for this position - Phone skills, PC
literate, Outgoing personality, Reliability
Tasks:
 Coordinate, advertise, and attend every

Leadership Seminar
 Ensure own course schedule does not conflict with

seminar schedule
 Find, promote, and direct leadership opportunities

 Organize leadership retreats

 Prepare the Leadership portion for Hallmark

entries
 VP of Service
Skills needed for this position - Phone skills, PC
literate, Outgoing personality, Reliability
Tasks:
 Oversee all service activities

 Encourage volunteerism and community service from

members, officers, and the community

 Prepare the Service portion for all Hallmark Award

entries
 Designate volunteer hours for service projects

 Maintain contact with local non profit organizations

 Coordinate the College Project

 Prepare the Service portion for Hallmark entries

 VP of Fellowship
Skills needed for this position - Phone skills, PC literate, Outgoing
personality, Reliability
Tasks:

 Create and maintain flyers for all events

 Maintain the Blog
 Maintain relations with outside chapters and regional team
 Promote upcoming events by means of Facebook & Twitter, If necessary,
contact newspapers, cable television stations, radio stations, and relevant
websites
 Take photographs at all chapter events
 Ensure photos on chapter web pages are current
 Send out all promotional flyers and information packets for events
 Keep in contact Public Relations at RVCC
 Send out Thank you letters
 Assist with Hallmark Award entries
 VP of Membership
Skills needed for this position - Phone skills, PC literate, Reliability, Multi-tasker
Tasks:
 Process member applications, ensuring all are complete

 Be available week before inductions to update Student Activities with inductee list

for Program
 Coordinate mentoring program

 Keep member point record updated

 Increase and promote all membership activity via phone-a-thons or other

membership promotions
 Coordinate member recognitions and star levels

 Strive to increase membership each semester

 Record non-Phi Theta Kappa volunteer hours and send to advisor for approval

 Promote Phi Theta Kappa to RVCC students

 Promote Phi Theta Kappa to local high school students

 Recruit Phi Theta Kappa members and Officers

 Take minutes at each chapter meeting and forward them to SGA

 Assist with Hallmark Award entries

Annual Events & Projects
 General Meetings and Office Hours
 Leadership Seminars
 Honors Satellite Seminars
 Phi Theta Kappa Week
 Orientations
 Inductions
 Mentor meetings
 Relay for Life (Spring only)
 Working with SGA and attendance at SGA
meetings
 End of Year Student Awards Banquet
 Hallmark Award Writing
Annual Events & Projects

 Honors In Action (HIA)

 College Project
 And more…
 BENEFITS
 Scholarships
 Transcript/Resume
 Recommendation Letters
 Development & Growth
 Volunteer experience through Community Service
 Significant Leadership Experience
 Public Speaking Skills
 Network- build professional relationships
 Friendships
 BENEFITS
 Paid Travel
 6/10-6/12 Officer Academy/Honors Institute
(MANDATORY)- Eastern University, St. Davids, PA
 Feb 2011 Middle States Regional Convention
 6/14-6/19 International Honors Institute- Orange, CA
One officer attends- advisors to decide- usually President
 4/7/11-4/9/11 International Convention - Seattle, WA
 Leadership Conferences
 Possible Business Writing Seminar
 Automatically Five Star Member
 Next Step…
 Fill out officer application and submit it today
 Submit photograph and short bio to
mpal7974@smail.raritanval.edu by Saturday,
March 27th
 Candidate information will be posted on the blog by Sunday,
March 28th
 Be present and give short speech at general
meetings on Thursday, April 1st at 7:30pm and
Tuesday, April 6th at Noon
If elected, it is recommended that you attend a
Student Leadership Briefing at Mercer County
Community College on April 17th, 9am-2pm.
Questions…
Good Luck!!!