Introducing Microsoft

PowerPoint 2010
John Matthews (ITS)

What you know already

Similar text handling to Microsoft Word
Cut, Paste, Copy, Spell checker, Save, Print,
Help
Formatting (fonts, font sizes, add/remove
bullets, justification)
Insert objects from other packages e.g. Excel
charts

New in 2010
File menu replaces Office button
Transitions have moved to their own Ribbon
From PowerPoint 2007
The Ribbon
The mini toolbar
Office button and quick access toolbar
New slide layouts
Different extensions now .pptx

Main topics
PowerPoint components presentations,
slides, objects
Creating a presentation
Adding slides to your presentation
Adding objects to your slides
Rehearsing your show
Organising your slides

What is PowerPoint?
Microsoft PowerPoint is a presentation graphics
package.
Features - text handling, outlining, drawing, graphing,
clipart and so on.
PowerPoint can produce Presentations, Slides,
Handouts, Speaker's Notes and Outlines.
Slides are made up of objects e.g. text and image
objects

Starting Microsoft PowerPoint

2. Type power

3. Press return or
click on Microsoft
PowerPoint

1. Click on Start

Views

Drag border to resize

View Toolbar

Creating a Title Slide

Click anywhere
inside the dotted
line border.
The instruction will
disappear and the
cursor will flash in
the centre of the
box.
This box is called a
text block.
Type in a title. You
can also add a
subtitle if you wish

Creating a New Slide

Click on New Slide button on the Home
Ribbon

Default style is Title and Content, which

allows you to add a bulleted list plus includes
buttons to add other objects
Click on the bottom half of the button for other
slide layouts

Creating a Bulleted List

1. Click on the Title Block and type a title.

2. Click inside the

bulleted text block and
type your text
3. Press Enter. Another
bullet will appear

Working with objects on slides

Select the object by
clicking on it
Here a text box object is
selected
Drag corners to re-size
objects
Hold down shift key to
select multiple objects.

Adding Graphics
Click the icon to open
the Clip Art selector
Search for an image
and click Go
Double click to add an
image
Or Choose Insert, Picture
to insert your own graphics

Adding Objects
Choose Insert, Object to add objects such as
Excel charts and tables
Word equations, drawings and organisational charts
Graphics created by packages such as Adobe Photoshop
or Paintshop Pro

Saving Your Presentation

2. Click on
Save

1. Click on the File

button

Saving Your Presentation (cont.)

3. Select folder or create new folder (within
Documents in ITS rooms)

4. Type in a file name.

5. Click on Save

Viewing your slide show

From Slide Show Ribbon choose From
Beginning
To go to next slide click mouse or press
space bar
Right click mouse to get menu
Pointers Pen lets you draw on slide
On-screen icons (bottom left move mouse
to see)
Previous Pen Options Next

Slide transition
The Transitions Ribbon allows you to
introduce special effects
You can apply the selected transition to the
current slide or to all your slides

Slide Animations
Select the
objects that you
wish to animate
Choose
Animations,
Add Animation
Use the
Animation Pane
to change the
effect options

Organising your slides

1. Click on the View Ribbon
2. Click on Slide Sorter
3. Click on a slide to select it. You can now
1. drag & drop to a new position
2. Cut and paste to a new location
3. Delete it by pressing the delete key

Printing your show

From File Button
choose Print
The drop down below
the Slides box allows
you to choose slides,
handouts, speakers
notes etc.
For handouts you can
choose number of
slides to page

Finding out more

Software made Simple Guide to Microsoft
PowerPoint
PowerPoint Help
PowerPoint tutorial
Electric Paper computer based training
material for ECDL, a module to which you
may enrol yourself within Blackboard

Using Help
Click on the Question mark icon,
top right
Type text into the Search for:
box
In the example on the next slide
we have used Insert a imported
picture

PowerPoint Help

Rehearsing your show

From Slide Show Ribbon choose Rehearse
Timings
If you are interacting with an audience dont
save your timings

Click on No

Running an unattended show

Set up Slide show
lets you have a
continuously
looping show.
Select Browsed at
kiosk (full screen)
To stop the show
press the Esc key

Exercise 1 Practice some

techniques
Referring to the handout for this presentation
practice the techniques that are identified in
the speakers notes

Exercise 2 Create a simple

presentation
Create a slide show on a topic of your choice
Your show should run for 5 minutes

PowerPoint Tutorial
Open the file Departments
(P:)\CCS\overview.pps
Click OK if you see a security warning
View the show
To see how the slides were created go to
Normal view