Introduction to

PowerPoint
By: Akanksha Singh
Presentation
• A presentation is a collection of Data and information that is to be
delivered to a specific audience. (means of communication which can
be adapted to various speaking situation, such talking to a group,
addressing a meeting or briefing a team.
• A PowerPoint presentation is a collection of electronic slides that
have text, pictures, graphics, tables, sound and video. This collection
can run automatically or can be controlled by a presenter.
• It refers to MS PowerPoint, a program that allows the user to design a
presentation that consists of multiple slides.
Create a presentation

1. Open PowerPoint.
2. In the left pane, select New.
3. Select an option:
1. To create a presentation from
scratch, select Blank Presentation.
2. To use a prepared design, select
one of the templates.
3. To see tips for using PowerPoint,
select Take a Tour, and then
select Create.
Save a PowerPoint Presentation

• Save your presentation to OneDrive

• When you save your files to the cloud, you
can share and collaborate with others, and
get to your files from anywhere - on your
computer, tablet, or phone.
1. Select File > Save As.
2. Select OneDrive.
3. Save personal files to OneDrive -
Personal, and work files to your company
OneDrive. You can also save to another
location, like your device.
Save a PowerPoint Presentation

• Offline
• When you're online, AutoSave is
always on and saves your changes
as you work. If at any time you lose
your Internet connection or turn it
off, any pending changes will sync as
soon as you’re back online.
Design

• Themes
1. Select the Design tab.
2. Select one of the Themes.
3. Select one of the Variants.
Design

• Use PowerPoint Designer

1. Insert one or more pictures, a list of
items, or a list of dates.
2. The Designer panel will open. Select
the design you want.
• You can also bring up Designer by
selecting a picture, and then
selecting Design > Designer.
 • To add a special effect, to transition from one slide to another:
1. Select the slide you want to add a transition to.

Transitions 2. On the Transitions tab, select the effect you want.

3. Select Effect Options to change how the transition happens: From Right, From Left, ...
4. To undo a transition, select None.
Animations

• To animate text or objects on a slide:

1. Select the text or object you want to animate.
2. On the Animations tab, select Add
Animation, and select the animation you
want from the drop-down.
3. To animate one line of text at a time, select
one line of text, select an animation, select
the next line of text, select an animation, ...
4. For Start, select When Clicked, With
Previous, or After Previous.
5. You can also select the Duration or Delay.
6. To learn more, see Animate text or objects.
Adding videos, images

Videos
• Goto Insert Tab > select Video > insert

Images
• Goto Insert Tab > select Pictures > insert
Hyperlink – in and out the documents
• windows10-shortcuts-keys
Effective PowerPoint Presentation

BIG

Simple Clear

Consistent

15-09-2023 12
Text
• Keep it Simple
• Make it clear (italics are difficult on read on screen)
• Be consistent.
• Make it Big (Text)
• Do not have too many colors
• Do not have too many font and styles
• Follow the 6 X 7 rules
• No more than 6 lines per slide
• No more than 7 words per line
Frequently used shortcuts
To do this Press
Create new presentation. Ctrl+N
Add a new slide. Ctrl+M
Apply bold formatting to the selected Ctrl+B
text.
Open the Font dialog box. Ctrl+T
Cut selected text, object, or slide. Ctrl+X
Copy selected text, object, or slide. Ctrl+C
Paste cut or copied text, object, or Ctrl+V
slide.
Insert a hyperlink. Ctrl+K
Insert a new comment. Ctrl+Alt+M
Undo the last action. Ctrl+Z
Redo the last action. Ctrl+Y
Go to the next slide. Page down
Go to the previous slide. Page up
Start the slide show. F5
End the slide show. Esc
Print a presentation. Ctrl+P
Save the presentation. Ctrl+S
Close PowerPoint. Ctrl+Q
Thank you